*Farmer Veteran Coalition (FVC) Stakeholders Conference Scholarship Application 

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Stakeholders Conference Veteran Member Scholarship Award Policy

A.      Number and Value of Scholarships: Individual scholarships may be awarded to FVC Veteran Members only. The number and value of individual awards will be based on available funding.

B.      Application Requirements: Submit online the Stakeholders Conference Scholarship Application by Saturday, September 1, 2018. In addition to demographic details and supplementary information, applicant must include a summary of applicant’s anticipated benefit from attending the conference (450-character limit).

C.      Email Address: Address must be unique to the Veteran Member (only one applicant/address).

D.      Expenses Eligible: (one or more of the following, depending on available funding)

1.       Registration fee (includes group meals).

2.       Double-occupancy accommodation (same gender Scholarship Recipients) at conference hotel for dates of conference only. If applicant requests a single-occupant room, Scholarship Recipient will be reimbursed at one-half the $119/night conference double-occupancy rate on a room available basis, whether at the InterContinental or an alternate hotel. Single-occupancy overflow accommodation is reimbursed up to one-half the contracted conference room rate of $119/night. The total hotel subsidy/person shall not exceed $212.

3.       Scholarship Recipient should use the most appropriate form of transportation available. The total transportation subsidy/person, whether by air or driving, shall not exceed $500.

a)       Most economical roundtrip airfare booked no later than 21 days pre-conference.

b)      Early boarding, extra leg room, and premium seating fees for air travel are generally not reimbursed unless necessary due to extenuating circumstances and to meet the business need.

c)       Roundtrip ground mileage at the IRS standard business mileage rate in effect during the period of travel (currently 54.5 cents/mile) between residence and conference site.

E.       Expenses Not Eligible:

1.       Incidental expenditures (including room service, movies, dry cleaning, snacks). A personal credit card must be presented to the hotel upon check-in to cover these expenses.

2.       Off-site meals or meals not included in conference registration.

3.       If traveling by air, roundtrip ground mileage between origination and destination points.

F.       Notification of Award: Via email, FVC will notify Scholarship Recipient no later than October 1, 2018.

G.      Cancellation: If individual circumstances preclude Scholarship Recipient from fulfilling the award, recipient must promptly notify FVC at (530) 756-1395 and receive confirmation. Scholarship Recipient is responsible for canceling any individual arrangements directly (e.g., airline ticket and hotel reservation if made outside the double-occupancy room block).

H.      Reimbursement Process: To ensure proper stewardship of sponsorship funds, reimbursement of covered expenses will be made only to those Scholarship Recipients who attend the conference and submit an expense voucher, with properly documented receipts, by Saturday, December 1, 2018 (e.g., copy of airline ticket with amount paid), to Farmer Veteran Coalition, ATTN: Conference Scholarship, 4614 2nd Street, #4, Davis, CA 95618. No reimbursement will be made to anyone not attending the conference.

PLEASE NOTE To apply for a 2018 scholarship, you must be a Veteran Member of FVC. Use the email address with which you registered with us. Questions marked with a red asterisk are required to successfully submit this form.

If you do not remember which email address you used, please call us at (530) 756-1395.

Supplementary Information (to evaluate the basis of the application)

450 characters
Accommodation Information (to help determine type of travel subsidy possible and to provide the hotel information for FVC's double-occupancy room block)

At InterContinental Kansas City at the Plaza, November 14, 15, 16

E.g., wheelchair-accessible shower