2020 Greenway Fitness Request For Proposals 

Thank you for your interest in the Greenway Fitness Program! The Conservancy is dedicated to working with partners to provide free fitness classes, activate the park, and keep Boston fit.

The 2019 Greenway Fitness season hosted over 100 classes run by 23 different community partners. Exercise programs ranged in size and frequency, and reached over 3,500 attendees between June and September of 2019, from the North End to Chinatown, yoga to parkour. The Conservancy strives to offer the community a wide range of positive physical activities in our urban park. We look forward to another great season in 2020!

What's new for 2020: 

Based on partner feedback, the pre-season orientation session will include more information on marketing guidelines, how The Conservancy can help, and public park training. 

Lunchtime classes were a new addition in 2019 and an offering The Conservancy hopes to continue. This includes: Yoga, Meditation, Walking Groups, and other activities that are/can be modified to be low-impact.

The Conservancy has not and is not able to offer financial compensation to instructors. The classes are viewed as a valuable marketing and community engagement opportunity. Partners have donated their time to make this program possible and we look forward to hosting another year of the series.

2020 Fitness RFP Schedule: 

  • Tuesday, October 29, 2019: RFP posted on Greenway Conservancy website
  • Friday, November 8, 2019: Questions regarding the RFP due
  • Thursday, November 14, 2019: Q & A posted to website and emailed out
  • Monday, November 25, 2019: RFP Submissions and fee due by EOB
  • December 6, 2019 - December 30, 2019: Interviews and evaluations*
  • December 30, 2019 - January 17, 2019: Finalize schedule
  • Tuesday, January 21, 2019: Final notification to partners
  • Wednesday, April 8, 2019: Mandatory 2019 Greenway fitness orientation session
  • Tuesday, May 26, 2019: Full season classes starts!
  • Monday, July 6, 2019: Half season classes start
*If you are unable to conduct a phone or in-person interview during this time, please mention this in your application under “Class Description”.

This RFP process will help to define a schedule of classes for the public, create a clear schedule, distribute class locations, and protect the lawns from overuse.

Requirements

Fitness Programs will be chosen based on:
  • Demonstration of a proven track-record
  • Bringing diverse fitness offerings to The Greenway
  • Delivering a great product to park patrons
  • Providing a consistent schedule
Organizers will be expected to be communicative and consistent with rules and regulations including:
  • Collaborating with The Greenway to determine when classes will be cancelled or postponed
  • Alternating locations/rotating on lawns within permitted area
  • Informing The Greenway if any lawns or park infrastructure are damaged/need to be addressed
  • Acknowledging sponsor support for Greenway Fitness Program by placing out signage during classes
  • Submitting attendance information at the end of each session
  • Submitting payments on time
  • Providing Certificates of Insurance
  • Distributing and collecting class waivers
Prospective instructors are required to familiarize themselves with our Park Use Guidelines.

Sponsorship:


The Fitness Program typically receives support from a major contributing sponsor. This sponsor will be announced in 2020 before the season begins and receives recognition in print collateral and press releases. The Fitness Sponsor will cover the expense of lawn use fees and may be on-site for sampling/promotion events, but only with permission of The Conservancy and class organizer(s). If you or your organization is interested in becoming a Fitness Program Sponsor, please reach out to The Conservancy by emailing Soniya Tejwani at stejwani@rosekennedygreenway.org. 

Please note that additional class sponsors are permissible, but in the event of on-site sampling (e.g. giveaways, branded "street teams"), written permission from The Conservancy is required and additional fees will apply.

2020 Greenway Fitness Application Fee:


All applicants are required to pay a one-time application fee of $50.00.

Application:

















Locations:

The following locations are available for the 2019 Greenway Fitness season. Note that programs using lawn space are required to alternate classes between "Rotation A" and "Rotation B" spaces within their designated location. Options 4, 6, and 7 have a plaza (hard surface) space.
  • Option 1: Parcel 8 and 10/North End: Hanover Street & Cross Street, Boston, MA, 02109
  • Option 2: Parcel 15/The Wharf District: Atlantic Avenue & Milk Street, Boston, MA, 02109
  • Option 3: Parcel 16/The Wharf District: Atlantic Avenue & India Street, Boston, MA, 02110
  • Option 4: Parcel 17/The Wharf District: Atlantic Avenue & High Street, Boston, MA, 02110
  • Option 5: Parcel 19 and 21/Fort Point Channel: Atlantic Avenue & Oliver Street, Boston, MA, 02110
  • Option 6: Parcel 22/Dewey Square: Atlantic Avenue & Summer Street, Boston, MA, 02110
  • Option 7: Parcel 23/Chin Park: Surface Road & Beach Street, Boston, MA, 02111










*Please note that fitness provider is responsible for providing all equipment. Electrical power source availability is dependent on park location and time of  year-- Wireless speakers and headsets are encouraged. Class series (2+ classes) that require power will be invoiced a one-time usage fee of $30. 

Public Safety

Safety of the public is a top priority of The Greenway. We ask all programs to review our Park Use Guidelines.
  • Fitness programs must relocate if requested by the Conservancy, Public Safety Officials, or the Massachusetts Department of Transportation.
  • The Conservancy does not provide parking, either on The Greenway or elsewhere, for fitness programs or their employees. All such parking is at the fitness organization's sole cost and expense. All City and State parking laws and ordinances must be obeyed.
  • Security and rule enforcement is the responsibility of City of Boston Police Department and The Conservancy staff.
  • Waivers must be distributed and signed by all class participants.
  • Due to special events or park maintenance, it may not always be possible for the fitness programs to utilize their location. The Conservancy will provide as much advance notice to the class organizers as possible and support in finding another suitable location in the park, if available.
Trash and litter

Fitness instructors are responsible for picking up all materials generated from their program and remove from the site any generated litter within 10’ of their designated area after their session. The Conservancy also expects instructors to make reasonable efforts to assure cleanliness in the general area of their program, leaving the space as they found it. 

Class Count and Content Information
  • Each fitness organization must supply the Conservancy with the number of individuals that participated in their program. All 2019 partners must submit their participant counts to be considered for the 2020 fitness season.
  • All fitness organizations will supply content for the Conservancy to use for social media and marketing purposes.
Rain Policy
  • In the event that rain is in the forecast for the day of a fitness program, The Greenway staff and fitness organization will be in communication to make the determination of whether or not to continue the program.
  • Please note The Conservancy may decide to cancel a class if the lawns are too saturated to be safely used, even if it is no longer raining.
  • If a class is cancelled, The Conservancy will work with fitness organizers to determine if a rain date can be scheduled. Rain dates cannot be guaranteed.
  • If a class is cancelled, Conservancy staff will update the Greenway Conservancy public calendar to reflect these changes.
  • Organizers should communicate all cancellations through social media.


Contact Information















Payment Information