2021-2022 Student Application

ELIGIBILITY QUESTIONNAIRE

The Woods Project provides wilderness education programs throughout the school year as well as a two-week summer program. Weekend programming takes place during the fall and spring in Houston. This year's summer program will take place at different locations across the country. To learn more about the program, please visit our website: www.thewoodsproject.org

Activities during our trips typically include:
  • Rigorous hiking every day in beautiful scenery
  • Exploring the wilderness
  • Hands-on science
  • Multi-day backpacking in remote wilderness areas
  • Swimming in lakes and streams
  • Playing in the snow
  • Camping
  • Rock Climbing 
To be eligible to attend a trip with The Woods Project, the participant must meet the following requirements:
  • Be enrolled in grades 9-12
  • Have an open mind and be interested in exploring new ideas and places
  • Demonstrate a strong behavioral record in your classes
  • Be mature, responsible, and willing to work with others
  • Be in good physical shape and able to engage in strenuous physical activity



(check all that apply)

(check all that apply)






Summer Program: If the participant qualifies for the free/reduced lunch program at school, the cost to participate in the program is $675. This amount is approximately 20% of the actual cost of the program. The cost includes all lodging, food, transportation, programming, and use of TWP camping equipment (all equipment needed will be provided). Note:  this only applies if participant decides to go on a summer trip with The Woods Project and is not due at this time.  Also note:  need-based scholarships will be available.







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We ask for this information so that our staff will know that the participant is prepared to participate in programs with The Woods Project. The medical questions on the next page are asked so that we may also know in advance of special medical conditions the participant may have. It is important that all medical information be included. In the event of serious injury or illness, this form provides emergency medical personnel with a useful medical history. After reviewing this form, the leader may contact the participant to discuss whether the trip will be safe and enjoyable for the participant considering his/her medical history.


We will keep the information in this form confidential. It will be seen only by volunteers and staff of The Woods Project, Inc., our wilderness partners, The Woods Project coordinators at your school, medical personnel, and others who know and understand its confidential nature. The form will be retained along with the participant's liability waiver for a period of time following the trip, after which it will be destroyed.


Congratulations! The participant is eligible to participate in a trip with The Woods Project.


You have selected not to continue the application at this time. If this is due to financial reasons, please contact your school to talk about potential financial aid and scholarship opportunities.  If you feel this is a mistake, please click "Previous Page" to return to the beginning of the form, and read each question carefully when filling it out.  If you'd like to speak with a representative of The Woods Project, please email info@thewoodsproject.org.




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Participant Address
PARENT/LEGAL GUARDIAN & EMERGENCY CONTACT INFO
Please provide information for student’s legal parent/guardian. It is important for The Woods Project to have COMPLETE and CORRECT information so we are able to contact parent/guardian in the case of an emergency and also receive their signature on our participant agreement - a student will not be able to participate in our programming without a signature on the participant agreement. THE FIRST PARENT/GUARDIAN EMAIL ADDRESS PROVIDED MUST BE A VALID LEGAL GUARDIAN/PARENT and DIFFERENT FROM THE STUDENT EMAIL ADDRESS.
Parent/Legal Guardian #1

Address
Parent/Legal Guardian #2

Address
Emergency Contact #1

PARENT OR LEGAL GUARDIAN MUST BE PROVIDED AS FIRST EMERGENCY CONTACT.

Emergency Contact #2
HEALTH INFORMATION - PLEASE FILL OUT COMPLETELY

Does the Participant have, or has the Participant had, any of the following conditions or symptoms?


* DOCTOR SIGNATURE NOT REQUIRED *

Current Medical Conditions



















Diseases




Allergies






For Participant with Allergies:

Physical Capabilities

If you are not able to hike 10 miles now, but say you will be able to by this summer, you will be checked on periodically before the summer to insure you are complying with this promise and are progressing towards the proper level of physical fitness required for the summer trip. 

Trips with The Woods Project involve different levels of physical exertion.  If you are planning on attending the summer trip and you do not have a positive attitude and you are not willing to work hard to get in shape, please consider participating in a different activity this summer.











MEDICAL INSURANCE INFORMATION

If you do not have insurance, please leave the following blank.



Page 3

PARTICIPANT AGREEMENT

(INCLUDING ACKNOWLEDGMENT OF OUTING MEMBER RESPONSIBILITY, EXPRESS ASSUMPTION OF RISK, AND RELEASE OF LIABILITY AND PERMISSION TO PARTICIPATE)

 

Si prefiere leer esta forma en español, favor de comunicar a info@thewoodsproject.org o llamar al (218) 371-6696, x3

 

Please read this document carefully. It contains information about The Woods Project, Inc. (“TWP”) in-person and online programming (“Outing” or “Outings) and may limit the legal rights of Participants and families in the event of an injury or other loss. Every Participant and their parent or court-appointed guardian must sign this Agreement. An adult Participant, including adult volunteers, signs and agrees on their own behalf. If the Participant is a minor, a parent or guardian of the minor signs and agrees on their own behalf and, if allowed by law, on behalf of the minor. A minor Participant and a parent or guardian of an adult Participant sign to reflect only that they have read and understand this Agreement (that is, they are not thereby legally bound to these terms). If a minor Participant becomes an adult (18 years of age) during the term of this Agreement, their continued participation in the activities of TWP will confirm that they intend to continue to be bound by the agreements that their parent or guardian made on their behalf, as though they, now an adult, agreed to those terms themselves. All Outings from October 1, 2021 to September 30, 2022 are subject to the terms of this Agreement.


In consideration of the services of TWP, I, an adult Participant, or parent or guardian of a minor Participant, for themselves and on behalf of the minor, acknowledge and agree as follows:

 

Activities: I have reviewed TWP’s program information and discussed the Outing and any concerns I might have with representatives of my/my child’s school, and/or with representatives of TWP. My questions have been addressed fully, and I have a good understanding of the activities and risks of the online and in-person Outing(s). The activities in the Outing may include using online platforms and applications such as:  Zoom, Microsoft Teams, Google Classroom, the Remind app, Instagram, YouTube, Flipgrid, iNaturalist, and various other social media and online platforms to provide online club programming, activities, competitions, and other opportunities. Online activities are designed to further TWP’s Mission and may require or encourage Participants to be outdoors while still practicing TWP’s physical distancing protocols referenced in TWP’s COVID-19 Policies & Procedures. Other activities include in-person programming at school, in/near Houston, and in remote, including mountainous wilderness, areas, which may include hiking and backpacking, swimming in bodies of water (including lakes and streams), canoeing, kayaking, rafting and other water-based activities, rock climbing, horseback riding, challenge courses, service projects (all of which activities may involve the use of tools and equipment including axes, shovels and other tools,) walking over uneven terrain and in areas of high vehicle traffic.

 

Risks:  These and other activities expose Participants to, among other hazards and risks, the dangers of serious personal injury, illness and contagious disease (including the novel coronavirus and the disease COVID-19 discussed below), property damage, and even death (“Injuries and other losses”) from exposure to the hazards of travel and participation in the Outing, as well as those ordinarily associated with a Participant’s moving about his or her home and neighborhood. Risks of activities in the outdoors include encountering plants, animals and other persons who might cause harm, and traffic, on the streets and walkways. Online sessions include the risk of hacking of personal computers. I understand that TWP cannot and will not provide constant and total supervision and that Participants have responsibilities for their own welfare. Injuries and other losses may be caused by, among other things, the failure of gear, the forces of nature (including weather, terrain and water features), and careless conduct of Outing members, Outing leaders, instructors, sub-contractors or volunteers and assistants or third parties. I understand that Participants may be required to exercise extra care for themselves in the face of such hazards. I further understand that an Outing may occur in remote places where rescue or medical facilities or expertise may be hours, or even days away. These and other hazards and risks, foreseen or unforeseen, are inherent in the Outings; that is, they cannot be eliminated without destroying the unique character of the Outing.

 

COVID-19: The threat of COVID-19 has made necessary certain program and operating changes for the protection of Participants and others. Participants and families must be aware of the characteristics of the disease and preventative measures to reduce the chances of infection. Important sources of information include the guidelines of the Center for Disease Control and Prevention, at: https://www.cdc.gov/coronavirus/2019-nCoV/index.html, and of the Texas Department of State Health services, at:   https://www.dshs.texas.gov/coronavirus/. TWP has issued its own COVID-19 Policies & Procedures which are posted at https://www.thewoodsproject.org. Participants and families must read, discuss and understand TWP’s COVID-19 Policies and Procedures and ask questions of staff if necessary. TWP expects to comply with the guidelines and requirements of the jurisdictions in which the Outings are conducted, including those outside Harris County, Texas. Unless otherwise required or suggested by local health authorities, Participants must:

 

·         be free of infection when arriving at the Outing (see symptoms posted in TWP’s COVID-19 Policies & Procedures)

·         avoid circumstances (including recent travel and exposure to others, including, certainly, exposure to others who have tested positive for the disease) which might indicate the possibility of infection

·         frequently wash/sanitize hands and equipment

·         minimize close personal contact with others, maintain physical distancing of at least six (6) feet between people when possible, and wear a face covering as required by TWP guidelines, and

·         report immediately to staff any condition or conduct that might indicate the presence of, or contribute to the spread of, COVID-19 or any other communicable disease.

 

Prior to any TWP in-person programming, Participants must complete and submit Health and Medical History information and undergo a Pre-Program COVID-19 Screening. Parents/guardians are urged to consult with the Participant’s personal physician before signing this Participant Agreement.

 

If COVID-19, or any other communicable disease, is suspected to have been contracted in connection with an Outing, and contact tracing is sought by a government health authority, I agree that TWP may give to that authority whatever information it has to allow the authority to contact me, as Participant, parent or guardian. If a Participant or staff is suspected of having been infected, they, and persons with whom they have had close personal contact, will be isolated or quarantined and, depending on circumstances and the advice or directives of medical authorities, maintained in quarantine or transferred onsite to a parent or guardian or other person designated by them.

 

TWP will contract from time to time with companies and individuals for the performance of certain services. These contractors and the manner in which they conduct their services are not controlled by TWP. The contractor, NOT TWP, is responsible for the manner in which the services are performed. Any claim of loss arising from the acts or omissions of a contractor in the performance of it services must be directed to that contractor and resolved by the Participant and his or her family with the contractor, NOT TWP.

 

ASSUMPTION OF RISKS

I expressly assume the risks of participation in any Outings, inherent or otherwise, and whether or not described in this document. If the Outing Participant is under the age of 18, I, parent or guardian, acknowledge that I have discussed the activities and risks and other provisions of this Agreement with my child and they fully understand and accept them.

 

AGREEMENTS OF RELEASE AND INDEMNITY: TO THE FULLEST EXTENT ALLOWED BY LAW, I, ADULT PARTICIPANT OR PARENT OR GUARDIAN (FOR MYSELF AND ON BEHALF OF A MINOR PARTICIPANT), AGREE TO WAIVE, DISCHARGE, AND RELEASE FROM LIABILITY THE WOODS PROJECT, INC., ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS AND VOLUNTEERS (THE “RELEASED PARTIES”) FROM ANY AND ALL LIABILITY ON ACCOUNT OF OR IN ANY WAY RELATING TO INJURY, DISEASE OR ILLNESS AND OTHER LOSSES ARISING FROM OR IN ANY WAY RELATED TO MY OR THE MINOR CHILD’S BEING ENROLLED IN OR PARTICPATING IN ANY OUTING OF THE WOODS PROJECT, INC.

 

I FURTHER AGREE TO INDEMNIFY AND HOLD HARMLESS THE RELEASED PARTIES AND EACH OF THEM FROM ANY AND ALL CLAIMS, DAMAGES, INJURIES OR LOSSES CAUSED BY, OR SUFFERED BY, ME OR THE MINOR CHILD IN CONNECTION WITH THE OUTING.

 

THESE AGREEMENTS OF RELEASE AND INDEMNITY INCLUDE LOSS, DAMAGE OR EXPENSE CLAIMED TO HAVE BEEN CAUSED IN WHOLE OR IN PART BY THE PARTICIPANT’S BECOMING INFECTED BY, OR, WITH RESPECT TO INDEMNITY, INFECTING OTHERS WITH, A COMMUNICABLE DISEASE, INCLUDING COVID-19.

 

THESE AGREEMENTS OF RELEASE AND INDEMNITY INCLUDE CLAIMS OF NEGLIGENCE (BUT NOT CLAIMS OF GROSS NEGLIGENCE OR INTENTIONALLY WRONGFUL CONDUCT) OF A RELEASED PARTY. THESE AGREEMENTS DO NOT APPLY TO INJURIES OR OTHER LOSSES WHICH OCCUR ON LANDS, INCLUDING THE LANDS OF THE NATIONAL PARK SERVICE, TO THE EXTENT RULES OR REGULATIONS GOVERNING THE USE OF SUCH LANDS PROHIBIT THIER APPLICATION AS A MATTER OF LAW.

 

 I UNDERSTAND AND INTEND THAT THIS ASSUMPTION OF RISKS AND AGREEMENTS OF RELEASE AND INDEMNITY ARE BINDING UPON MY, AND THE MINOR PARTICIPANT’S, HEIRS, EXECUTORS, ADMINISTRATORS AND ASSIGNS.

 

OTHER PROVISIONS:

·         I give my permission for my minor Participant to go on the Outing. I further consent and allow the Outing leader or bearer of this document to administer first aid and/or secure medical attention for myself or my minor Participant as the Outing leader or bearer of this document deems appropriate. I understand that efforts will be made to contact me if medical treatment should be needed for my minor Participant. I will bring, or ensure that my minor Participant will bring, any necessary medications on the Outing.

 

·         I have read all rules and conditions applicable to the Outing made available to me (including such information as may be posted at www.thewoodsproject.org); and I acknowledge that the leader of the Outing may expel Participant from the Outing if Participant does not follow those rules and conditions or for any other reason he or she believes to be in the best interests of the Outing. I understand that if Participant is expelled from the Outing, he or she will not be escorted beyond the airport closest to the Outing by the Outing leader or any other person. I will be responsible for any expenses involved in my or my minor Participant’s expulsion and travel home. This limitation of responsibilities notwithstanding, I understand that TWP expects to cooperate with me in making appropriate travel arrangements for my minor Participant.

 

·         Online and in-person Outings begin and end at the times and/or location(s) designated by TWP. Unless otherwise expressly stated by TWP, the Outing does not include carpooling, transportation, or transit to and from the Outing, and Participants are personally responsible for all risks associated with this travel. This does not apply to transportation provided by TWP during the Outing.

 

·         If I or my minor Participant decide to leave early and to not complete the Outing as planned, I assume all risks related to the Participant’s decision to leave and waive all claims of liability against TWP arising from that decision. Likewise, if the leader has concluded the Outing, and I or my minor Participant decides to go forward without the leader, I assume all risks related to Participant’s decision to go forward and waive all liability against TWP arising from that decision.

 

·         I have provided medical information to TWP for myself or, if applicable, for my minor child who is a Participant. If any of the medical information provided has changed during the Term of this Agreement, I understand it is my responsibility to ensure that TWP acknowledges in writing such change prior to the Outing. I understand that this medical information may be used at the discretion of TWP to disqualify Participants from taking part in in-person Outing(s).

 

·         Except as otherwise provided below, the laws of the State of Texas (not including such laws as might apply the laws of another jurisdiction) shall apply to the interpretation of this agreement and to any dispute between me, or the minor Participant, and a released party. If a complained-of loss occurs in the State of California, or otherwise pertains to an Outing in California, the laws of California shall apply, not including such laws as might apply the laws of another jurisdiction. The venue of any lawsuit arising from such a dispute shall be a court of competent jurisdiction in Harris County, Texas. This Agreement is intended to be as broad and inclusive as is permitted by law. If any provision or any part of any provision of the Agreement is held to be invalid or legally unenforceable for any reason, the remainder of this Agreement shall not be affected thereby and shall remain valid and fully enforceable.

 

·         I give permission for my or my minor Participant’s image, including video and audio, and/or words to be recorded, and to appear on any medium of communication (for example, radio, television, newspapers, Facebook or other online media, brochure or website) as a means of promoting TWP’s program. Further, I authorize TWP to share Participant contact information with other parties with whom TWP has contracted for services to TWP participants.

 

·         As part of TWP’s effort to help Participants stay connected, TWP would like to have the option to reach out to Participants, including its minor Participants, by email, texts and telephone to update them on its current and future programs, and to check in with them as they navigate these challenging times. By signing below, a Participant or parent/guardian, for themselves and for a minor Participant, consents to TWP’s contacting my minor Participant by email, texts and phone to engage them in online and in-person programming.

 

·         TWP is evaluating its program and wishes to survey each Participant and parent/guardian in order to improve Participants’ program experiences. Participation in the survey is encouraged but not required. By signing below, a Participant or parent/guardian, for themselves and for a minor Participant, consents to participation in the survey and TWP’s use of information provided in the survey, as described above, without compensation and waiving any claims against TWP, or any other person or entity, arising from the use of the information.

 

·         In the event a person signing below is reading this document in a language other than English, and a conflict in terms arises, the document in English will control.

Signature