Conference Room Request Form
Meeting Facilitator (On-Site Staff Responsible for Event)
Have you used TBF space before?
Number of guests (If you are not certain at this time please provide an estimate)
Event Start Date (no more than 30 days from today) This should be your first preference. Please note that we cannot confirm this with you until 30 days prior. Space only available
Monday through Friday
Is this a single day event?
Event End Date
Please include an additional date that could work
Time of Event (Please include total time for setup and breakdown i.e. 12:30pm-4pm. We allow guests to book space from
9am-4:30pm Monday to Friday
Will you need Audio/Visual equipment? (please speak with us if you are using a Mac and need converter cords)
Easel (we don't provide easel paper)
Will this event be catered?
Please select a caterer from our list of those pre-approved for our space. Click
for more information about each one.
Au Bon Pain Catering
Bakers’ Best Catering
Basil Tree Catering
Benin City Catering
Blonde on the Run
Boston Catering & Events
Boston’s Best Bar
Davio’s To Go
Events by BH
Flour Bakery & Café
Fresh Food Generation
Haley House Bakery & Café
ICater at Pine Street Inn
Olio Culinary Collective
Premier Bar Service
Not sure at this time
Caterer arrival time
Additional notes or questions you have
I have read and understand the terms of the
Conference Room Policy for Use and Room Reservation Procedures
Please check here
Outside Group Responsibility Check-list (please keep these in mind when you use our space. Thank you!)
Please provide a list of any guests attending 2 business days prior to event to the email firstname.lastname@example.org
Please reconfigure room to its original state, and clean up supplies before leaving
Please note that your stated end time is when all guests must leave the space as we book many meetings back to back.
Please remember that the Boston Foundation does have a kitchen with a water bubbler and hot water dispenser that are free for guests to use. (Sometimes there are paper goods such as cups, plates, and napkins available to guests.) However, you must provide any other additional materials.
Please remember that the conference space is also part of our office space, so noise and activity levels should be controlled.
Please bring tablecloths to cover our tables if you plan to serve food.
I agree that the previously mentioned organization, or affiliations, will not charge attendees of the above mentioned event. (
The Boston Foundation does not allow groups to charge the attendees of their event
. An event held at the Foundation's space should be free of charge.)
Please check here