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2019 Conference for Community Arts Education
Call for Session Proposals

Submission Deadline: May 3, 2019
Thank you for your interest in presenting at the 2019 Conference for Community Arts Education! Our Conference is shaped by the remarkable voices, cultures, perspectives, and backgrounds of the community arts field. Every year, we are humbled by the contributions of practitioners that are working on-the-ground, transforming communities through the arts.

To ensure your session is considered, please read the below information and instructions carefully.

The Conference for Community Arts Education program will include a wide range of events: full-day pre-conference training institutes, roundtables, workshops, working meetings, networking events, site visits, plenary sessions, consultations, panel presentations, and more. We encourage Guild members and practitioners in the field to propose sessions on topics of import to the field, sharing expertise and informed perspectives. Priority is given to sessions which include representatives from more than one organization, working together to advance understanding and break new ground for the field.

Key steps in the submission process
  1. Review the Guild's website as well as our mission, vision, and values. Our values—Leadership, Equity, Creativity, and Community—guide all decisions related to Conference programming and thus will be important to understand before submitting your proposal.
  2. Look over the sessions that were programmed at the 2018 Conference. This is a helpful guide for the types of content that we aim to produce.
  3. Review the notes from our four Conference planning meetings in Austin, San Antonio, Dallas, and Houston. The notes capture many of the issues facing local practitioners.
  4. Review our informational webinar that includes further details on crafting a strong proposal.
  5. Read all of the below information and submit your proposal!
Important dates
  • Session submission portal opens: February 27
  • Webinar on constructing an effective session proposal: March 28
  • Session proposal deadline: May 3
  • Notification of session status: June 28
Things you will need to complete your session submission:
  • Session chair—This will be the main contact for your session and the person ultimately responsible for organizing the program.
  • Any additional session presenters—You will need contact information, bio, and headshot for all of the potential presenters.
  • Short session description/information—You will need a description of the session, learning objectives, and participant outcomes. There is also am option to elaborate on your submission via video if you do not have all the written language solidified.
  • Supporting materials—Any support materials that will help the Guild evaluate your session.
Characteristics of a strong proposal

We are looking for sessions that:
  • share information and ideas that can move the field forward
  • are of significant interest to a national audience
  • are rooted in values of social justice and racial equity
  • feature content experts who are also effective presenters—we also are interested in hearing from experts from beyond the field of arts education, e.g., researchers, policy makers, etc. (note that the maximum number of presenters/panelists is three)
  • are relevant to a multidisciplinary audience chiefly comprised of senior staff (e.g., executive directors, arts education division directors, program directors) of nonprofit arts education providers; trustees, funders, policy makers, and teaching artists comprise an important secondary audience
  • feature clearly defined and achievable learning objectives
  • feature formats that align with adult learning styles and maximize audience participation
  • incorporate, where possible, art making or creative expression
Because we value multiple perspectives, the Guild seeks to engage presenters who represent divergent perspectives, a diversity of backgrounds, artistic disciplines, geographic locations, etc. We encourage you to collaborate with others, including arts education leaders, students, as well as non-arts partners in adjacent sectors.

Conference Proposals Demystified

To learn more about crafting a strong session proposal, join us for an informational webinar on March 28, 1:00pm - 2:00pm ET. Register here!

Begin your session proposal form by clicking Next Page below!

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2019 Conference for Community Arts Education
Call for Session Proposals

Submission Deadline: May 3, 2019
Primary Contact Information

Session Information

Support Materials

Please upload any support materials related to the content you are presenting that the selection committee might find helpful when reviewing your proposal, e.g., articles or reports (maximum of three). Keep in mind that reviewers may be reading more than 100 proposals; be judicious regarding the length of these materials.

In accordance with applicable copyright law, the National Guild posts electronic versions of conference handouts and slide presentations—on its website and via our mobile app—for use by members and conference delegates (presenters are welcome to include their contact information on their handouts and slide presentations). Please indicate whether you give permission for the Guild to post your handouts and presentation(s) on its website and mobile app. If your session is accepted, you must submit your session materials (PowerPoint presentations, handouts, videos, etc.) by September 31, 2019.

Program Tracks

The Conference for Community Arts Education program is multifaceted, reflecting the rich and diverse issues facing our organizations and communities. With that in mind, we organize sessions by Program Tracks to help delegates navigate the convening. We create the Program Tracks based on the final sessions that are accepted, representing the most timely and pressing themes in community arts education. Below, we've indicated past Program Tracks that have been featured at the Conference. This is not a final list, but it is representative of the breadth of topics covered.

Alignment with Guild values

The National Guild's core values—Leadership, Equity, Creativity, and Community—are considered during every phase of the Conference planning process. You can read more about our values here.

National Guild Member Networks

The National Guild works with our member Networks—composed of arts education leaders from around the country—to help shape the Conference for Community Arts Education. You can learn more about our nine Networks and their ongoing work here.

Session Chair
Responsibilities of a session chair:
As a proposer of an accepted session, you will become the session chair. The chair's primary responsibility is to solicit high quality materials (i.e. slideshows, handouts, videos) for the session and manage communications with other presenters (if applicable).

Contact Information

National Guild Presenter Policy
By submitting this application, you agree that if your session is selected, you will:

1) Serve as the session chair in the case that you have multiple presenters.

2) Forward electronic copies of your handouts and presentation to the National Guild's office (conference@nationalguild.org) no later than October 14, 2019.

3) Notify all co-presenters/panelists associated with this session that they are required to register for the conference by the earlybird deadline, and inform them of any registration discounts they are eligible for, in order to have your session listed in the program book.

4) Inform all co-presenters/panelists that they must report to the assigned meeting room at least 30 minutes prior to the start of the session.

5) Arrange for one of the co-presenters/panelists to provide a laptop for your presentation. If using a MAC, he/she must bring an adapter to connect with A/V equipment.

6) Communicate all A/V and room set-up requests to the National Guild no later than September 30, 2019.