SUBJECT ACCESS REQUEST FORM

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You should complete this form if you want us to supply you with a copy of any personal data we hold about you. You are entitled to receive this information under the General Data Protection Regulation (GDPR). We will also provide you with information about any processing of your personal data that is being carried out, the retention periods which apply to your personal data, and any rights to rectification, erasure, or restriction of processing that may exist.

We will endeavour to respond promptly and in any event within one month of the latest of the following:

Our receipt of your written request; or
Our receipt of any further information we may ask you to provide to enable us to comply with your request.

The information you supply in this form will only be used for the purposes of identifying the personal data you are requesting and responding to your request. You are not obliged to complete this form to make a request, but doing so will make it easier for us to process your request quickly.

If you have any problems with this form, please contact Walcot Foundation on 020 7735 1925, email estatemanager@walcotfoundation.org.uk or write to Walcot Foundation, 127 Kennington Road, London, SE11 6SF.

1) Details of the person requesting information

Full Name

Address (including postcode

Contact Telephone Number

Contact Email Address

To ensure we are releasing data to the right person we require you to provide us with proof of your identity and of your address. If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.

Please supply us with a photocopy or scanned image (do not send the originals) of one of both of the following:

a) Proof of Identity Passport, photo driving licence, national identity card, birth certificate.

b) Proof of Address Utility bill, bank statement, credit card statement (no more than 3 months old); current driving licence; current TV licence; local authority tax bill, HMRC tax document (no more than 1 year old).

Alternatively, you can post this proof of identification to Walcot Foundation, 127 Kennington Road, London, SE11 6SF.

2) What information are you seeking?

Please describe the information you are seeking. Please provide any relevant details you think will help us to identify the information you require.

Please note that if the information you request reveals details directly or indirectly about another person we will have to seek the consent of that person before we can let you see that information. In certain circumstances, where disclosure would adversely affect the rights and freedoms of others, we may not be able to disclose the information to you, in which case you will be informed promptly and given full reasons for that decision.

While in most cases we will be happy to provide you with copies of the information you request, we nevertheless reserve the right, in accordance with Article 12 of the GDPR to charge a fee or refuse the request if it is considered to be “manifestly unfounded or excessive”. However we will make every effort to provide you with a satisfactory form of access or summary of information if suitable.

3) Information about the collection and processing of data

If you want information about any of the following, please tick the boxes:

Why we are processing your personal dataTo whom your personal data are disclosed The source of your personal data

4) Declaration

I confirm that I have read and understood the terms of this subject access form and certify that the information given in this application to the Walcot Foundation is true. I understand that it is necessary for the Walcot Foundation to confirm my identity and it may be necessary to obtain more detailed information in order to locate the correct personal data.

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