Federal Financial Report (FFR) & Program Income Form (updated)

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ORGANIZATION INFORMATION
USE OF FEDERAL FUNDS AS MATCH | EXPENDED TO DATE
All AmeriCorps grantees must report their use of other Federal Funds as match on AmeriCorps grants. This requirement is outlined in the Terms and Conditions under "Matching Requirements". 

Enter the cumulative amount for each Federal source your program uses as match for the AmeriCorps program that this report is for. You must include all of the following information. 
  • Subaward Number (this can be found on your Grant Award)
  • Federal Department Name (do not use abbreviation. For example: Department of Education)
  • Federal Agency Name
  • CFDA Number (this can be found on your Grant Award)
  • Cumulative amount of Federal funds expended towards the AmeriCorps program. (enter in whole numbers)
The amount listed for each Federal source should cover the period from your budget period start date through this FFR's reporting period end date.

If not applicable, enter "N/A" in the fields below.
Subaward Number Federal Department Name Federal Agency Name CFDA Number Amount of Federal Funds Expended
PROGRAM INCOME AND EXPENSES

§200.80   Program income.

Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in §200.307 paragraph (f). (See §200.77 Period of performance.) Program income includes but is not limited to income from fees for services performed, the use or rental or real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program incomeExcept as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. 


Examples of Program Income may include the following:
  • Fees received by your organization or placement sites in exchange for the placement of AmeriCorps members at a particular site
  • Fees received by your organization or placement sites in exchange for work performed by AmeriCorps members or staff on the CNCS or Grantee Share of the grant
  • Fees received by your organization or placement sites from the community for participation in your program’s services
  • Proceeds earned by your organization or placement sites from the sale of goods produced by AmeriCorps members or staff on the CNCS or Grantee Share of the grant
  • Proceeds earned by your organization or placement sites from the sale of resources, such as software, created using CNCS or Grantee Share resources




FEDERAL SHARE OF PROGRAM INCOME
Federal Share of Program Income is excess program income earned as a result of the AmeriCorps grant that may be used to either reduce the Federal (CNCS) share of the grant or to add additional activities beyond which is in the approved grant application. Federal Share of Program Income is reported separately from program income used as match on the grant.

Expenditures of excess program income fall into two categories. 
  1. Program income expended in accordance with the Deduction Alternative (this is program income that was added to reduce the federal (CNCS) share of the total project costs); and
  2. Program income expended in accordance with Addition Alternative (this is program income that was added to funds committed to the total project costs and expended to further eligible project or program activities.)
Note: Do not report any Program Income here that is being used towards match/grantee share. Only report program income that is in excess of your match/grantee share or that is not otherwise being reported.


DEOBLIGATION
On an annual basis, OneStar requests that grantees report the amount of unexpended funds that they expect to have remaining at the end of the current budget period. This process is referred to as "deobligation". 

AmeriCorps grantees are funded through two pools of funds, Formula and Competitive. With Formula dollars, OneStar has the flexibility, and is expected to use this flexibility, to deobligate and reallocate unexpended funds in order to fully utilize the Formula dollars granted to Texas. In efforts to fully expend our allocation, we use the unexpended dollars you report to fund new operating programs, planning grants, and program expansions. For Competitively funded programs, the amount of your deobligated funds are reported directly to the Corporation For National and Community Service for their use. 

Keep in mind that the amount of funds awarded to your organization can only be used in the grant budget period for which they were awarded. You cannot carry-over funds to the following budget period. 

By deobligating CNCS share, you are still held to the match percentage as listed in your Grant Award. 

Include the following amounts to be deobligated from your current grant. 

By indicating that you have funds to deobligate, OneStar will create a Grant Amendment that reduces the CNCS share of your grant award. Once the amendment has been signed by OneStar and your organization, you will not be able to expend funds in excess of the amount of the reduced CNCS share.  
Include CNCS Share Section I budget categories A - I (do NOT deobligate NSCHC Disallowances if your program experienced this).

Include CNCS Share Living Allowance, Member Support Costs, FICA, Worker's Compensation, and Health Care budget categories. Fixed awards will only report deobligation in this section. 
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DEOBLIGATION
On an annual basis, OneStar requests that grantees report the amount of unexpended funds that they expect to have remaining at the end of the current budget period. This process is referred to as "deobligation". 

AmeriCorps grantees are funded through two pools of funds, Formula and Competitive. With Formula dollars, OneStar has the flexibility, and is expected to use this flexibility, to deobligate and reallocate unexpended funds in order to fully utilize the Formula dollars granted to Texas. In efforts to fully expend our allocation, we use the unexpended dollars you report to fund new operating programs, planning grants, and program expansions. For Competitively funded programs, the amount of your deobligated funds are reported directly to the Corporation For National and Community Service for their use. 

Keep in mind that the amount of funds awarded to your organization can only be used in the grant budget period for which they were awarded. You cannot carry-over funds to the following budget period. 

Include the following amounts to be deobligated from your current grant. 

By indicating that you have funds to deobligate, OneStar will create a Grant Amendment that reduces the CNCS share of your grant award. Once the amendment has been signed by OneStar and your organization, you will not be able to expend funds in excess of the amount of the reduced CNCS share.  
Program Income - End of Year Totals
Total amounts should be calculated based on the entire AmeriCorps budget period, as indicated on the previous page, and should include any costs incurred during pre-award. 

Program Income Earned (A) plus the Total Amount of CNCS Funds Drawn Down by the Grantee (B) must be less than or equal to the Total Cost of the AmeriCorps Program (C).

Please enter dollar amounts for A and C below. OneStar will provide B based on aggregate PER submissions. 
Total earned for the budget period for this year.
This is total cost incurred on the project for a full finalized budget period, including any pre-award costs. Should include any expenditures of Program Income earned under the award.
CERTIFICATION
By completing this form on behalf of the Sub-Grantee, I certify that I have been duly authorized by the Sub-Grantee to complete and certify this report.

By signing this report, I certify that it is true, complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent information may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) 

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