Event Proposal Form

Basic Information

Your email

Event Department

Type of Event

Types of Events

Market

Please check with Katy if you need clarification on markets.

Event Description

Logistics

Will this be conducted online?

Conference Name

Session Title

Login Link

Is the venue/school confirmed?

Venue/School Name

Venue/School Address

City

State

Zip

Will students be permitted at this webinar?

Facility or Video Conference Capacity

Is the event date confirmed?

Start Date

End Date

Is the event time confirmed?

Start Time

Start Time AM/PM

End Time

End Time AM/PM

Time Zone

Will food be provided at this event?

Room Name / Number

Registration Link

Eligible School Districts

Total Participant Goal

Should the attendee link for registration be private or public?

Content Focus

Type of Course

Will this course have multiple modules?

Do you know the dates and times of some or all of the modules?

Module Information

Module #

Module Length (Hours)

Start Date

Start Time

(example 10:00 AM)

End Time

(example 12:00 PM)

Time Zone

Staffing Information

Onsite Staff Lead

Suggested Trainer / Presenter

Suggested Trainer - Other

Trainer Type

Will instruments be offered at this workshop?

Credit Allotments

# Core (Music) Teachers Eligible for Typical Credit Allotment

Core credits per teacher

# OST (Out of School Time) Teachers Eligible for Typical Credit Allotment

OST credits per teacher

# Other Participants Eligible for Credits

# Credits Per Other Participant

Total Credits (proposed)

Event Goals

What are the goals of this event? Event goals must include cross-departmental goals as appropriate. Minimum of 3 goals.

Please number the goals and put them on separate lines.

Goal Examples:

Raise $XX
Steward XX amount of existing donors (include notes on donor capacity and history)
Generate XX of qualified prospects

PD Information

PD Name

PD Description

Special Instructions (e.g. "Bring an iPad")

PD Hours

Will this event have artist involvement?

YesNo

Artist involvement details (e.g. requirements, what they will be doing)

Is this a fee for service workshop?

Budgetary Information

Is this event covered by restricted funding?

Who is the funder?

Travel Cost

Other Direct Cost

Include: trainers/coordinator fees, standard workshop food, venue fees, conference registration fees, etc.

Notes - Additional Direct Cost

Proposed Event Cost

The events team will work on a detailed budget, but this total should be a proposed estimate that will help with the planning of the event.

Total Cost

Questions/Concerns

If you have any questions about this form, please feel free to reach out to MarrLa at your earliest convenience.

Note: Once this form is submitted, your event has been proposed. The event is not approved until the Events Department approves the event in Salesforce. This can take up to 72 hours, or longer if further information is needed. If this is an event that requires district approval, events must be submitted at least 35 days prior to the requested event date.