1. Getting Started
First please complete all paperwork
included in this package. Then either
mail (HETRA, 10130 S. 222nd Street, Gretna, NE 68028) or fax (866)
577-4598) your completed paperwork in to HETRA.
Once your paperwork has been received & processed you will be
contacted to set up a time for an evaluation with one of our therapists (new Participants)
or to schedule your riding time (returning Participants). If you are a returning Participant your reevaluation,
if needed, will be completed during your first riding session. All new Participants need to schedule an
evaluation time. There will be a $30.00 registration fee for
all Participants. Evaluation fees are
$60 for Therapeutic Riding/Driving Participants and $90 for Hippotherapy Participants
(see billing information for more details on fees).
Adaptive Riding, Adaptive Carriage Driving, and Therapy Services Programs. There is a description of each program
below. At the time of your Participant
evaluation one of our therapists will discuss each program with you and make a
recommendation as to which program is most appropriate for the Participant.
Riding time: If there are 2 or fewer riders, the riding
session will be 30 minutes. If there are
3 participants, the riding session will be 45 minutes. This allows time for mounting and
dismounting. It is up to the
instructors’ discretion to decrease the length of a session for any reason
including the following: Participant
fatiguing, Participant medical problems, Participant complaining of discomfort,
Participant being unbalanced, Participant behavior problems, horse fatiguing or
other horse related problems. If a horse
problem occurs we will attempt to complete your session time, if possible, on
another horse. Instructors will attempt
to evaluate each individual Participants needs and continue the session if
possible. We would highly encourage
all parents to attend a volunteer training.
Because our program relies heavily on volunteers there is always the
chance that we may have volunteer no-shows or cancellations. It is very helpful to the HETRA staff to know
that we have trained parents able to step in for absent volunteers, this will
also enable your Participant to continue with their mounted session as
planned. If there are not enough
volunteers, or horses available to conduct a safe riding lesson a
ground/grooming lesson may be offered in place of the riding session.
Adaptive Riding Program: Participants are scheduled to ride once a week for either 30
or 45 minutes. The minimum age for this program is 4 years old. Participants are eligible to ride more that
once a week if there are available time slots.
All Adaptive Riding Participants are instructed or supervised by PATH,
Intl. certified riding instructors.
These are typically group sessions with one instructor teaching 2 to 3 Participants. Participants are screened by
a therapist and their programs are periodically reviewed by the therapist for
Therapy Services: Participants in this program will participate
1-3 times per week with the time frame and number of times per week being
recommended by the therapist, physician and family. Therapy Participants must be at least 2
years old. A licensed OT, PT, PTA, or
COTA will conduct all sessions. Goals
for this program focus on functional ability.
This program is basically an outpatient OT or PT session with the horse
being utilized as one of the treatment tools within this session.
Driving Program: Participants will participate one time per
week for 30 minutes. These will be individual
sessions instructed by a PATH, Intl. certified driving instructor. Participants are evaluated and periodically
reviewed by one of our therapists.
3. Participant Dismissal & Discharge Policy
It is at the
discretion of HETRA’s Staff to accept or remove a Participant from the program.
The results of a risk/benefit analysis will also be considered. Participants
who do not adhere to the rules and procedures or meet the guidelines for
eligibility are subject to dismissal or discharge. Possible grounds for
dismissal may include, but are not limited to: conduct endangering another Participant
or staff or the horse, conduct endangering themselves, consistent failure to
follow safety procedures with respect to the horses & facility, a gain in
weight above the HETRA maximum levels, frequent cancellations or no shows. The
development of a contraindicated condition or the deterioration of a condition
to the point horseback riding is no longer beneficial or could be harmful to
the participant or where safety for the Participant or others has become a
at HETRA shall have no history of inappropriate behavior with fire or any
tendencies or history of abuse or violence directed toward other people or
animals. HETRA reserves the right to deny services to any individual based upon
concerns for the applicant’s safety and/or the safety of the horses,
volunteers, staff, facility, or for other reasons in accordance with PATH,
Intl. operating center guidelines.
will be dismissed without an opportunity to discuss the reasons with
supervisory staff. The Participant may
at any time, for whatever reason, decide to sever the Participant relationship
with HETRA. Notice of such a decision should be communicated as soon as
4. Weight Limitations for All Participants
are listed below, but decisions regarding participation will be based on the
availability of a suitable horse related to the height, weight, cognition and
balance of the participant. The maximum weight for participants
cannot exceed 220 pounds. The weight limit may be lower as determined by
available equines and the ability of staff and volunteers to safely support the
participant at the time services are requested. HETRA staff will evaluate
the participant’s weight and physical abilities to determine if riding is a
safe and appropriate activity based on available equine, staff and volunteers.
· 220 lbs. for a well-balanced centered Participant
not requiring sidewalkers.
lbs. for an unbalanced Participant needing sidewalker assistance.
horse has individual weight limitations based upon the horses height weight,
age and physical and medical condition.
* Not all horses can manage the
maximum weights listed above.
* Weights are checked once every 12 weeks
using the HETRA scales with participant wearing the appropriate riding gear.
of a weekly riding time for new Participants
the initial evaluation is completed we will make a program recommendation for
your Participant and then see if we have a current opening in the HETRA
schedule that are suitable to meet your Participants needs. If an opening does not currently exist, then
we will put your Participant on a waiting list and you will be notified as soon
as an opening becomes available. Riding
sessions are typically offered late afternoon to evening on weekdays and mid-day
on the weekends.
6. Billing: **HETRA does not bill insurance or Medicaid**
are performed by one of the HETRA therapists for all new Participants entering
the program. Therapeutic Riding and
Therapeutic Driving evaluation fees are $60.00.
Hippotherapy evaluation fees are $90, and $60 for a re-evaluation.
Adaptive Riding & Driving Sessions - $35 per ride/drive, $420 for one
12-week course, a 10% early payment deduction is available if full payment is
made by the due date posted on the bill.
Therapeutic riding/driving is billed at the beginning of each 12-week
course, and is due by the due date on the bill.
1. Two Payment
– 50% of the invoice due at the payment due date. The other 50% due 30 days after the payment
2. Monthly Payment
– 3 Payments can be made on the date that works best for you in the amount of
3. Weekly Payment
– Payments can also be made weekly on the day of the week that works best for
* In order to set up any of the above
payment plans HETRA must have a credit card on file to process these payments
Therapy- 1/3 of your session fees is due up front and then we bill the other 2/3 on a bi-weekly basis. Total costs per session are $30 for each
15-minute session, $60 for a 20-minute session, and $90 for a 45-minute session. All therapy sessions will be billed on a
bi-weekly basis and payment is due by the due date posted on the bill. A 10% early payment deduction is available if
full payment is made by the due date on the bill.
All Participants will be billed an annual $30.00 registration fee which helps
HETRA cover insurance and other office fees.
Dropping off of
– If the Participant needs to drop out of a Course without finishing the 12
weeks, a $50 fee will be assessed unless it is medically necessary.
Any Participant (in any program) with an
outstanding balance from the previous course will not be allowed to participate
until the balance on the account has been paid, payment arrangements
have been made or scholarship application completed. All Participant
fees that are past due by 30+days or are not paid according to the previous payment arrangements,
will be assessed a minimum of $20.00 charge per month to cover administrative
expenses on the balance.
HETRA should cancel a riding session (due to
weather or instructor illness, etc.):
- Adaptive Riding, & Carriage Driving Participants your fees will be
credited toward the next 12 week course, or these sessions can be made up
if horse, instructor and riding times are available.
- Therapy Participants
you will not be billed for HETRA cancellations.
will be notified by phone, email and/or text message for weather cancellations.
you cancel a riding session: These sessions will not be refunded, but can be made
up. You are allowed a maximum of 2 make
up sessions per 12 week course and these must be made up during that course or
the course immediately following the cancelled sessions. Therapy Participants – if 72 hours’ notice has been given there will be no charge
for the 2/3 portion of your cancellation. If less than 72
hours’ notice is given there will be a $15 cancellation fee. Each participant will receive one free late
notice cancellation per course. There will be no charge for participants that have a doctor’s
note for their cancellation. If a
participant does not show up and no notice is given there will be a $25 no show
tardiness: Any time a Participant is
late their session time will be decreased accordingly in order for the schedule
to remain intact. If a Participant is 15 or more minutes late for a session they will NOT
be allowed to ride for that session.
We will do our best to provide other activities for the Participant to
participate in while at the barn such as grooming.
running late: Any time the HETRA
program is running late (as we will at times) we will do our best to get back
on schedule however, we will offer the Participants their full session
up times are available on a first come, first serve basis. Contact the HETRA office if you are
interested in scheduling a makeup lesson for your participant.
Adaptive Riding & Driving: Only Participant cancelled sessions are eligible
to be made up. If a Participant is a
no-show (no previous notice given), this session will not be eligible to be
Therapy: Please contact the office to schedule make up
sessions. Therapy make ups will be billed to Participant.
open toe shoes, sandals or clog type shoes.
No slick (jogging type) pants.
And we would prefer that your Participant wore pants instead of shorts
as the saddle can get very uncomfortable with direct skin contact.
ask that children under the age of 12 be monitored and in direct vision of the
adult at all times while at the facility.
Please review the barn rules with your children prior to arriving at the
12. Dogs and other Animals
and other animals are not permitted at the barn. The exception to this rule is service
animals. Please let your instructor know
if you will be bringing a service animal to the session with you
direct questions to your Participant’s instructor. All Instructor & Therapist phone numbers
are listed on the HETRA website. If you
do not get a satisfactory answer to your question, please feel free to contact the
office at 402-359-8830.
Thanks so much for your interest in
our program, we look forward to working with you this year. If you have any questions or concerns, please
contact the office at 402-359-8830.