PBHA Van Driver Certification - Training Registration

Info

Phillips Brooks House Association trains current and active program volunteers to drive 12-passenger vans. If you have not applied to volunteer for this term at pbha.org/apply, you must do so before completing this registration. Only those with a drivers license for two years can be certified and insured. Serious consequences result from driving prior to confirmation of insurance and certification.

Drivers help make all the programs run, thank you for signing up to become certified!

NOTE: If you are not sure if you qualify to drive, please email vehiclesandspaces@pbha.org

Information for Prospective Van Drivers

Each time you schedule a van driving training, you must come back to complete this form. It will ask different questions depending on what session you have made it through so far.

Training session(s) for which you would like to register (must complete all three to be certified):

Session 1 (must be completed first)Session 2 (pre-requisite: Session 1)Session 3 (pre-requisite: Session 1)

All fields shown are required, some fields will not show if you completed them previously

First Name

Last Name

Mobile Phone

College Email Address

Are you a full-time Harvard undergraduate student? (determines what insurance needs from you)

YesNo

Driver info

Enter your Driver's license issue date: MM/DD/YYYY

(students are eligible to take van driver training after holding a drivers license for at least 2 years - you will be asked for a copy of your license during the certification process. You may complete training prior to your 2 year license anniversary and will be certified on the date it becomes 2 years.)

Drivers License # (found on front of ID, typically starts with a letter)

Drivers License Issuing State

Occasionally, drivers need a substitute! What days/times this term could you be a "sub driver" when another driver is not able to do their usual route (optional)

Program for which you will attend this training:

Primary PBHA Program

Other Organization or Program (enter text)

Addresses - for insurance purposes

College Street Address

College City

College State

College Zip

Home Street Address (must match exactly your driver's license)

Home City

Home State

Home Zip

What prior experience do you have with driving?

Training Date

Choose a date by emailing Steve@pbha.org

To register for a van training, you must email Steve Griffin, PBHA Vehicles Manager, at steve@pbha.org with a 2 hour block and which session you need.

Typical availability (can request to move up or back up to an hour to accommodate your class schedule, if necessary - subject to change):

Mon-Tues/Thurs, 10am-12pm,

Fri, 1pm-3pm, 3pm-5pm (Session 1 or 3 only),

Sat, 10am-12pm, 1pm-3pm, 3pm-5pm,

Sun, 1pm-3pm, 3pm-5pm

Prior to Sep 22 ONLY, weekday afternoons are available (due to afterschool programs using all vans after that date):

Mon-Thur 1:30pm-7pm

Steve will fill as many requests as possible on a first come basis, and reply with a confirmation or if any changes are needed.

Enter the date and time you sent to Steve.

Date

Start Time

Next step #1 - Background Check

The Risk Management background check form has been replaced by an online application that must be filled out and submitted by the student. Once you get the report emailed to you, save it as a pdf file and turn it in with the other forms in the Van Driver Certification Document Upload link.

Instructions:

Go to: http://vpf-web.harvard.edu/rmas/insurance.html
In the middle column of the screen you will see “RMAS Resources”.
Click on “Online Risk Management System”.
Enter your Login ID and Pin Number

(Please call Steve at 617.413.7881 if you are not a Harvard student and/or have someone with a HUID log on for you)

5. Now you will see the Risk Strategies page –it has a photo of some Harvard buildings on the top left.

6. On the top right you will see a circle with “Automobile Services” Click on

7. On the next screen, click on “Request a driving (MVR) Record”

8. Fill out the form completely -just as it appears on your license. That includes the address on the license, not your Harvard address. Steve Griffin is the H.U. Driver Coordinator, scroll down and you will see Steve's Harvard email address. Don’t forget to sign the electronic signature. Submit and you will be done.

An acknowledgement email will be sent confirming that your request has been received.

Within 72 hours, Risk Strategies will send you an email with your motor vehicle driving record. Print this email (all pages) to PDF and upload it on the final van driver document upload (on the Van Driver website).

If, for some reason, the above link doesn’t work, try this one (but do the other one first): http://rmas.fad.harvard.edu/pages/online-risk-management-system-0

I have read and copied and pasted the above to ensure I do it as soon as possible

YesNo

Next steps

Phillips Brooks House Association, Inc. PBHA Driver PledgeI pledge to drive in the safest way possible to the best of my ability. I will obey all local and state laws and regulations as well as the guidelines and policies established by Harvard University and the Phillips Brooks House Association.I will not use, while driving, any device that would interfere with the safe operation of the vehicle. I understand that text messaging is absolutely forbidden while driving and that the use of cell phones while driving can lead to dismissal from the driver pool.Also, I promise not to use any alcoholic beverages both during and one day before my driving time and that I will not allow any alcoholic beverages to be consumed by anyone in the van while I am driving.I also understand that the use of any illegal drugs, including marijuana, is forbidden. I will further ensure that these drugs will not be used by any passenger in a PBHA vehicle. Also, I will notify the appropriate student officer and PBHA staff persons if I have a condition that may interfere with my ability to safely handle a vehicle, whether that condition requires that I take prescribed medications or not.I will also refrain from driving if I am drowsy or feeling ill.The use of PBHA vehicles is restricted to authorized PBHA drivers only. I promise I will not allow an unauthorized person to drive the PBHA vehicle. I freely wish to be a PBHA driver and feel I am competent to handle a van safely. This is my own decision and I am not being pressured to be qualified against my will and best judgment. Electronic Signature

Signature Date

Next step #3 - Attend training!

Mark your calendar now for the date and time you selected.

At the first session you attend, Steve will walk through the other paperwork required so you know exactly how to submit the rest through the website and get set to drive!

Please watch for an email 3-5 days prior to the training(s) for which you registered.

If you have any questions about vehicles and van driver processes in general, please contact vehiclesandspaces@pbha.org. If you have questions or updates about training time specifically, email Steve@Pbha.org

Your selections are complete once you press "Submit" below.