Fundraising Event Application

Thank you for your interest in supporting the Travis Mills Foundation and our Recalibrated Veteran Families by hosting an event on our behalf! We are so thankful to have so many generous community members across the country who believe in our mission and wish to help raise awareness and funds to support the Travis Mills Foundation.

The Travis Mills Foundation has a set of guidelines for those who wish to fundraise on our behalf to help ensure the success of your event. We have implemented these guidelines to protect your interests, as well as the interests of the supporters of your event and the Travis Mills Foundation. We ask that you read the guidelines listed below prior to submitting the fundraising proposal.

Contact Information

First Name

Last Name

Title

Company Name

Mailing Street

Mailing City

Mailing State

Mailing Zip/Postal Code

Home Phone

Mobile Phone

Work Phone

Proposed Fundraiser

Fundraiser Name

Host Organization

Email used for Fundraiser questions (for public)

Event Start Date

Event End Date

Start Time

Please enter in the following format: 12:00 AM

End Time

Please enter in the following format: 12:00 AM

Event Location

Event Description

Is this event open to the public or by invitation only?

Will food or alcohol be served at this event?

Food/Alcohol Details

Is this a ticketed event?

Ticket Price

Is this event family-friendly?

How much are children tickets?

How will sales of tickets be managed?

Do you need an online website for your event to sell tickets online or generate donations?

Will you have sponsors or raffled items?

Please describe

Anticipated Attendance

Fundraising Goal

Plan to Achieve Goal

How much of the proceeds raised will go to support the Travis Mills Foundation?

Are there any other beneficiaries for this event? If yes, who?

Please list expected event expenses and budget

How will you promote this event?

In what way(s) do you plan to utilize the Travis Mills Foundation logo (posters, Facebook event page, t-shirts, fliers, etc.)?

Is this, or will this be, an annual event benefiting the Travis Mills Foundation?

What assistance, if any, would you like to request from the Travis Mills Foundation?

Terms and Conditions for Hosting an Event for the Travis Mills Foundation

Event organizers are responsible for the planning and execution of the event, including all set-up, promotion, staffing and/or volunteers.
Fundraising events should fit the mission and promote the appropriate image for the Travis Mills Foundation. Event sponsors should be confirmed with the Travis Mills Foundation before joint logo placement
Events must comply with all federal, state and local laws governing charitable fundraising, gift reporting, and special events. The IRS requires that all tickets, invitations, entry forms, and web sites state which portion of the contribution is tax-deductible if goods and services are provided and the value of the goods and services provided. Funds that are given directly to you, the organizer, are not tax-deductible. A donation solicited on the Foundation’s behalf is fully tax-deductible only when it is made directly and entirely to the Travis Mills Foundation. When goods or services are exchanged (such as a ticket or entry to a show or raffle ticket for a prize is given) participants are unable to claim their full contribution as a tax-deductible gift.
The event organizer or host should obtain all necessary permits, licenses, and insurance for the fundraising city/state in which the event is to occur, the sale or service of liquor, and the hosting of raffles and/or games of chance.
Fundraising events must be financially self-sustaining without contribution or financial risk for the Travis Mills Foundation. The foundation does not offer funding to assist with fundraising efforts, thus money needed for expenses ( space rental, deposits, food, etc.) must be supplied by the party offering the fundraising activity. Event hosts will be liable for all event expenses. If the event expenses exceed revenue, the Travis Mills Foundation will not be liable for the expenses.
The Foundation must receive all net proceeds within thirty (30) working days of the conclusion of the event. Exceptions to the financial guidelines may be requested and must have written approval. If you intend to donate through our online donation system, please inform the office staff in order to create an event-specific page for your endeavor. All checks from the event organizers or the general public should be made payable to: Travis Mills Foundation. Please note the event name on the check.
Any promotional materials must clearly state that your event is raising funds that will benefit the Travis Mills Foundation. Do not list the Travis Mills Foundation as a host or sponsor. The TMF may promote your event, when appropriate, on the TMF website events calendar with a link to your event or fundraising page. If you wish for your event to be listed on our website, please submit your event flyer to the TMF staff.
For events with Tax Deduction / Donor Acknowledgement: Event organizers are responsible for collecting the names and contact information of all attendees, participants, sponsors, donors, and volunteers and forwarding the information to the Foundation within thirty (30) days of the conclusion of the event so the Foundation can send timely thank you letters and written substantiation to the donors.
The role of the TMF staff is to review and approve third-party events and can provide limited assistance in planning events. Due to staff capacity, we are unable to solicit sponsors or auction items for such events. Additionally, in accordance with our privacy policy, TMF is unable to provide any donor, volunteer, or celebrity contact information; mailing lists; or press contacts to third-party event hosts

Agreement

By checking the checkbox and submitting your event request, I/my organization agrees to safeguard the reputation of the Travis Mills Foundation and have reviewed the Terms and Conditions of hosting an event. Additionally, I/my company understand that using the TMF name and logo as a benefactor for the event must gain approval first prior to having it on promotional event materials and expires immediately upon completion of the approved fundraiser. The Travis Mills Foundation cannot be held responsible in any way for casualties, injuries, and/or situations that occur at your event. If at any time the Travis Mills Foundation believes that its best interests are being jeopardized or if the above guidelines are not followed, we reserve the right to cancel the fundraiser. When possible, we strongly encourage community supporters to attend a Travis Mills Foundation Open House to see the veterans retreat your fundraising helped to support, meet the TMF staff, SSG Travis Mills, and our volunteers. If you have questions or concerns, please email us at foundation@travismillsfoundation.org.

Everyone at the Travis Mills Foundation thanks you for your generous time and support of our mission!

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Contact Information