2025 Bay Area Science Festival @ UCSF Mission Bay  -        Exhibitor Sign-Up

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Thanks for your interest in being a part of the 2025 Bay Area Science Festival! The Bay Area Science Festival is a celebration of science, organized by the Science and Health Education Partnership (SEP) at UCSF. This year, we are hosting a one-day event on Saturday, October 25th at the UCSF Mission Bay campus.

We are excited for you to join us in making science accessible, interactive, and fun for Bay Area residents of all ages, highlighting the impact of science and innovation on our lives. Fill out the following form if you are interested in being an exhibitor for this year's Bay Area Science Festival. Please be thorough when describing your activity.


The deadline to register as an exhibitor is September 14th 2025. Please email sabine.jeske@ucsf.edu if you have any questions.

Contact Info



  





Organization Info


Begin typing in the name. Select the University, school, business, museum, non-profit, etc. For example: "UC Berkeley", "Aptos Middle School", "Black Girls Code. Or for Robotics Club: Richmond High School, Girl Scouts, etc If you do not find your institution, just type it fully out in the field above.



For example: Science @Cal, Engineering Club, Biochemistry department, CA Chapter, etc



This URL will be linked to from the BASF website.


For example: Space Cookies

For example: FRC 1234

Event Onsite Contact

Onsite Contact Info



  






Begin typing in the name. Select the University, school, business, museum, non-profit, etc. For example: "UC Berkeley", "Aptos Middle School", "Black Girls Code. Or for Robotics Club: Richmond High School, Girl Scouts, etc If you do not find your institution, just type it fully out in the field above.




Discovery Days Selection
At which Discovery Day are you interested in exhibiting?


Hidden Fields


  
Exhibit details

The title should provide attendees an idea what the activity will be about. This may be phrased as a question. Limit to 100 characters. Examples: "Explore the Bay Area's Watershed", "How quickly can you retrain your brain?".

***Your activity description is used to determine the appropriateness for the Bay Area Science Festival. Please be thorough in your description so we can understand your needs and identify any overlap with other activities. All activities must contain a hands-on/demonstration component to be confirmed.




Estimated length of the activity per attendee. We encourage all activities enage for 3-5 minutes minimum.



We want to make sure you have plenty of time to set up your activity. Most exhibits have taken less than 2 hours to set up in the past, but we do have the ability to handle longer set-ups if needed.


Please list any unusual (size, weight, risk) items being brought onsite. We want to be prepared to help with any transportation and load-in/out of materials.

Please check all that apply to this particular activity. You will be contacted for additional information as needed

Booth requirements

Please specify any requests or restrictions. This could be relating to sound, lights, height, no tent needed, etc. For example, needing access to a sunny area for solar viewing, an external space to your booth for solar car races, etc. Be as specific as possible so we can place your booth in the proper location.

Wi-Fi needs may impact placement at some sites. If a hard line is required, please specify in the additional comments sections. We may not be able to provide reliable Wi-Fi in same cases.

We will have limited spots with electricity available. Electricity needs will impact your placement options. We may not be able to fulfill all electricity requests. 



Do you plan to provide any giveaways?
Please describe any giveaways. including promotional materials, bags, etc. We want to keep the event as green as possible; please do not conduct giveaways unless there is a clear educational/informational value to the attendees.
Additional comments and requests:
Please use this space to describe any additional requirements/special needs/notes about your exhibit. (e.g. Our exhibit should be next to X organization's exhibit). The more you tell us up front, the better we can do to deliver what you need! Fees may apply for special requests.
  
Exhibitor Fees
Exhibitors associated with UCSF, public K-12 Schools, Robotics teams, Universities, Colleges, Museums, or Non-Profit organizations can all exhibit for free. Companies and businesses will only be able to exhibit by becoming a Festival Sponsor. Sponsorships start at $10,000. Please see this Sponsor Overview for details.



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Contact Information