Educational Field Trip Application Form

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PLEASE NOTE WE ARE NOT CURRENTLY ACCPETING APPLICATIONS - APPLICATIONS WILL REOPEN IN APRIL 2024 FOR TRIPS IN THE 24/25 ACADEMIC YEAR.

PLEASE READ THESE GUIDELINES BEFORE COMPLETING OUR FORM.

We help with the cost for Lambeth-resident pupils from low income households so that they may participate fully in school trips:

Grants may not be used to reduce the costs of the trip for every child but instead should be used to subsidise the costs of those for whom cost is genuinely a barrier to participation.
The School should ensure through its own budget (or other sources) that no child eligible to participate will be left behind because of inability to pay.
We only accept applications for children Key Stage 2 and above (i.e., Early Years and Key Stage 1 classes are ineligible to apply).
The School should be certain that those children who have chosen not to participate in the educational field trip have opted out for reasons other than financial concerns.
The School should have a stated policy that it is the School’s expectation that all eligible children participate in educational field trips and that these trips form part of the broader curriculum.
Schools should have a system where children begin paying in instalments well in advance of the educational field trip taking place.
The costs of the trip should be reasonable.
Applications should be submitted at least 16 weeks before date of trip.
We can only award a bursary of up to 50% of the actual cost a standard parent is paying (up to a maximum of £180 per Pupil Premium student). However, the average pay-out is around £120 per Pupil Premium and we will strongly take into consideration that trips be value-for-money. The full bursary must be passed onto the Lambeth resident pupils eligible for Pupil Premium.

EXAMPLE: A school is organising a 4 day trip that will cost the school £300 per pupil. Through PTA fundraising, the school is able to subsidise the trip to ALL parents so that a full-paying parent only pays £250. The Foundation can then contribute up to 50% of this cost as a bursary for children eligible for Pupil Premium. In this example, the Foundation could contribute £125 towards the school trip, so that the Pupil Premium parent would only pay £125.

SCHOOL DETAILS

School Name

School Type

Street

City

Post Code

Phone

Website

Title

First Name

Last Name

Job Title

Direct Line (if different from above)

Mobile Phone

I confirm that I have read and understood the grant guidelines (including the criteria beneficiary costs).

Additional senior contact for the application

Title

First Name

Last Name

Telephone

Role in school

This contact must be different from the person completing the form. This should be the Head. If the Head is the person completing the form, then it should be the Bursar, Office Manager or an Assistant Head.

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PURPOSE OF APPLICATION

Educational Field Trip Venue Name and Location

Field Trip Start Date

Field Trip End Date

Project Summary Description

Please note, funding must be targeted at pupils on Free School Meals and low income families.

As part of our criteria:

The School should have a stated policy to ensure through its own budget (or other sources) that no child eligible to participate will be left behind because of inability to pay.

The School should be certain that those children who have chosen not to participate in the educational field trip have opted out for reasons other than financial ones.

Are you able to comply with this?

Please provide further details if you answer 'NO' to the above

Please provide information about the payment options for parents / carers (i.e. instalment systems that have been set up)

Which year group/groups is/are participating?

What is the total number of children in the above group?

What is the number of children eligible for Pupil Premium in the above group?

How many children in total do you plan to take on this trip?

What is the estimated number of children eligible for Pupil Premium going on the trip?

If there is a significant difference between those eligible and those attending – why is this?

Remember we look for assurance that no child is left behind for financial reasons

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FINANCIAL DETAILS

What is the standard cost to the parents per child for this trip?

What is the cost to parents per Pupil Premium child for this trip?

Requested Amount from Walcot Foundation

BANK DETAILS

Bank Account Number

Payee Account Name (e.g. All Saints School)

Payee Account Name has a maximum of 18 characters length

Bank Name

Bank Sort Code

DOCUMENTATION AND DECLARATION

Please attach relevant documentation below

Copy of recent bank statement (to show account name, account number and sort code)

Copy of school's policy regarding that no child eligible to participate will be left behind because of inability to pay

Copies of any correspondence that has gone out to parents regarding this trip

DECLARATION

By clicking SUBMIT below:

I certify that the information I have given in this application is complete and correct. (Please note that a decision will be based on the information given on this form. If a grant is awarded and the information is subsequently found to be incorrect, any grant that had been awarded could be withdrawn and you could be asked to repay any monies already paid).
I have submitted all outstanding monitoring reports from previous field trips.
The school has no objection to the data contained in this application being held by the Walcot Foundation.

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