Christmas Lights Fundraiser

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Christmas Lights Fundraising Event Details


Terms and Conditions

 

The Australian Government has developed legislation governing the conduct of fundraising.  Under the 1991 Charitable Fundraising Acts in each state, anyone wishing to raise money for charitable purposes must hold an authority to fundraise issued by the organisation, Starlight Children’s Foundation. 
 
So before you get started in your fundraising for Starlight, we will need to authorise your fundraising activity. All individuals, groups or organisations who wish to fundraise must register with us, whatever the size of the event or the donation (cash or kind). The Fundraising Guidelines are designed to assist you in planning your fundraising activities in support of Starlight.  We need you to read the guidelines, then complete, sign and send back the “Permit to Fundraise” to us.
 
Thanks again for your support!  We’re sure that you’ll enjoy fundraising for Starlight Children’s Foundation and sharing in our joy of brightening the lives of seriously ill and hospitalised children and their families.
 
BECOMING A STARLIGHT CHILDREN’S FOUNDATION TEAM LEADER
 
Any person, organisation, group or other, fundraising in the name of the Starlight needs to accept the following guidelines and register their fundraising activity with Starlight.  Please contact us if you have any questions – we are here to help!
 
FUNDRAISING FOR STARLIGHT CHILDREN’S FOUNDATION
 
Due to limited resources, Starlight is not able to take a coordination role in your event, such as assistance with ticket sales, soliciting prizes or organising celebrities.
 
The Team Leader’s arrangements for the Event must be planned with the approval of Starlight and Starlight expects a reasonable level of liaison and information about the Event.
 
Any changes made from the original details provided on the Permit to Fundraise Form must be reported to Starlight and may result in a new permit to fundraise to be authorised.
 
FINANCIAL ASPECTS OF THE EVENT (MOVIE PARTY EVENTS ONLY) 

Any expenditure involved with the conduct of your Team Leader and any disposition of funds and profits resulting from a fundraising appeal must be properly authorised by Starlight beforehand.
 
The Team Leader must take all reasonable steps to ensure that the expenses do not exceed a fair and reasonable proportion of the gross proceeds obtained from the event. The Charitable Fundraising Acts state this as expenses not exceeding 40% of the gross proceeds.
 
The proceeds of the Event, with copies of receipts for all expenditure, are to be sent to Starlight within 14 days of the conclusion of the Event.
 
Individual receipts for tax deductions for supporters of the Event can be issued by Starlight if that supporter makes a donation of $2.00 or more to Starlight.
 
If supporters would like receipts, please send a list including name, address, and phone number and donation amount. If the total of individual receipts exceeds 10 individuals, please provide Starlight an electronic version of your register.
 
When the supporter has received goods or services in return for money given (e.g. purchased raffle tickets or prizes at auction), a tax-deductible receipt cannot be issued.
 
For donated goods and services Starlight requires correspondence from the company or individual stating the donated value of goods or services to the event.  Accurate records of the donors’ details assist Starlight with financial reporting and thank you letters.

A template is available from Starlight to assist you with capturing this information.
 
THE USE OF STARLIGHT CHILDREN’S FOUNDATION NAME AND LOGO
 
The Team Leader has been granted only the use of any materials provided by Starlight for the fundraising event that contains the company logo or any branding. The Team Leader will adhere to any requirements specified by a site or authority offering a permit or use of their space.
 
MEDIA AND PUBLIC RELATIONS
 
All media materials and press releases must be approved by the Starlight Children’s Foundation prior to circulation. Please allow 10 days for approval and we are happy to discuss any ideas you may have and provide an example press release.
 
During the Starlight Day 2015 campaign your photo may be taken and may be used for promotional purposes. If you do not wish your photo to be used please refuse to pose for photos.
 
PERMITS
 
Some sites require permits e.g. raffles where the total prize pool is over a certain amount. Permits are also required by councils and shopping centres for outdoor events. The Permit to fundraise must be signed by both Starlight and the site authority or the event will not be considered sanctioned by Starlight Children’s Foundation.  
 
LIABILITY
 
Starlight maintains a certificate of currency for public and products liability which covers Team Leaders, Movie Parties, FOYER STALLS and VOLUNTEERS.