Research Grant Application: Requests over £5,000

Important Information for Applicants

This funding scheme supports larger‑scale research projects (over £5,000) that contribute to improving patient care, services, or the evidence base within Nottingham University Hospitals NHS Trust and the wider health and care system.

Funding from the Charity is intended to support activity that is additional to core NHS provision and established research funding routes, and which demonstrates clear patient or public benefit.

The Charity does not normally fund costs that should be met through:

core NHS budgets or routine service delivery
NIHR or other standard research funding programmes, where appropriate
commercial or industry sponsors
costs already incurred or contractually committed prior to grant approval

In addition, the Charity does not support:

ongoing or open‑ended revenue costs (including maintenance contracts, licences, subscriptions, service agreements, upgrades, or replacement consumables)
routine clinical consumables used as part of standard care
indirect costs or overheads normally covered by host organisations
Requests for publication or open‑access fees, and requests to attend conferences or to disseminate research arising from this project, will be considered at the discretion of the Trustees, where there is a clear charitable justification.
Requests to attend international conferences will not be considered.

Where equipment is requested, applicants must note that ownership will transfer to Nottingham University Hospitals NHS Trust, which will be responsible for all ongoing operating and maintenance costs.

Applicants are expected to have discussed their proposal with Nottingham University Hospitals Research & Innovation (R&I) before submitting an application.

If you are unsure whether your project or specific costs are eligible for support, you are encouraged to contact the Charity at nuhnt.charitygrants@nhs.net for advice before submitting an application.

Applicant Details

Title

First Name

Last Name

Job Title

Ward or Department

Which Clinical Care Group do you belong to?

Email

Telephone

Co Applicant Details

Title

First Name

Last Name

Job Title

Ward or Department

Clinical Care Group

Email

Telephone

Fund Details: Please tell us which fund you are requesting funding from?

Fund Name - if known

Requests for research funding must relate directly to the research specialty associated with the Research Fund you are applying to. We would advise that you speak to the Fund Advisor in the first instance before submitting this application

Please select the primary beneficiary of your project

Anticipated Project Start Date

Drop down calendar

Is this a Shared Governance project?

Please tell us which Shared Governance Council this relates to.

If applicable, please outline how the research aligns with the NUH inclusion agenda.

Details about your grant request

Please take time to consider your answers and provide all the information requested.

Project Title (Maximum of 20 words)

Please tell us the specialty or department the research relates to and the name of the Directorate you come under

Please do not use this section to tell us what you would like us to fund.

Research Project Summary (Clinical Context and Unmet Need)

Please provide a concise summary of the proposed research project. This should include the relevant clinical or service context, the unmet need or evidence gap the research seeks to address, and the overall aim of the study.

Describe why this research is needed now and how it fits within current clinical practice, policy, or the existing evidence base. This section should focus on the problem being addressed, not the outcomes.

If funding is requested for staffing, briefly outline the roles involved and how they contribute to delivering the research.

Please indicate whether this project, or a closely related proposal, has received previous funding, including the source and timing.

Tip for applicants: Assume the reader may not be familiar with the clinical area; explain the context clearly but concisely.

Patient Impact and Translation

Please describe the anticipated impact of this research on patients. Focus on the expected improvement arising from the research, such as changes to patient outcomes, experience, access to care, service delivery, or decision‑making within the NHS.

Recognising that research impact is often not immediate, explain how the findings are expected to be used or translated (for example, into clinical practice, service improvement, policy, or further research), and who is likely to benefit.

Please include an indicative timescale over which patient or public benefits are expected to be realised.

Tip for applicants: Focus on the difference this research could ultimately make for patients, rather than restating the research problem or methods.

Rationale for Charity Funding

The role of the Charity is to support activity that goes beyond what is normally funded through core NHS resources.

Explain why this project is suitable for charitable funding and how it adds value to, enhances, or accelerates existing NHS‑funded activity.

Include details of any other funding awarded or under consideration for this project, what it covers, and how the requested charitable funding complements (rather than duplicates) other support

Measuring Impact and Evaluating Success

Describe how you will assess whether the project has been successful within the funding period.

.

Outline the key objectives, milestones, or indicators that will be used to monitor progress and measure impact. These may include research outputs, delivery against timelines, contribution to the evidence base, or other relevant measures.

Describe how the findings will be shared (e.g. reports, publications, presentations, or engagement with stakeholders) and whether the results are expected to undergo peer review

Sustainability Beyond the Grant

Describe the post‑grant pathway to patient benefit, including indicative timescales and any plans to seek follow‑on funding to further develop or translate the work. Outline how the benefits of the project will be maintained beyond the funding period and how any ongoing revenue costs (such as maintenance, licensing, service contracts, upgrades, or consumables) will be met once the grant has ended.

Additional Supporting Information

Include any additional information that you feel strengthens or supports your application.

Patient and Public Involvement (PPI)

Describe any involvement of patients, carers, or the public in developing this project. If no PPI has taken place, outline any plans for involving patients or the public during the project.

Consultation

List the names and job titles of colleagues or stakeholders consulted during the development of this application, and indicate whether Nottingham University Hospitals Research & Innovation (R&I) and/or the National Institute for Health and Care Research (NIHR) have been involved.

Required Attachments

Please upload the following documents:

NUH R&I Costing Template and separate Gantt Chart Service Sign off for maintenance costs: Email confirmation from the service stating they will pick up the costs post Grant.

Details of Funding Being Requested

Please do not leave this section blank. We are unable to process applications without the funding information recorded below. If you need advice on completing this section, please contact nuhnt.charitygrants@nhs.net

If you need to remove VAT please contact nuhnt.charitygrants@nhs.net with the details

*For multiple similar Items of the same general type: You can group similar items under their main description e.g. Craft Items, Furniture etc and then upload a more detailed list as an attachment below.

EXPENDITURE DETAILS (all items excluding salaries - for salaries see section below)

1st Year and one-off payment (£) (excl. VAT)	2nd Year (£) (excl. VAT)	Total VAT (£) (Added Automatically)
£	£	£
£	£	£
£	£	£
£	£	£
£	£	£

Total Expenditure Including VAT (Auto Populated from lines above)

£

Do you want to upload a detailed breakdown of items from above? Research Projects: Please be aware we may also request an additional NUH R&I costing template detailing the expenditure and/or a Gantt Chart of the proposed project activity.

YesNo

Please upload here

Please upload QUOTES on the next page.

Expenditure Details for Staff Salaries

Salary costs must include on-costs (employer's pension and NI) and should be checked with NUH Trust or University finance departments.

Salary 1st Year	Salary 2nd Year	Total £
£	£	£
£	£	£
£	£	£

Proposed Staff Salary Total

£

Total Amount Requested

Total Amount requested from NUH Charity

£

Quotes:

Please be aware that Nottingham Hospitals Charity is unable to provide quotes on your behalf.

For Medical Equipment, Electrical Items, Furniture etc.

Do you have a quote for the items being requested?

Please attach your quote or a copy of the email from Procurement

For building works, refurbishments and changes to fixtures and fittings:

Do you have a quote for the work being requested

Please attach your MNW order or email from Estates with the Quote

For new IT Equipment and new IT Systems including Additional Service Requests (ASR)

Do you have a quote from ICT Services for the equipment or service being requested?

Please attach your IT Quote or email from ITC

Nottingham University Hospitals Charity - Terms and Conditions of Charitable Grants

1. Grant Amount

· Grants are awarded at the amount stated in the offer letter.

2. Use of Funds

· By accepting the offer grantees confirm that they are responsible for ensuring the following:

o Grants are to be used only for the project described in the application and for the agreed costs.

o Any unused funds are not to be used for any other purpose.

o Any unused funds must be returned to the Charity.

o No additional funds will be provided if the project exceeds the approved amount.

3. Accessing the Grant

· Grants must be accessed within six months of the offer letter.

· If this does not happen, the Trustees reserve the right to withdraw the funding.

· If delays occur, the applicant must provide:

o An explanation of the delay

o Updated delivery timescales

o A request for an extension, if required

· If applicable, the Charity will request progress reports. Failure to provide them can result in the grant being withdrawn.

4. Salary Costs

· Grants may be used fully or partly for salary costs associated with the project.

· Staff funded by the grant remain employees of the recipient organisation.

· The grant covers:

o Basic salary

o National insurance

· Pension contributions are included only if requested in the application.

· All other staff related costs (e.g., sick pay, maternity pay, cover, redundancy) must be paid by the employer.

· Any changes to salary arrangements must be reported to the Charity as soon as they are known.

5. Equipment Costs

· The recipient organisation is responsible for all ongoing and operating costs of equipment after the grant ends.

· Equipment purchased with Charity funds is owned, operated, and maintained by the recipient organisation at its own expense.

· Disposal or transfer of equipment purchased with Charity funds requires approval from the Charity.

6. Reporting Requirements

· If applicable, grantees must submit a completion or impact report.

· Independent verification for audit purposes may be required for grants above £100,000.

· Failure to provide timely and comprehensive reports when requested may affect future applications or final payments.

· Any change in lead contact must be reported to NUHC immediately, along with the new contact’s details.

7. Acknowledging the Charity

· It is the responsibility of the grantee to ensure that the Charity is recognised for its funding contribution to the project in all publicity, including digital media.

· The Charity’s Fundraising or Communications teams may contact the grantee to arrange recognition, such as:

o Plaques

o Marketing materials

o Mentions in publications or posters

o Branding guidelines will be provided.

· If the Charity fund a post, where appropriate the Charity logo must be added to the uniform.

· Large capital projects

o may be subject to additional terms and conditions

o must display a Charity banner for the duration of the project.

8. Termination of Grant

· The Charity reserves the right to terminate a grant for breach of terms, misuse of funds, or non-compliance.

· Written notice will be provided, and costs incurred up to the termination date will be reimbursed.

9. Changes to Terms

· The Charity reserves the right to amend these terms and conditions. Any changes will be explained in writing.

10. Reclaiming Funds

· The Charity reserves the right to withdraw or reclaim the grant if the project is completed but not invoiced or charged within two years of completion (or an alternative timeframe agreed in writing).

11. Compliance

· Compliance with UK charity law, NHS governance, anti-fraud, anti-bribery, safeguarding, and GDPR regulations is mandatory.

· Conflicts of interest must be declared in writing.

Applicant’s Declaration. By submitting this application I confirm that:

I have read and accept the NUH Charity terms and conditions of grant listed above.

I will not claim for any items that are not set out in the application form and understand it is my responsibility to discuss any changes to the grant awarded with the Charity in advance.

I acknowledge that if my application is successful, there is a requirement to ensure that the Charity’s support is recognised in all internal and external publicity.