2018 CLTA Conference Proposal Form

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2018 Proposal Header
If you are an exhibitor, please go to www.tfaforms.com/427471 to complete the proposal form for Exhibitors. Thank you.
CAREFULLY READ THE FOLLOWING BEFORE SUBMITTING A PROPOSAL FOR A WORKSHOP/INTEREST SESSION FOR THE CLTA 2018 CONFERENCE IN ONTARIO
(March 8-11, 2018 )

Dear potential presenters,


We greatly appreciate your willingness to present a workshop and/or an interest session at our annual conference. 

  1. All proposals must be submitted online (clta.net/conference/presenters).
  2. Those submitting proposals for the 2018 Conference must be current (2017-2018 membership year) members of CLTA (California Language Teachers' Association). If you ARE NOT a current member, your proposal will NOT be considered. You can renew your membership by clicking on this link (clta.net/membership). Co-presenters must be members of CLTA as well. Exceptions will be made for presenters who are from out of state (they do not have to be members of CLTA in order to present). 
  3. Abstracts may be edited for length and clarity. You will be sent, by email, a copy of what will appear in the registration packet (for workshops) and in the program (interest sessions). It’s important that you notify the Program Chair ASAP of any changes you feel need to be made or corrections to what will appear in those documents.
  4. It’s important that you acknowledge the email that is sent to you regarding acceptance of your session/workshop. If you don’t, we won’t make the effort to schedule your session.
  5. In the case of an interest session, if you would be willing to repeat the session, please indicate that somewhere in the comment section. Sometimes we have unexpected cancellations due to illness and other reasons which leaves “holes” in our program and it would be nice to have some backup sessions we could plug in at the last minute. Cancellations (after the program is printed) is not something we can control.
  6. On the proposal form, you’ll note that there is a new “major focus”: Career/Tech. If you teach such a class, please consider submitting a proposal for an interest session on that topic (if you know someone who does teach such a course, ask them to consider submitting a proposal as well).
  7. We would also like to see more sessions targeting specific languages. We love having a “strand” for teachers of Japanese. We would love to see something similar for teachers of Arabic, French, Mandarin, Spanish, and other specific world languages. The lack of language-specific sessions was mentioned in the evaluations of the 2015 conference.
  8. Each workshop/session can have only one lead presenter (the person submitting the proposal). He/she may designate one or two “co-presenters” but only the lead presenter receives a free Saturday/Sunday registration (without meals). All communication is with that lead presenter who is responsible for passing information on to his/her co-presenters.
  9. When the online registration website is up and operational (usually by mid November), all lead presenters who have received notice of the acceptance of their proposal(s) will be able to register online at a special website for presenters only. I will send you a link to that website when I send you acceptance notice. Co-presenters should also register at that website as well, although they will have to pay for registration. Acceptance of your proposal does NOT register you for the conference. ALL PRESENTERS MUST REGISTER ONLINE FOR THE CONFERENCE.
  10. Our attendees, who are primarily middle and high school teachers, love practical, hands-on activities. That helps them visualize how they might use the ideas that are presented in their classrooms. That is especially true for teachers who are new to the classroom. But we also have very experienced teachers attending who love to hear about new concepts and ideas that stretch them and motivate them to try some new things. The abstract that you write and which will appear in the program (and in the registration packet, in the case of workshops) is very important and you should focus on what those attending your session will be able to take away with them and incorporate into their teaching and how their students will benefit.
  11. If you have not presented at a conference before, but you feel you have some great ideas and activities that you would love to share, consider presenting with a colleague who has presented.
  12. If you belong to a CLTA affiliate and you know others from your affiliate will be attending the conference, consider doing a group presentation, with two or three others from your affiliate (Best of ….) We have done this in the past but it has somehow disappeared from our radar.
  13. If you need to withdraw your proposal after it’s been accepted, it’s essential that you let us know in a timely manner so that we can find a replacement and before we print the program (about 3 weeks prior to the conference). 

The CLTA conference is world language teachers of California’s major opportunity during the year to learn new techniques and activities, to meet and share with colleagues across the state, to network, to find out what is going on in California and to see new materials (in the Exhibit Hall) and attend exhibitor sessions, where they demonstrate some of the materials they sell. It’s an exciting, motivating and meaningful experience and you are part of that experience. Thank you again for sharing your expertise and knowledge with your colleagues across the state.

 

Alice Bell, Program Chair


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Lead Presenter




















*Your personal email address works better, because 1) your school email server may block our emails to you, 2) when you change schools, districts or employment status, you can still stay in touch with us. But, if you must use your school email address, perhaps you can give us an alternate email just in case.


If you have co-presenters, please provide the following




Session Details










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Presentation Details




For Thursday/Friday Workshops only


Additional Important Information
  • Workshops for the 2018 conference will be selected from proposals submitted. CLTA reserves the right to edit all abstracts and cancel workshops with insufficient enrollment. 
  • Presenters MUST be current members of CLTA (except exhibitors and those from out-of-state). All contact is through the lead presenter. He/She is responsible for keeping any co-presenters informed. 
  • Only the lead presenter receives one (1) free Saturday/Sunday Registration (no meals) per session/workshop accepted.
  • If the lead presenter cannot present, the Program Chair (cltabell@gmail.com) and the Registrar (registrar@clta.net) must be notified by email in advance so that the free registration can be given to the Co-presenter.
  • All room set-ups on Saturday and Sunday (interest sessions) are theater-style (chairs) only.
  • CLTA reserves the right to edit abstracts for brevity and/or clarity.
Priority submission deadline:
          September 30, 2017
Acceptance notification:
          November 10, 2017 (workshops);
          December 10, 2017 (interest sessions)

For any additional information please contact: 
          Paula Hirsch, Conference Coordinator
          E-mail: phirsch@windwardschool.org

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