Trade Show Booth Reservation

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Page 1

Exhibitors at the Living Product Expo Trade Show

Are you a company representative looking to purchase a standalone exhibitor package?

Join us for the in Nashville! A limited number of exhibit booths are available this year. For best placement and availability, submit your booth reservation application early. Complete this form to reserve your booth, as well as pay the deposit (a non-refundable $500 deposit per 10’x10’ booth is due upon signing).

Primary Contact Information

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Please provide the primary contact for communicating logistics and planning details for your company's trade show booth at Living Product Expo 2019.

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Booth Display: The Red List

We encourage you to think creatively about your display for the trade show, bearing in mind that attendees are seeking the most cutting edge information and contacts that aid them in achieving a Living Future. Display materials and collateral must be free of Red List ingredients, and paper must be FSC certified. Fabric posters are a great alternative.

The Red List represents the “worst in class” materials, chemicals, and elements known to pose serious risks to human health and the greater ecosystem. If you have any questions regarding the materials on the Red List (see here for the full list) and how it relates to your booth, please contact julia.chiado@living-future.org.

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Terms and Conditions

TRADE SHOW LOAD IN + LOAD OUT

Load In: Tuesday, October 8, 2019 (TBD, must be set by 3:30pm)

Load Out: Thursday, October 10, 2019 (TBD)

TRADE SHOW OPEN TIMES

Exhibit times TBD and will be confirmed via email as the Expo approaches.

The International Living Future Institute (Institute) requires full payment prior to booth setup, and all booths must be set by 3:30pm on Tuesday, October 8, 2019.*

*Failure to make full payment, set up, or break down outside these authorized times and dates may result in exhibitor penalty and/or suspension from Institute trade shows. The exhibitor is fully responsible for the installation, demonstration, erecting and dismantling of displays, and packing and shipment of booth materials.

PAYMENT DEADLINE + CANCELLATION

For those purchasing a Standalone Exhibitor Package (does not include sponsors with a booth benefit) a $500 non-refundable deposit is due immediately with this application for standalone booth packages. Payment of 100% of the total sum for sponsor packages or standalone booths is due by August 8, 2019. Exhibitors who apply to exhibit after August 8, 2019 or who come from the exhibitor wait-list require 100% payment upon completion of their application. If an invoice is required for payment, please email

Cancellations must be made in writing to expo@living-future.org prior to August 8, 2019. Without prior notice, your organization will be responsible for full payment regardless of attendance. The $500 deposit due with this application for standalone booth packages is not refundable.

THE BOOTH

*An Exhibitor Kit will be sent to you prior to the event, providing further logistics on your booth space. We should have that available in August 2019.

Displays must conform to the 10’ x 10’ size or the increments therein of the space reserved.

No display may protrude into the aisle or be in excess of 3 feet high between booths.

No display shall exceed 8' feet in height without permission from the Institute.

No booths may interfere with line-of-sight and direct visibility of an adjoining display.

The exhibitor is responsible for all furnishings and décor including carpet, floral, electrical, and internet hardwire needs (in-house WiFi provided) as well as for arranging shipping and drayage.

ADDITIONAL CONDITIONS

The Institute shall not be responsible for loss, damage or injury that may occur prior to, during or subsequent to the period covered in the exhibit contract. The exhibitor, on signing the contract, expressly releases the Institute from and agrees to indemnify the same against any and all claims for such loss, damage or injury, including vehicles. No alteration or variation of terms of this agreement shall be valid unless made in writing and signed by the Institute. If an exhibitor defaults on any of the terms or conditions of this agreement, the Institute has the right to immediately occupy the space of the defaulting exhibitor and use it as deemed appropriate. The exhibitor shall pay all sums due to the exhibition under this agreement and all costs and expenses of legal counsel employed by the Institute if such services are necessary. In the event of an emergency or Act of God, the Institute reserves the right to revoke the privileges stated above without liability except for the refund of the exhibitor’s payment up to that time, less the $500 non-refundable deposit.

This agreement covers rental of exhibit space. The organization or company, through the action of the company's representative, hereby reserves space as stated and agrees to all terms and conditions set forth in this contract.

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