Request Proclamation or Letter

All requests for communication from Governor Hickenlooper must be received at least four weeks in advance of the date of printing. Any requests received fewer than four weeks in advance will not be prioritized and may not be fulfilled. Approval process is not automatic for any requests. The Governor's Office reserves the right to decline any request for any reason.
Birthday Recognition

Birthday letter guidelines:

  • Birthday letters will only be provided for those celebrating milestone birthdays (on five-year-marks or above 100 years old)

Congratulations Letter

Congratulatory letters from the Governor congratulate an individual or an organization on an achievement of note. Requests for congratulatory letters are reviewed on a case-by-case basis, and the Governor’s Office reserves the right to deny any such request for any reason. Congratulatory letter guidelines:

  • Detailed information about the person or organization being recognized and the achievement they are being recognized for must be provided with the request
  • Congratulatory letters will be issued for: 
    • Milestone anniversaries of organizations
    • State, national, or international recognitions, awards, scholarships, prizes, etc.
    • All other requests for congratulatory letters may be considered, but may not be fulfilled

K-12 Education Request

Students looking for information about the State of Colorado may request information via this form.

Military Retirement 

Military retirement letters thank a member of the armed forces for their service to the people of Colorado and the United States.

Military retirement letter guidelines:

  • Requests should be made at least four weeks in advance of the date the letter is needed (e.g. date of retirement, retirement ceremony, etc.)
  • Requests must include both the full and abbreviated title of the service member retiring (e.g. MSgt., Master Sergeant)

Proclamation
Governor Hickenlooper may issue proclamations to recognize important statewide events, causes, and individual accomplishments that are of broad interest to Coloradans. Requests for proclamations are reviewed on a case-by-case basis and any request may be modified or declined for any reason by the Governor’s Office.

Proclamations are issued from ceremonial purposes only. They have no legal significance nor do they indicate the Governor’s endorsement for the subject of the proclamation.

Please read through the following proclamation guidelines:
  • Proclamation requests should focus on statewide topics, such as Colorado events, Colorado causes, and lifetime accomplishments of Coloradans. Requests for national or international topics should be directed to the White House or United Nations.
  • Proclamation requests must be submitted at least four weeks in advance of the date on which the requestor would like to receive the proclamation. Late requests will not be considered.
  • Proclamation requests must be submitted by Colorado residents. Requests from national organizations will only be considered if they are submitted by a state sponsor.
  • Proclamation requests must be accompanied by draft language in the form of 5-8 “whereas” statements of no more than 250 words per statement (see example here). Any factual claims should be supported by a list of citations from reputable sources. The Governor’s Office reserves the right to edit language as necessary.
  • Each request is carefully reviewed by the Governor’s Office and the Governor may decline to issue proclamations at his discretion. Please do not make announcements regarding the proclamation until you have been contacted by the Governor’s Office. Proclamations will be issued approximately 1-2 weeks before the requested date.
  • Proclamations issued in previous years are not automatically re-issued. A new request must be submitted and approved by the Governor’s Office each year. 
  • Proclamations will be issued in PDF form and may be published on your organization’s website or social media. If you intend to use the Governor’s name or image in any other manner while promoting your proclamation, please contact the Governor’s communications office first.
Max 255 characters
State Employee Retirement 
State employee retirement letter guidelines:
  • Requests should be made at least four weeks in advance of the date the letter is needed (e.g. date of retirement, retirement ceremony/party, etc.)
  • Requests must include the full title of the employee retiring (e.g. Administrative Assistant I)
Welcome Letter
Scout Recognition
Wedding Anniversary
Wedding anniversary letter guidelines:
  • Wedding anniversary letters will only be provided for milestone anniversaries above 25 years (25th, 30th, 40th, etc)
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