PROFESSIONAL DEVELOPMENT SVC/PRO TECH REIMBURSEMENT FORM

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This form covers professional development activities completed in 2020. Activities completed in 2019 cannot be reimbursed after the 12/31/2019 deadline.

(Activities completed in 2020 and paid for in 2019 can be reimbursed using this form).

NOTE: PER DIEM & CONTRACT EMPLOYEES ARE NOT ELIGIBLE FOR THIS SERVICE

For program details, eligibility, what activities can be reimbursed, and other details, please visit the professional development page on our website.

The standard processing time once all standard supporting documentation received is 30 Days.

Supporting Documents are necessary before continuing:

Proof of Payment/Cost: Please submit the detailed invoice/receipt from the organization listing the total amount you paid, the goods/services you paid for, your name, the organizations name, and the date paid.
Proof of Completion: This must show that whatever activity you have paid for has been completed entirely.

Examples: if you paid for 14 Continuing Education Units (CEU's) and submit only 2 completed CEU's we will not be able to reimburse you. Or if you paid for a conference where you will obtain CEU's, we can only reimburse you after proof is provided that you obtained the CEU's.

For Study Materials/activities that are not providing CEU's directly: there is no proof of completion needed, just proof you received the materials, and proof of payment/costs.

For Membership renewals: If we have previously reimbursed you for a membership and you are submitting for a renewal fee, you must provide proof that you earned CEU's with that organization, during the previous membership period.

Example: If we reimbursed you for a two-year membership from 1/1/2017-1/1/2019 and you are renewing it, you would need to provide proof that you obtained CEU's from the membership organization between 1/1/2017 and 1/1/2019 (the period we initially reimbursed you for).

If you have any questions please email members@healthcareerfund.org or call 425-255-0315. If you need help uploading documents, please visit our Help with Online Tools page.

You must have your supporting documentation ready for upload before continuing.

I have my supporting documentation ready to upload with my request

This form covers activities completed in 2020. Activities completed in 2019 cannot be reimbursed after the 12/31/2019 deadline.

(Activities completed in 2020 and paid for in 2019 can be reimbursed using this form.)

EMPLOYEE INFORMATION: For your name please give us the full first and last name your employer has on file (no nicknames).

First Name

Middle Initial

Last Name

Mailing Street

Mailing City

Mailing State

Mailing Zip/Postal

Preferred Phone Number

Mobile Phone

Work Phone

Home Phone

Primary Email

Email (please be sure you DO NOT share this email with another hospital worker such as a family/friend/co-worker/spouse/child - each person needs to have their own email and you can always use your work email if you don't have a personal email)

Employer

Department

Worksite Location/Campus (if not at a main hospital bldg. ex. SMC Capital Hill, VMC Kent Clinic, Lidgerwood KP, etc.)

Job Title

Bargaining Unit

Current FTE

Date of Hire (mm/dd/yyyy format)

Professional Development Activity Information

Date of Professional Development Purchase (mm/dd/yyyy format)

Description of purchase (this would be the title of any books/courses providing CE credits, the name of the certification you earned, the name of the conference you attended, or the name of the professional membership you are requesting be reimbursed)

Sponsoring school or organization (this would be the name of the organization that is on the receipt whom you paid for the activity described above)

Type of professional development activity

Other professional development activity

For Certification Exams/Fees - did you earn your certification

Start date of membership or certification

End date of membership or certification

Total dollar amount requested (no "$" needed, just enter in the numbers and any cents. Ex. "220.25")

No $ necessary

Lead Source

Record Type

Opportunity Name

Opportunity Stage

IMPORTANT NEXT STEPS!

You and your manager will receive a separate email with instructions on obtaining your manager's approval via electronic signature. When you and your manager complete that electronic verification the Training Fund will receive a copy automatically. The Training Fund must receive both yours and your manager's electronic signature, along with supporting documentation, in order to process your request.

Manager's First Name

Manager's Last Name

Manager's Title

Manager's Email

Manager's Phone Number

Contact Record Type

Required Supporting Documentation:

For CEUs/Courses/Conferences:
You must submit documents showing proof of payment and attendance/completion. Your proof of payment must include your name, the name of the sponsoring organization that was paid, the amount paid and the date paid. Your materials must also demonstrate that you not only paid for but actually took the course/CEUs or attended the conference. (Examples may include CEU certificates, sign-in sheets from events, etc.)

For Exams/Certifications:
You must submit documents showing proof of payment and completion of the exam/certification. Your proof of payment must include your name, the name of the sponsoring organization that was paid, the amount paid and the date paid. Your materials must demonstrate that you not only paid for, but actually completed the exam/certification. You may be reimbursed for your exam costs regardless of whether you pass or fail.

For Study/Review Materials:
You must submit documents showing proof of payment. Your proof of payment must include your name, what you purchased, the amount paid, and clearly illustrate what the purchase was for (if not obvious from title of materials.)

For Professional Memberships:
You must submit documents showing proof of payment. Your proof of payment must show that the membership is in your name, the name of the sponsoring organization that was paid, the amount paid and the date paid. *NOTE: If you’re requesting reimbursement for a professional membership that the Training Fund has paid for in a prior year, you must include proof of CE activity with that organization in order to have your membership paid again.

Supporting Documentation

On the Next Page you will review everything you are about to submit, and sign your request. We cannot start the process until we receive a signed request, and that is different from the manager signature requirements which are sent out separately.

Under penalty of perjury, I state that the information provided is correct. By signing this form, I approve the Training Fund to issue funding on my behalf.

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