Number and Value of Scholarships: Individual
scholarships may be awarded to FVC Veteran Members only. The number and value
of individual awards will be based on available funding.
Application Requirements: Submit online the
Stakeholders Conference Scholarship Application by Saturday, September 1, 2018. In addition to demographic details
and supplementary information, applicant must include a summary of applicant’s
anticipated benefit from attending the conference (450-character limit).
Email Address: Address must be unique to the
Veteran Member (only one applicant/address).
Expenses Eligible: (one or more of the
following, depending on available funding)
Registration fee (includes group meals).
Double-occupancy accommodation (same gender
Scholarship Recipients) at conference hotel for dates of conference only. If
applicant requests a single-occupant room, Scholarship Recipient will be
reimbursed at one-half the $119/night conference double-occupancy rate on a
room available basis, whether at the InterContinental or an alternate hotel. Single-occupancy
overflow accommodation is reimbursed up to one-half the contracted conference
room rate of $119/night. The total hotel subsidy/person shall not exceed $212.
Scholarship Recipient should use the most
appropriate form of transportation available. The total transportation subsidy/person,
whether by air or driving, shall not
Most economical roundtrip airfare booked no
later than 21 days pre-conference.
Early boarding, extra leg room, and premium
seating fees for air travel are generally not reimbursed unless necessary due
to extenuating circumstances and to meet the business need.
Roundtrip ground mileage at the IRS standard business
mileage rate in effect during the period of travel (currently 54.5 cents/mile) between
residence and conference site.
Expenses Not Eligible:
Incidental expenditures (including room service,
movies, dry cleaning, snacks). A personal credit card must be presented to the
hotel upon check-in to cover these expenses.
Off-site meals or meals not included in
If traveling by air, roundtrip ground mileage between
origination and destination points.
Notification of Award: Via email, FVC
will notify Scholarship Recipient no later than October 1, 2018.
Cancellation: If individual circumstances
preclude Scholarship Recipient from fulfilling the award, recipient must promptly
notify FVC at (530) 756-1395 and receive
confirmation. Scholarship Recipient is responsible for canceling any
individual arrangements directly (e.g., airline ticket and hotel reservation if
made outside the double-occupancy room block).
Reimbursement Process: To ensure proper
stewardship of sponsorship funds, reimbursement of covered expenses will be
made only to those Scholarship Recipients who attend the conference and submit
an expense voucher, with properly documented receipts, by Saturday, December 1, 2018 (e.g., copy of airline ticket with
amount paid), to Farmer Veteran Coalition, ATTN: Conference Scholarship, 4614 2nd
Street, #4, Davis, CA 95618. No reimbursement will be made to anyone not
attending the conference.