Afterschool and Saturday Parent Handbook

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Welcome to the Afterschool & Saturday Program at the Institute of Music for Children! For those of you who are returning students, we’re thrilled to see you again and to those of you who are new, we look forward to getting to know you over the school year. Over the last few months we have been planning for a creative and fun-filled program and can’t wait to get started!

 

ABOUT THE INSTITUTE OF MUSIC

The mission of Institute of Music for Children is to engage children and youth in artistic expression and the creative process.  We are a non-profit organization which fundraises 75% of our budget to ensure Arts Education is accessible to all children. Guided by its vision of H.A.R.M.O.N.Y. – Helping Achieve Responsible, Motivated, Optimistic, Neighborhood Youth – the Institute is building a community of high-achieving citizens who are arts lovers and arts makers through professional instruction, mentorship, and family engagement.

 

AFTERSCHOOL AND SATURDAY PROGRAM

The goal of the Institute of Music is to provide a safe and nurturing environment in which your child can explore their artistic abilities through a variety of arts classes including instrumental music, creative drama, dance, culinary and visual arts. Children as young as 5 years old can begin taking classes with us and experience the excitement, synergy and joy that comes from participating in the arts. Many of our students continue with us from year to year and have joined our Afterschool Program and have literally grown up at the Institute, exploring a variety of instruments and art forms and being nurtured by what most refer to as his/her "second family".

 

Institute Classes Provide…

 

TOP QUALITY INSTRUCTION: Our Master Teaching Artists are professional artists and educators who work at the best institutions in New Jersey and New York (NJPAC, Young Audiences, Harlem School of the Arts, Arts Horizons). Our teachers create supportive, non-competitive and productive learning environments for their students.

 

PERFORMANCE OPPORTUNITIES: We have Showcases at the end of the 24-Week Program in May.  This gives every child an opportunity to share what they have learned throughout the program when they perform on our stage for family and friends. It is incredible what the students are able to achieve in the time they have with us.

 

In this Parent Packet you will find the following:

      ·      Program Details

·      Membership

·      Tuition & Withdrawal Policy

·      Payment Plan Policy

·      Behavior/Discipline Agreement

·      Health Information Policy

·      Our Staff

·      Contact Information



Please read ALL material carefully and check where required.

 

 

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PROGRAM DETAILS

 


DAYS OF CLASSES IN ELIZABETH 

Tuesday, Wednesday, Friday (Teen Night), Saturday



Students come on day of their enrolled class(es).


It is required that each child MUST be signed in and signed out of the Afterschool and Saturday Institute each day.  If someone other than the child’s custodial parent(s) or legal guardian(s) will be picking up the child from the Afterschool Institute OR if the child is to walk home, prior written authorization must be given.  The custodial parent(s) or legal guardian(s) are the only persons who can authorize the site to release the child to another individual.

 

It is a family’s responsibility to call the program if the child will be absent. Please note that If your child has excessive absences from the program, that may affect their ability to participate in the program and/or the Sharing Showcases.

 

  1. Students should arrive at least 5 minutes prior to the start time of class. Please make sure hands are washed, dried and cleaned before you play any instrument.
  2. If an absence is necessary due to illness or emergencies, parents should call the office (908-469-1211) as soon as possible. Missed classes/private lessons will NOT be rescheduled.
  3. A make-up class will ONLY be scheduled if the teacher is not able to attend a regularly scheduled class or due to inclement weather
  4. Tuition may ONLY be refunded for a serious illness for which the child’s physician provides notice to The Institute of Music for Children.

 Personal Property

The Institute is not responsible for any lost, stolen, or damaged property. I will ensure that my child not bring toys, games, radios, cell phones, iPads, or any other items not related to the program.


Drop off/ Sign In /Sign Out

Tuesday/Wednesday/ Friday – Is located in the Fellowship Hall kitchen


Saturday - Is held in the Narthex, which is the main entrance of the church facing North Avenue. Students will be led downstairs to Fellowship Hall and take a seat at their class table. Students whose class day have ended will be in the Narthex waiting for their parent/guardian to pick them up

 

Parents may park in the North Avenue parking lot. Please drive with care, students and Youth Leaders are walking throughout the campus to get to their classes. Parents will sign-in their child(ren) and a Youth Leader or Staff person will make sure the student has the required materials/instruments/etc. to start their class(es).  Parents are welcome to Fellowship Hall to wait for their child(ren). We cannot watch over children who are not in classes. Parents must be responsible for their care during this time.

 

There will be a staff person there at all times to make sure each student is signed out by a parent/guardian. Students 12 years and older may sign in and out without a parent/guardian with permission.


 

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RATES AFTERSCHOOL PROGRAM 2018-2019



24 – Week Session Rates 

Member

Standard

$225 - 1 group class

$405 -1 group class

$350 - 2 group classes

$625 - 2 group classes

$475 – 3 Group Class

$845 – 3 group Classes

$600 - 4 or more "All You Can Eat"

$ 1050 - 4 or more "All You Can Eat"

$775 - ½ hour private

$840 - Adult ½ hr Priv.

$890 – 1 group & ½ hr private

$975 group & ½ hr private

 

12 – Week Session Rates

Member

Standard

$150 - 1 group class

$270 - 1 group class

$235- 2 group classes

$420 - 2 group classes

$320 – 3 Group Classes

$570 - 3 Group Classes

$405 - 4 or More Classes

$720 $ or More Classes

*$540- ½ hr private (Spring only)

*$570 -Adult ½ hr priv. (Spring only)

$375 - 1 group & ½ hr. private

$675 - 1 group & ½ hr. private (Spring only)

 

                 *12 - Week Private Lessons are typically not available in the fall semester.  


             

              

ADDITIONAL FEES & DISCOUNTS :

Young Chefs Fee  - $100 for 24-Weeks; $50.00 for 12-Weeks

Portable Keyboard: $50.00

Piano Materials Fee - $15.00

Sibling Discount - 10% for each additional sibling

Late Payment fee = $25 per installment



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MEMBERSHIP  PROGRAM 


 MEMBERSHIP - OUTLINE OF TERMS & CONDITIONS


Members are required to pay an annual fee and commit to volunteering and meeting fundraising goals.


      MEMBERSHIP FEE (ANNUAL): 

$50 Per Family for 24-Week membership. Valid October 2018– May 2019.

$30 per Family for 12-Week membership. Valid October 2018 – January 2019 (Fall) / February 2019 – May 2019 (Spring)


       MEMBERSHIP CLASS RATES:


24 – Week Session Rates 

12 – Week Session Rates

$225 - 1 group class

$150 - 1 group class

$350 - 2 group classes

$235- 2 group classes

$475 – 3 Group Class

$320 – 3 Group Classes

$600 - 4 or more "All You Can Eat"

$ 405 - 4 or more "All You Can Eat"

$775 - ½ hour private

*$540- ½ hr private 

$840 - Adult ½ hr Priv.

*$570 -Adult ½ hr priv. 

$890 – 1 group & ½ hr private

$375 group & ½ hr private



MEMBERSHIP BENEFITS:

  Enjoy the Institute’s low-cost tuition during the current school year 

Access to financial assistance and payment plans.


MEMBERSHIP RESPONSIBILITIES:

 

Mandatory Parent Orientation Will attend on one of the following dates: 


Fall Semester: 

Wed., October 31st, 5:45pm 

Fri., November 2nd, 5:15pm 

Sat. November 3rd, 11:45am


Spring Semester ONLY

Wed., Feb. 20th 5:45pm 

Fri., Feb. 22nd ,5:15pm 

Sat. Feb., 23rd, 11:45 

 

Raise a total of $50 per student annually through participation in one or more of the Institute’s annual fundraisers:

Ashley Farms Cheesecake & Cookie Dough Fundraiser (November)

“Hearts 4 the Arts” Pancake Breakfast – February 16th, 2019

Krispy Kreme (February/March)

The Spring Fling (5K & Flea Market) – June 8th, 2019 - MANDATORY

Parent Committee Event - TBA


MEMBERSHIP VOLUNTEER RESPONSIBILITIES:

12-Week Member – 1 hour per enrolled child

24-Week Member – 2 hours per enrolled child 


Volunteer Activities can include:

o Set up/Clean-up for special events – including fundraisers

o Assist with promotion of Institute program - flyer distribution, attend community events, etc.

o Making presentation to your children's PTA, your church, club, or other community organization you are involved with.

o Participating in  Parent Committee Event - TBA


 

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TUITION & WITHDRAWAL POLICY


Tuition may be paid in advance or on an approved payment plan schedule. All tuition and fees must be paid by specified due dates. Failure to pay tuition fees on time will result in the student being unable to attend class and/or the Sharing Showcase in May until the account is up to date, as well as a late fee.

 

DISCOUNT POLICY:

10% discount will be applied for additional siblings enrolling in the same immediate family.  ONE parent/guardian will be responsible for payments.

 

Withdrawal Policy for 24-Week Fall/Spring (Oct.-May) Families:

1.   Withdrawal BEFORE 5th consecutive week: Family is responsible for weekly class fee up to the day of withdrawal plus $75 non-refundable administrative fee. Any balance after fees will be reimbursed.

2.   Withdraw AFTER 5th consecutive week: NO REIMBURSEMENT. Family is responsible to pay for the cost of the program in FULL.

3.   No refunds will be given for dismissal either due to inappropriate behavior or excessive absences.

 

Withdrawal Policy for 12-Week Fall or Spring (Oct.-Jan. or Feb - May) Families:

1.   Withdrawal BEFORE 3rd consecutive week: Family is responsible to weekly class fee up to the day of withdrawal plus $75 non-refundable administrative fee. Any balance after fees will be reimbursed.

2.   Withdraw AFTER 3rd consecutive week: NO REIMBURSEMENT. Family is responsible to pay for the cost of the program in FULL.

3.   No refunds will be given for dismissal either due to inappropriate behavior or excessive absences.

 

PAYMENT PLAN POLICY

 

Tuition Rate

24-Weeks

12-Weeks

Standard

3 Monthly Payments

2 Monthly Payments

Member

6 Monthly Payments

3 Monthly Payments

 

 

Your payments will be due on specific payment dates. 

standard 24 week

standard 12 week

1st installment  at registration

1st installment  at registration

2nd installment November 9th

2nd installment November 9th

3rd installment December 7th

 

 

Members 24 week

Member 12 week

1st installment at registration

1st installment at registration

2nd installment November 9th

2nd installment March 9th

3rd installment December 7th

3rd installment April 6th

4th installment January 4th

 

5th installment February 9th

 

6th installment march 9th

 

 

 

 

RATES AFTERSCHOOL PROGRAM 2018-2019

 

24 – Week Session Rates 

Member

Standard

$225 - 1 group class

$405 -1 group class

$350 - 2 group classes

$625 - 2 group classes

$475 – 3 Group Class

$845 – 3 group Classes

$600 - 4 or more "All You Can Eat"

$ 1050 - 4 or more "All You Can Eat"

$775 - ½ hour private

$840 - Adult ½ hr Priv.

$890 – 1 group & ½ hr private

$975 group & ½ hr private

 

12 – Week Session Rates

Member

Standard

$150 - 1 group class

$270 - 1 group class

$235- 2 group classes

$420 - 2 group classes

$320 – 3 Group Classes

$570 - 3 Group Classes

$405 - 4 or More Classes

$720 $ or More Classes

*$540- ½ hr private (Spring only)

*$570 -Adult ½ hr priv. (Spring only)

$375 - 1 group & ½ hr. private

$675 - 1 group & ½ hr. private (Spring only)

 

                 *12 - Week Private Lessons are typically not available in the fall semester.  

 


ADDITIONAL FEES & DISCOUNTS:

Young Chefs Fee - $100 for 24-Weeks; $50.00 for 12-Weeks

Portable Keyboard: $50.00

Piano Materials Fee - $15.00

Sibling Discount - 10% for each additional sibling

Late Payment fee = $25 per installment

 

Tuition payments can be paid in full or can be split into installments (Dates vary depending on if you are a 12 or 24-week or Member or Standard family). If not paying in full, we require payment security with a valid credit or debit card.  If we do not receive payment within 10 days of the payment due date your card will be charged a $25 late fee.

 

First payment is due at registration. Remaining installments are due in the 1st week of November – March. If you enroll after an installment date, you must pay the first installment along with any missed payment installments.

 


 

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BEHAVIOR/DISCIPLINE POLICY

 

 

OVERVIEW: We aim to create an environment where children are encouraged to be their individual and unique selves. We employ teen role-models who provide classroom support, guidance and reinforcement of these values in our community. As a result the Institute is an accepting, caring, emotionally supportive and positive environment for children.

 

GOAL: We work on building self-esteem and self-discipline in our students and expect that children give and receive respect and encouragement from everyone at the Institute. We aspire that all adults involved with our students (parents, staff, teachers) empower children to feel comfortable and confident when dealing with conflict; help them to take responsibility for their own behavior; and provide positive role modeling to help maintain a safe environment.

EXPECTATIONS:

·      Students are expected to be respectful with fellow students and all staff members.

·   Students are expected to follow instructions given by their supervisors (administrative staff, instructors and Youth Leaders) at all times.

·      Students are expected to be cooperative and participate positively in ALL class activities.

·      Students are not allowed to roam the property without supervision.

·    Children who do not follow directions (particularly with regards to leaving classroom without permission) may be dismissed from class (no refunds).

·      Children that are aggressive (words or action) to staff or other students may be dismissed from camp.

·      Stealing, bullying, physically fighting or fighting back can be cause for dismissal.

·      Cell phones are not to be used at any time by students unless given permission. Cell phones and IPads will be confiscated if used at inappropriate times (IMC is not responsible for lost or stolen property)

·      Toys and candy are not recommended to be brought to camp. Gum is NOT allowed.

PHILOSOPHYConflict is Normal

Conflict is a normal part of children’s lives. Having different needs or wants, or wanting the same thing when only one is available, can easily lead children into conflict with one another. “She won’t let me play,” “He took my …”, “Tom’s being mean!” are complaints that parents, caregivers and school staff often hear when children get into conflict and are unable to resolve it. Common ways that children respond to conflict include arguing and physical aggression, as well as more passive responses such as backing off and avoiding one another.

 

When conflict is poorly managed it can have a negative impact on children’s relationships, on their self-esteem and on their learning. However, teaching children the skills for resolving conflict can help significantly. By learning to manage conflict effectively, children’s skills for getting along with others can be improved. Children are much happier, have better friendships and are better learners at school when they know how to manage conflict well.

 

OK CONFLICT: EMPOWERING CHILDREN TO SOLVE THEIR OWN PROBLEMS

I GOT THIS: Letting students know that “Conflict is OK” and giving them tools so they can begin to solve most of the conflicts they will have during camp and beyond.

I NEED A HAND: Helping students identify when and who to go to when they cannot solve a conflict on their own. 

HELP NOW: Giving students clarity about when help is urgently needed and making sure they get that help.

 

HOW PARENTS CAN HELP: Review our OK Conflict model with your child(ren). (Will be distributed at Orientation Meeting and by the Sign In desk) As parents we are often very protective and want to swoop in and solve the problem to keep our child safe and happy. But studies show that children who feel capable of solving their own problems feel more confident and overall happier. If your child is having a challenge with their peers, encourage them to self-solve by following the “I GOT THIS” options. Explore possible solutions with them and help them identify some of their own behaviors that might be feeding the conflict.

 

If the problem persists, encourage them to follow the I NEED A HAND model and have them talk about their feelings with someone on staff.

 

We ask that parents only get involved if a problem persists without improvement or, of course, if a parent feels their child’s situation is urgent. 

 

Overall, we want to remind everyone that conflict is normal and a part of the growing up process.

 

CONSEQUENCES: Students are reminded that they are responsible for their own actions and that breaking rules has consequences. Normal measures include an oral reprimand and reminder of expected behavior, loss of play time, assigned seating, a time out, writing a letter of apology, and loss of a privilege. Repeated inappropriate behavior will first be addressed with parent and if continued may result in dismissal from class. Extreme inappropriate behavior may result in immediate dismissal from Program.

 

PLEASE NOTE: We have approximately 50 to 150 students attending our classes during any given day.  It is a continually busy and fast-paced environment.  Children will participate in both small and large group activities. Please keep your child’s temperament and personality in mind when finalizing their class registration. If your child has trouble engaging with other children, needs a more individualized atmosphere or struggles with change (as ours is a fluctuating environment), they might be better served by a smaller program with fewer components.

 

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HEALTH INFORMATION POLICY

 

Illness Policy

If a participant becomes ill, a parent or authorized person will be called to pick up the child.

 

Health rules are designed to protect the well-being of all children.  It would be greatly appreciated if you would keep your child at home if experiencing:

A fever

A cold with heavy nasal discharge

A persistent cough

Symptoms such as: sore throat or vomiting

A contagious disease

 

*The Institute does not have a nurse on staff and can only provide basic medical attention. Band-Aids, ice packs, etc.

 

In case your child becomes sick or injured at the Institute we will:

 

1.         Call lead contact on the home and cell phone. If no answer will call secondary contact.

2.         If neither guardian is reached, we will call the emergency contact.

3.         Once a family member or emergency person is contacted then the child can be picked up at our office building and can leave class early.

 

In case of a medical emergency, we will follow these guidelines for care:

·      The Institute will call the parent to notify them of the emergency.

·      The Institute will call an ambulance (if required) and transport the student to a local medical facility (Trinitas Hospital). The Institute will continue to telephone the parent or emergency contact person to keep them updated on the situation.


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OUR STAFF


 

ADMINISTRATION: The Institute is led by three full-time and two part-time staff members. Institute administrators are on staff every day of the Afterschool & Saturday Program.

 

OUR INSTRUCTORS: Many of our Instructors have worked at the Institute for many years and fully embrace our commitment to creating H.A.R.M.O.N.Y.(Helping Achieve Responsible Motivated Optimistic Neighborhood Youth).  While some of our instructors are school teachers during the school year, more often our instructors are artists whose careers involve creating and presenting art and teaching is a part-time job. Your children benefit from instructors who have a great passion for what they do and have a unique way of sharing that with their students. At the same time, it is important to recognized that they are not full-time educators and are not always traditional in their methodology. This is an ARTS PROGRAM and children are learning different art forms. This is not school and does not function as a school.

Every instructor on staff is vetted and must complete a background check with the State of NJ. Our instructors are also oriented with our Student Safety Policy and must sign compliance with this policy before teaching for us. Our instructors are fun, dedicated and incredibly skilled and include musicians, poets, singers and dancers some who have toured internationally, been nominated for Grammys and have performed with greats like Miles Davis, Stevie Wonder and more.

OUR YOUTH LEADERS: In the spirit of building a holistic environment, the Youth Leadership Institute recruits, trains and hires young people Ages 16-22 to serve as classroom assistants and role-models to our students throughout the school year, but particularly during the summer. Over 75% of our Youth Leaders were or are currently students at the Institute and have a deep relationship with the Institute’s staff and its philosophy.

We have heard time and time again about how impressive our Youth Leaders are and we work to prepare them for excellence on the job and beyond. For some of our YL’s this is their first job and they are still learning about communication, problem solving and following through.

Our students often look to our Youth Leaders as surrogate older siblings or friends and our Youth Leaders strive to make every student feel cared about and important. We believe our Youth Leaders play a vital role in creating a healthy, safe and fun camp experience for all.

CONTACT INFORMATION


780 Salem Avenue, Elizabeth, NJ 07208

908-469-1211 / Fax: 908-353-5614

Tax ID: 020-687-805

Office Hours of Operation: Tuesdays – Fridays – 10:30 – 7:00 pm; Saturdays 10am – 2:30pm


Contacts:


Grants Director: Jennifer North

jnorth@instituteofmusic.org

908-469-1211 ext.304


Executive Assistant: Kristin Schwartz

kschwartz@instituteofmusic.org

908-469-1211 ext. 301


Assistant Director: Ena Gomez

egomez@instituteofmusic.org

908-469-1211 ext. 309

 

Client Manager: Giovanna Sarmiento

gsarmiento@instituteofmusic.org

908-469-1211 ext. 308

 

Program Associate: Vanessa Ferrera

vferrera@instituteofmusic.org

908-469-1211 ext.  310

  

Youth Leader Supervisor: Christopher Torres

ctorres@instituteofmusic.org

908-469-1211 ext. 311