are required to submit an online application for approval before incurring any
expenses. Once the application has been
received it will be reviewed and if approved that applicant will be notified of
the amount awarded. The awarded amount will be based off of IRS per diem
guidelines for the geographic region where the volunteer event/trip is taking
place. Once approval has been granted the applicant will be free to arrange
travel. Any travel expenses over the award amount will be incurred at the
applicant’s expense. Upon approval the applicant will be provided an award
letter with grant number; Travel Assistance Reimbursement Guidelines document
and an expense voucher. The following information will be needed to complete
Completed application form
Evidence of approval for volunteer trip with hosting
501(c)(3) charity organization
Reimbursement requests should be submitted
together after the event and by the 5th day of the month
following. The following should be adhered to when completing the
Should be submitted no later than 5 days after
the end of the month the event occurred.
Receipts should be accompanied by a signed
expense voucher which includes the name of the associate, names of any
additional travelers, date, name and location of the volunteer event and the grant
award number given when the application was approved.
Receipts should be originals and itemized.
Please refer to the Travel Assistance Reimbursement Guidelines document for additional
guidelines and documentation requirements.