AMEU Exhibitors 2017

Dear AMEU Affiliate Member,

Thank you for your consideration in booking exhibition space for the 2017 AMEU Convention being held from 8 - 11 October at the Boardwalk Conference Centre, Port Elizabeth, hosted by the Nelson Mandela Bay Municipality.  Please carefully read the notes below for information and the Exhibitors manual will be made available at a later date which will include venue and exhibition restrictions, rules and regulations.


Please note: Applications will only be accepted by fully paid up members of the AMEU Affiliates organisation.


Exhibition Costs (stand only):

R7 000 plus VAT per 3x3 m space for shell scheme stands

 

R7 000,00 plus VAT per 3x3 m space for custom stands

 

Please note that these costs DO NOT include ANY exhibition personnel nor delegate fees.  Delegate registrations must be done online on the AMEU website.

 

All payments must be made on receipt of an invoice sent to you by Jacqui Burn the Treasurer.  Please note payment is to be paid into the AMEU Affiliates Standard Bank account which is mentioned below:

 

Account Holder: AMEU Affiliates

Standard Bank

Branch:  Sandton
Account number:  424865815
Branch code:  012005

Thank you for your co-operation in this regard and kindly read the documents before calling the AMEU Committee for information.  It is likely the information you seek is in this document.

 

The AMEU Affiliates Committee












PLEASE NOTE A STANDARD SHELL SCHEME PACKAGE INCLUDES THE FOLLOWING:

 

·         The Total Shell Scheme size is 2500mm x 1000mm

·          

Panel sizes - Actual: 2420mm (H) x 980mm (W)

 

                      Visual: 2400mm (H) x 960mm (W)

 

Fascia: The fascia consists of a 4mm laminated panel which is 300mm deep

 

·         Two spot lamps 150 watt

 

·         A fascia board with your company name included (all names will be in a standard size and font). Two fascia boards if on a corner stand.  Please provide correct spelling.

 

·         A single 15Amp electrical power point.  Please note all exhibitors must bring their own extensions and furniture alternately these can be hired from the stand builder.

 

·         The exhibitor manual is presently being compiled and will be available on the AMEU website: www.ameu.co.za once completed. 

 

·         See contact details below of onsite manager:-


Additional stand items must be booked with Peri Expo, Branding & Display solutions, directly before 30 September 2017.

Please refer to the Terms and Conditions below


Terms and conditions:

A

Build up:

From 05h00 to 22h00 on Sunday, 8 October 2017

B

Breakdown:  ONLY AFTER THE CLOSING SESSION ON 11 OCTOBER 2017

Note: No early breakdown will be permitted

C

Stands must be manned and operational for the duration of the Convention.

D

All exhibitor personnel must register as delegates, online for the conference on the AMEU website.  www.ameu.co.za

E

 

 

 

 

 

 

Only the signature of the organiser’s authorised representative will constitute valid acceptance.

Authorisation: The person submitting this booking form hereby certifies that he/she is duly authorised thereto on behalf of the contracting company / organisation, which will be invoiced accordingly and will be responsible for settling the account and registering delegates manning the stand and/or attending the conference.

 

NOTE:


Invoices are emailed on receipt of this exhibition registration and booking form and payment is due on receipt of invoice into the AMEU Affiliates Account:

 

Bank: Standard Bank

Branch: Sandton
Account number
:  02 324 279 5
Branch code: 
019205

 

Stand space numbers are only confirmed upon payment.  For cancellations received in writing on or before 8 September 2017, the fee will be waived and/or refunded in full.  Thereafter cancellations will not be accepted, although should an alternative exhibitor take over the space from the contracted company / organisation, a full refund will be made.

F

There are 83 stands available this year.  Stands will be allocated on a first come first paid  basis.  Once your application is received by this form, the floor plan will be made available to you to choose your stand numbers.  Note only paid space is confirmed and you may lose the space you have booked if you have not paid the full amount into the correct bank account for the AMEU Affiliates and a clear payment advice has been sent to Jacqui Burn with the company name and invoice number as a reference on the payment advice.

Acceptance will only occur once the exhibition fee has been received in full and paid into the correct account.

We also remind you that applications will ONLY be accepted from companies that have paid their 2017 membership fees and have no unpaid invoices from 2016.


2017 AMEU Convention contacts:

General enquiries regarding the Convention such as delegate registration, accommodation, etc.

AMEU Secretariat

Melindi Snyman (General convention queries)

Email: melindi@vdw.co.za

Or consult the website: www.ameu.co.za

Cynthia Badenhorst (Affiliate Information)

Email:  cynthia@vdw.co.za


EXHIBITIONS

Exhibition floor plan / space availability and bookings:

Email: jburn@telkomsa.net

Exhibition space invoicing:

Email: standbookings@ameu.co.za

Important additional notes:

EXHIBITION HALL:

The exhibition will be held in Basement of the Boardwalk Convention Centre. 

WEIGHT RESTRICTION:

The weight restriction is 20 tons.  No equipment exceeding this weight will be allowed into the venue. 

HEIGHT RESTRICTION:

The exhibition hall is 5m high therefore the maximum height restriction for stands is 3.3m.  No equipment exceeding this height will be allowed into the venue. 

FORKLIFT:

Please advise Committee members if you need a forklift.  Forklifts are not permitted to drive on the carpets in the venue.

 

STORAGE:

Companies are responsible for arrange their own storage if needed and additional costs may apply.

 

The Boardwalk Convention Centre

Contact number:  Tel: +27 41 507 9400

 

RULES AND REGULATIONS

Please refer to the terms and conditions above, further information and manuals will be communicated via email as well as being available on the AMEU website. www.ameu.co.za

 

CATERING:

All Catering will be served in the exhibition hall.  Outside food may not be brought into exhibition halls by event organizers or third parties. 

 

SECURITY:

Although the exhibition venue will be locked each night, exhibitors remain responsible for any material on their stands. The organisers, venue or any sub-contractor will not accept any liability for any loss or damage.  Security will be provided.

 

LIABILITIES & INSURANCE:

This information will be communicated to you at a later stage.  Please check on the AMEU website. www.ameu.co.za for updated information as and when you have a need for it.



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