FDSTF - Grant Funding Application

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FDSTF Revised Header

 Grant Application Requirements (please read carefully before filling out Grant Application) 



Background


The Florida Defense Support Task Force (FDSTF) was established in 2011 under Florida Statute 288.987 with the mission to make recommendations to preserve, protect and enhance Florida’s military installations, support the state’s position in research and development related to or arising out of military missions and contracting, and to improve the state’s military friendly environment for service members, military dependents, military retirees, and business that bring military and base-related jobs to the state.

 

Purpose


Within budget constraints, the FDSTF may fund projects that can be leveraged to promote, preserve, or enhance military missions and installations in Florida.

 

Criteria


A.      The FDSTF will consider providing resources only for initiatives which directly support preserving, protecting and enhancing Florida’s military installations.   Projects must directly improve the military value of the installation.  

       

        Applications will only be accepted from eligible economic development applicants serving in an official capacity or a county, chamber of commerce,       municipality, special district (i.e.,an airport or deep water port authority), or state agency with the proper authority to complete the project. The applicant     must represent a community or county with a military base/installation.


       Projects must have a clearly defined, measurable outcome in support of the Task Force mission of protecting military installations in Florida.


C.      Projects should be able to be accomplished within one year of contracting. If the project is expected to take longer than one year to complete, then the applicant must   justify the longer time period.

 

Incubator Projects


Definition: Incubator Project: The FDSTF defines an incubator project as a first-time project which adds military value to an installation and/or improves the military-friendly environment of the state. Examples include but are not limited to: the establishment of defense related community support organizations, studies, and educational projects which enhance schools that serve military children.

 

Funding Incubator Projects: The purpose of funding is to provide support for projects the FDSTF believes support the mission of the Task Force, and is not intended to be the primary funding source for long-term projects. The FDSTF may fund an incubator project it deems to have merit for a period of one year, not to exceed two years. In applying for funding grantees of long-term projects will be required to provide a strategic funding plan.

 

Process


A.      Applicants for FDSTF project consideration must:

 

1. Submit a FDSTF Project Application (Attachment A), a Budget and Financial Report

    Form (Attachment B), Plan of Action Form (Attachment C), and the Installation

    Certification (Attachment G) required for projects directly associated with a military

    installation or facility to Marcy Muldrow Sanders, Grants Manager, and copy (CC) the

   Task Force Deputy Executive Director, electronically no later than 4:00 PM EDT on August 30, 2018.


B.       When scheduled, the applicant must present the project proposal to the full FDSTF.

C.       Approval requires a majority vote of eligible FDSTF members.

 

Previous Grant Recipients


A. Previous grant recipients are eligible to apply for FY 2019 – 2020 grants.

B. Previous Task Force grant recipients are not eligible to apply for FY 2019 – 2020 grants unless

they have expended at least 50% of their funds from any previous fiscal year’s grant award prior

to June 30, 2019.


Ineligible use of funds


All expenditures must be in accordance with the State of Florida requirements, rules and regulations.

Travel and other administrative expenses not specifically identified in the Budget (Attachment B) and Planof Action (Attachment C) will not be authorized for reimbursement. Additionally travel must comply withsection 112.061, F.S. to be reimbursed. The following expenses will not be reimbursed:

 

A. Staff salaries.

B. Purchase of food, alcohol, equipment, furniture, or fixtures.

C. Receptions, gifts, and membership dues.

D. Lobbying any branch of state government.

E. Administration of the project in excess of 10% of the award.

F. Project operating costs incurred before the applicant and Enterprise Florida, Inc. execute the

    grant agreement.

G. Business entertainment expenses, including meals or activity fees.

H. Task Force members may not receive direct financial benefit from any grant funds, e.g. travel,

     lodging, or conference cost reimbursements.

 

Contracting


A. Enterprise Florida will be the contracting authority in support of the FDSTF.

B. The contract manager will be Marcy Muldrow Sanders, Grants Manager.

C. Payments will be made on a reimbursement basis, in accordance with the contracted

     performance and reporting timeline.

D. Contracts will commence at the beginning of the state fiscal year – July 1st – or as soon thereafter

      as possible.


Reporting Requirements


A. Reports will be required quarterly determined by the length of the contract in accordance with the

     Enterprise Florida reports schedule. Negative reports are required.

 

 

Guidance to Applicants


A. For installation specific projects, applicants will need to get a letter from an appropriate installation official in support of the project and as Attachment G. 

     An example has been included for your convenience. 

B. Applicants must submit a quote to be used in a possible press release announcing the grant award.


D. This is a Request for Proposals (RFP) for FY 2019 – 2020 grants cycle. Applicants will be notified at least two weeks prior to the date they may appear before the

     to make in-person grant application presentations.          

    

E. Presentations will include the proposal, clear support of the criteria listed above, details of the project, funding requested, expected return on investment and clearly 

     defined, measurable outcomes in support of the Task Force mission.

F. Presentations are limited to a maximum of 15 minutes, approximately five (5) slides.

G. Upon conclusion of the presentations, the FDSTF members may render decisions concerning approval and grant amount. Approval requires a majority vote of eligible 

     FDSTF members.

H. Funding for FY 2019 – 2020 Task Force grants will be contingent on the state of Florida budget.


I. If you have applied for either a Defense Infrastructure Grant (DIG) or Defense Reinvestment Grant (DRG), then you must indicate that on your application and clearly         differentiate it from the Task Force grant application.

 

 

Florida Defense Support Task Force FY 2019 – 2020 Request for Proposals Timeline


 

 

August 3, 2018

 

Release of FY 2019 – 2020 Grant Funding Application.

 

August 31, 2018             

 

Deadline for Task Force grants application submissions.

 

August 31 – September 7, 2018       

 

Staff reviews all applications for eligibility.

September 14, 2018         

Staff provides TF Members all applications for review.

September 14 – 20, 2018

Task Force members review applications.

 

May 16, 2019 (Tentative)

 

Oral presentations in Tallahassee. TF votes

on final recipients and amounts for FY 2019 – 2020 grants.

                                                                                                                                                                                                               

This application may be used for FY 2019 - 2020 for out-of-cycle grant applications for the FDSTF consideration of emergent and emergency projects, provided funding 

available. You must contact staff prior to submitting an out-of-cycle grant application to determine if your application meets the FDSTF criteria, and to determine whether

funding is available.

 

Points of Contact

 

Marcy Muldrow Sanders, Grants Manager, Florida Defense Support Task Force,

Telephone (850) 878-4566   Email: msanders@enterpriseflorida.com

 

Terry McCaffrey, Executive Director, Florida Defense Support Task Force,

Telephone (850) 878-4578 Email: tmccaffrey@enterpriseflorida.com

 

Florida Defense Support Task Force Web Site: http://www.enterpriseflorida.com/fdstf/

 

 

Attachments :


Please click on any of the three hyperlinked documents listed below and you will be taken directly to the PDF; once filled out you may upload it by clicking on the choose file option on page three and selecting the correct name of the document you have completed. 


FDSTF Project Application (Page 2)

Budget and Financial Reporting form

Plan of Action form

Installation Certification (if this project is not directly associated with a Military Installation you will not be required to upload this document)

 

 

 







 

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Attachment A: FDSTF Project Application
Contact Information








Organization President Executive Director/CEO





Grant Manager (Contact, if different)





Project Information

 

Estimated length of project


Florida Defense Support Task Force grant projects are expected to support the mission of the Task Force as described under F.S. 288.987.  

Does your project meet the criteria listed below?  (Check all that apply):



Checklist of Project Documents to upload:
Please click on the hyperlink document listed below and you will be taken directly to the PDF; once filled out you may upload it by clicking on the choose file option and uploading the document you have completed. 

 

Other Required Documentation
Budget and Financial Reporting form (Attachment B) Plan of Action form (Attachment C)

$


Amounts of other leveraged/matching funding/contributions:








 

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Please upload the following list of Reporting Documents via Microsoft Excel & Word


Please click on the on any of the documents listed below and you will be taken directly to the PDF; once filled out you may upload it by clicking on the choose file option and selecting the correct name of the document you completed. 

  1. Prior Performance
  2. Budget and Financial Form
  3. Plan of Action
  4. Installation Certification (if this project is not directly associated with a Military Installation you will not be required to upload this document)

 See examples below.

Prior Performance

Prior Performance 

Budget and Financial Report Form
Budget and Financial Form
Plan of Action Form
Plan of Action Form
Installation Certification
Installation Certification
Checklist of Reporting Documents to upload:
  1. Prior Performance
  2. Budget and Financial Reporting form
  3. Plan of Action form 
  4. Installation Certification (if this project is not directly associated with a Military Installation you will not be required to upload this document)





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SIGNATURE
Industry Partner Signature/Disclaimer:

We, the undersigned, hereby certify that we have read and understand the Grant Policy and Procedures, and that all information included with our application is true and correct. We agree to abide by all legal, financial and reporting requirements as a condition of receiving grant funds from the Foundation.