Nottingham University Hospitals Charity - Terms
and Conditions of Charitable Grants
1. Grant Amount
·
Grants are awarded at the amount stated in the
offer letter.
2. Use of Funds
·
By accepting the offer grantees confirm that
they are responsible for ensuring the following:
o
Grants are to be used only for the project
described in the application and for the agreed costs.
o
Any unused funds are not to be used for any
other purpose.
o
Any unused funds must be returned to the
Charity.
o
No additional funds will be provided if the
project exceeds the approved amount.
3. Accessing the Grant
·
Grants must be accessed within six months of the
offer letter.
·
If this does not happen, the Trustees reserve
the right to withdraw the funding.
·
If delays occur, the applicant must provide:
o
An explanation of the delay
o
Updated delivery timescales
o
A request for an extension, if required
·
If applicable, the Charity will request progress
reports. Failure to provide them can result in the grant being withdrawn.
4. Salary Costs
·
Grants may be used fully or partly for salary
costs associated with the project.
·
Staff funded by the grant remain employees of
the recipient organisation.
·
The grant covers:
o
Basic salary
o
National insurance
·
Pension contributions are included only if
requested in the application.
·
All other staff related costs (e.g., sick pay, maternity pay, cover,
redundancy) must be paid by the employer.
·
Any changes to salary arrangements must be
reported to the Charity as soon as they are known.
5. Equipment Costs
·
The recipient organisation is responsible for
all ongoing and operating costs of equipment after the grant ends.
·
Equipment purchased with Charity funds is owned,
operated, and maintained by the recipient organisation at its own expense.
·
Disposal or transfer of equipment purchased with
Charity funds requires approval from the Charity.
6. Reporting Requirements
·
If applicable, grantees must submit a completion
or impact report.
·
Independent verification for audit purposes may
be required for grants above £100,000.
·
Failure to provide timely and comprehensive
reports when requested may affect future applications or final payments.
·
Any change in lead contact must be reported to
NUHC immediately, along with the new contact’s details.
7. Acknowledging the Charity
·
It is the responsibility of the grantee to
ensure that the Charity is recognised for its funding contribution to the
project in all publicity, including digital media.
·
The Charity’s Fundraising or Communications
teams may contact the grantee to arrange recognition, such as:
o
Plaques
o
Marketing materials
o
Mentions in publications or posters
o
Branding guidelines will be provided.
·
If the Charity fund a post, where appropriate
the Charity logo must be added to the uniform.
·
Large capital projects
o
may be subject to additional terms and
conditions
o
must display a Charity banner for the duration
of the project.
8. Termination of Grant
·
The Charity reserves the right to terminate a
grant for breach of terms, misuse of funds, or non-compliance.
·
Written notice will be provided, and costs
incurred up to the termination date will be reimbursed.
9. Changes to Terms
·
The Charity reserves the right to amend these
terms and conditions. Any changes will be explained in writing.
10. Reclaiming Funds
·
The Charity reserves the right to withdraw or
reclaim the grant if the project is completed but not invoiced or charged
within two years of completion (or an alternative timeframe agreed in writing).
11. Compliance
·
Compliance with UK charity law, NHS governance,
anti-fraud, anti-bribery, safeguarding, and GDPR regulations is mandatory.
·
Conflicts of interest must be declared in
writing.
Applicant’s Declaration. By submitting this application I confirm that: