2026 Bay Area Science Festival @ UCSF Mission Bay  -        Exhibitor Sign-Up

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Thanks for your interest in being a part of the 2026 Bay Area Science Festival! The Bay Area Science Festival is a celebration of science, organized by the Science and Health Education Partnership (SEP) at UCSF. This year, we are hosting a one-day event on Saturday, October 17th at the UCSF Mission Bay campus.

We are excited for you to join us in making science accessible, interactive, and fun for Bay Area residents of all ages, highlighting the impact of science and innovation on our lives. Fill out the following form if you are interested in being an exhibitor for this year's Bay Area Science Festival. Please be thorough when describing your activity.

  • If you would like a preview of the questions in this sign-up form, please find it here.
  • All Exhibitors will need to sign our Exhibitor Agreement once accepted.
  • Please note that all exhibitors will need to carry General Liability Insurance to participate. See here for more information.

The deadline to register as an exhibitor is September 13th 2026. Please email sabine.jeske@ucsf.edu if you have any questions.

Age-verification

Hidden Fields


Discovery Days Selection
At which Discovery Day are you interested in exhibiting?


Minor exhibitor
You must be at least 18 years old to sign up as an exhibitor. Please recruit a parent, teacher, coach or club advisor to act as your representative.
Contact Info



  





 Organization Info


Begin typing in the name. Select the University, school, business, museum, non-profit, etc. For example: "UC Berkeley", "Aptos Middle School", "Black Girls Code. Or for Robotics Club: Richmond High School, Girl Scouts, etc If you do not find your institution, just type it fully out in the field above.



For example: Science @Cal, Engineering Club, Biochemistry department, CA Chapter, etc





For example: Space Cookies

For example: FRC 1234


Event Onsite Contact

Onsite Contact Info



  






Begin typing in the name. Select the University, school, business, museum, non-profit, etc. For example: "UC Berkeley", "Aptos Middle School", "Black Girls Code. Or for Robotics Club: Richmond High School, Girl Scouts, etc If you do not find your institution, just type it fully out in the field above.




  
Exhibit details

The title should provide attendees an idea what the activity will be about. This may be phrased as a question. Limit to 100 characters. Examples: "Explore the Bay Area's Watershed", "How quickly can you retrain your brain?".

***Your activity description is used to determine the appropriateness for the Bay Area Science Festival. Please be thorough in your description so we can understand your needs and identify any overlap with other activities. All activities must contain a hands-on/demonstration component to be confirmed.




Estimated length of the activity per attendee. We encourage all activities enage for 3-5 minutes minimum.

Language offerings
We are hoping to recruit exhibitors that can offer STEM activities in languages other than English. Depending on the number of recruited exhibitors, we might create whole areas that cater to a specific language audience (for example: Spanish and/or Chinese).   





We want to make sure you have plenty of time to set up your activity. Most exhibits have taken less than 2 hours to set up in the past, but we do have the ability to handle longer set-ups if needed.


Please list any unusual (size, weight, risk) items being brought onsite. We want to be prepared to help with any transportation and load-in/out of materials.

Please check all that apply to this particular activity. You will be contacted for additional information as needed

Preferred Placement
The Festival area includes indoor spaces inside the Mission Bay Conference Center, and other University buildings as well as outdoor spaces around Koret Quad and Gene Friend Plaza. 
 
Exhibits inside buildings cannot involve any materials that could soil or damage the flooring, including but not limit to water or other liquids of any kind, glue, stickers, paint, glitter, sand, etc. 


Booth requirements




Please specify any requests or restrictions. This could be relating to sound, lights, height, no tent needed, etc. For example, needing access to a sunny area for solar viewing, an external space to your booth for solar car races, etc. Be as specific as possible so we can place your booth in the proper location.

We will have limited spots with electricity available. Electricity needs will impact your placement options. We may not be able to fulfill all electricity requests. 


Additional comments and requests:
Please use this space to describe any additional requirements/special needs/notes about your exhibit. (e.g. Our exhibit should be next to X organization's exhibit). The more you tell us up front, the better we can do to deliver what you need! Fees may apply for special requests.
  
Exhibitor Fees
Exhibitors associated with UCSF, public K-12 Schools, Robotics teams, Universities, Colleges, Museums, or Non-Profit organizations can all exhibit for free. Companies and businesses will only be able to exhibit by becoming a Festival Sponsor. Sponsorships start at $10,000. Please see this Sponsor Overview for details.



Call for Performances and Stage Events

  • As part of the Bay Area Science Festival we are recruiting acts for two stages, one indoors and one outdoors on campus.  
     

For our indoor stage, we are envisioning events that are interactive, showcase how science is connected to our lives, of interest to a wide audience, especially for families with kids and that last between 30-60 minutes. These could be panel discussion, lightning talks or film screenings.  


The outdoor stage could showcase science-themed celebratory performances such as music, dance, animal ambassadors, or messy magic, and are between 15-30 minutes long.  


If you are interested in offering a presentation or performance free of charge on either stage, please share a brief description below. If you know of any performers that we should reach out to, share that as well.


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