AmeriCorps Texas Reasonable Accommodation Reimbursement Request Form

Each year, the AmeriCorps, the federal agency, makes funds available to help cover the costs of providing reasonable accommodations to AmeriCorps members. AmeriCorps promotes inclusive service environments, where disability is valued as a part of the range of diversity that exists in the human condition, and persons with disabilities are welcomed and given every opportunity for full inclusion and participation in national service.  


AmeriCorps Texas grantees are eligible to submit requests for reimbursement of the costs associated with providing reasonable accommodations to a current AmeriCorps member with a disability as defined by the Americans with Disabilities Act of 1990 and the ADA Amendment Act of 2008. To request reimbursement, please complete the form below. 


Please note: 

  • Funds are for reimbursement of costs already incurred. Advance payments to cover reasonable accommodations are not available.
  • Reasonable accommodation reimbursement funds are available on a noncompetitive basis and requests are processed in the order in which they are received. Funding is limited and will be awarded on a first-come, first-served basis.  
  • Documentation verifying that the goods or services needed to provide a reasonable accommodation were procured in conformance with the procurement standard specified in 2 C.F.R. 200.317-200.326 must be retained and produced upon request.
  • Documentation by the member verifying that the accommodation was provided must be retained and produced upon request.
  • Reimbursements can be one-time or quarterly. One-time requests can be submitted at any time. If you intend to request reimbursement for multiple expenses throughout the year, your initial request must estimate what your total reimbursable expenses will be.
  • Many individuals with disabilities may already be clients of the Department of Vocational Rehabilitation (a.k.a. “RSA”), an agency that exists in each state, dedicated to training and supporting people with disabilities in search of gainful employment. Please visit the directory of state-based Vocational Rehabilitation agencies. 
  • Each state also has an assistive technology program which can assist with information and referral, loan, and technical assistance questions. Please visit the directory organized by state. 
  • Grantees are not required to obtain documentation that the service member has a disability if the disability is apparent. The grantee should obtain documentation from a medical or rehabilitation expert to better understand the need for the reasonable accommodation for member requests where a disability is not apparent, or the accommodation request is not straightforward. These professionals can also verify that someone meets disability status. Please note, there is much broader coverage under the ADA after the Amendments in 2008.

For additional questions, please contact Betty Jo Schafer at bettyjo@onestarfoundation.org and copy your Program and Grants Officers.

PROGAM INFORMATION





REQUEST INFORMATION
When answering the following questions, please be aware of the amount of personally identifiable information (PII) being shared. Ideally, OneStar prefers that you include only the minimum amount of PII needed to be shared in order to request the funds.









REQUEST FOR FUNDS

Please upload documentation of actual costs incurred for the claimed reimbursement such as copies of a contract, receipt and/or invoice, and evidence of payment of the expense.  If there is more than one receipt, please provide an itemized summary. This documentation does not need to be in a section 508 compliant format. 
CERTIFICATION
By submitting this request, you certify that: 
  • The person who received the reasonable accommodation is a current serving AmeriCorps member with a disability as defined by the Americans with Disabilities Act of 1990 and the ADA Amendment Act of 2008.  
  • You retain and can produce documentation showing that the goods and services used in providing the reasonable accommodation were procured in conformance with the procurement standard specified in 2 C.F.R. 200.317-200.326.
  • You retain and can produce documentation, from the member, verifying that the accommodation was provided.