ECO Fair 2020 Exhibitor Application

Page 1

Event Information

WheatonArts ECO Fair | Saturday, May 2, 2020

Phone: 856.825.6800, x 104

Event Date(s): 05/02/2020

Application Deadline: 4/10/2020 Midnight EST

Annual Event Attendance: 2,000+

Eco Fair: Artful Living, Handmade & Homegrown, sponsored by Cumberland County Improvement Authority, and presented in partnership with the CU Maurice River and Rurtgers Master Gardeners, is a free PNC Family Day.

This inspired by natural living event features handmade works of New Jersey artists, locally grown native plants, herbs and vegetables, environmental organizations, hands-on crafts and activities for families, live music, and more. Admission to all WheatonArts exhibits and artist studio demonstrations are free and open to the public for the day, part of Free Family Days at WheatonArts presented by PNC Arts Alive.

General Policies & Exhibitor Information

Registration Deadline: April 10, 2020

The show is open to the public Saturday, May 2, 2020, 10 a.m. to 5 p.m. Set-up begins at 8 a.m. Please proceed to the Main Gate for check-in (GPS: 1100 Village Dr., Millville NJ 08332). Upon arrival, you will be given a packet of information and will be directed to your exhibit space. You may drive to your space to unload, but please be considerate of others. There are many convenient areas within the grounds where you may leave your vehicle during set up, but all vehicles must be off the grounds and set up must be completed by 9:45 a.m. Designated exhibitor parking during the show can be located on Glasstown Rd. in the DWK Life Sciences parking lot.

Booth areas will be pre-assigned. Location requests will be honored to the best of our ability on a first come, first serve basis. Booth sizes are assumed to be 12 ft wide X 10 ft deep. Please inform us if you need additional space. We can easily adjust if we know your needs in advance.

Since the show is held rain or shine, please bring a canopy or tent for your booth if possible. Most exhibit areas are located on wooded grounds, so you should be prepared to adjust to any uneven surfaces.

All booths must be self-contained and set up within the space allotted.

Please be prepared to provide your own equipment. You may rent tables from WheatonArts for $12.00 each (8 foot only). Tables will not be available unless you have ordered them in advance on your application.

WheatonArts does not provide chairs for your booth. All canopies must be properly staked or weighted down.

Electrical service will be provided only if requested on the Exhibitor Registration form and is available in a limited amount of spaces. If you have requested and paid for electric, bring with you a heavy duty outdoor extension cord at least 20 ft. long.

You are responsible for all exhibit materials and supplies. All unsightly packaging and storage should be hidden out of sight.

As of 2017, plastic bags are not permitted by exhibitors. Please be prepared with paper, cardboard, or recycled packaging for your merchandise.

A limited amount of vendor bags, courtesy of the Cumberland County Improvement Authority, will be given out during setup. As always, customers will be given a bag to utilize during their day at the front gate. We encourage you to remind your customer to use their bags before you give them another one in order to reduce waste and keep our event environmentally friendly.

Collaboration: Up to two exhibitors may share one outdoor space at outdoor events except the Festival of Fine Craft. Shared space is not encouraged, as the applying exhibitor is responsible for all payment and communication. Exhibitors wishing to share a booth but be listed as separate organizations must notify the show coordinator upon applying.

Exhibitor Parking: Please park your vehicle in the designated lot. We ask that you do not park in the main circle or in the employee lot, in order to allow parking space for our visitors and staff.

Breakdown Information: Breakdown may not begin until 5 p.m. No vehicles will be permitted to return to the grounds between 10 am and 5 pm or until visitors have exited.

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ECO Fair Applicant Information

Applications and Eligibility

We encourage you to apply if you produce original work in any of the following mediums or categories: artisan or natural food, clay (decorative, functional, or sculptural), fiber (decorative or wearable, including basketry), fine arts (2D paintings or drawings), glass (decorative, functional, or sculptural, including stained glass), handmade soaps or other household/skincare items, jewelry (fashion), metal, mixed medium, wood (decorative, functional, or sculptural). Items must be handcrafted and follow the artful living, hand made, and homegrown theme (including but not limited to items created using up-cycled or recycled materials). Additional categories available include nurseries and greenhouses, open space conservation, farm products or produce merchants, environmental information, energy-saving products*, local non-profit organizations, and health and wellness information. *Note: Commercial Exhibitors will be permitted in the energy-saving products category for this event only. Representatives for commercially made jewelry, decor, food, etc. will not be permitted to exhibit.

Deadline to apply: April 10, 2020, Midnight EST

Applications will be reviewed and processed weekly. You will receive an auto-reply upon submitting your online application. You will be notified of your acceptance upon review of your application. Some categories will be capped at a maximum amount of submissions. Upon acceptance, deposits will be processed. If your application is not accepted, your deposit check will be returned to you.

Deadlines & Dates

The deadline to apply to exhibit at the 2020 ECO Fair is Monday, April 10, 2020, at 11:59 PM EST.
Applications will be reviewed weekly until the deadline, after which an acceptance email will be sent

Additional show information will be sent to each exhibitor one-two weeks prior to the show.
All fees must be paid in full and postmarked by Tuesday, April 20, 2020.

Application Fees

WheatonArts does not currently require an additional fee to apply to the ECO Fair. All submissions must be accompanied by a check or money order in the full amount of your total booth fee. Upon acceptance, your payment will be processed. Should your application not be accepted, your payment will be returned to you.

Booth Fees

Available booth space fees are as follows*:
Outdoor Space 10' X 12' without electric: $50.00
Outdoor Space 10' X 12' with electric: $55.00
Outdoor Non-profit or Information Only Exhibitor without electric: $0.00
Outdoor Non-Profit or Information Only Exhibitor with electric: $5.00

All stock and crate storage must be stored out of sight and within or directly behind your booth space (outdoor booths only). Additional space for storage will not be made available to you.

*NOTE: Outdoor spaces with electricity are available in limited supply. Booth preference must be indicated on the application and will be provided on a “first applied, first supplied” basis. Additional space, if needed, must be indicated on your application.

Booth fees include the following:

Space rental
Artist listing in the print show directory and on the show website
Booth fees DO NOT include:
Decorative or display services or items such as tents, pipe, and drape, shelving, tables, linens, carpet, etc.
Crate removal or storage
Move-in or move-out assistance

All retail exhibitors are obligated to have their New Jersey sales tax certificate with them. Sales tax in NJ is 6.625%. For information on registration, visit: nj.gov/treasury/revenue/gettingregistered.shtml

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ECO Fair Application

About the Work

What is eligible?

Two-dimensional, original artworks such as paintings, drawings, or photographs. Prints and reproductions of original designs are accepted as additional items for sale within the selling space. Artworks must be relevant to the theme of the specific event (i.e. environmental, nature, health and wellness).
Three-dimensional, handmade craft, wearables, and/or decor’ of original designs, including those made from upcycled or recycled materials.
Naturally sourced and created food products provided that the product is properly prepared, labelled, and presented in compliance with Cumberland County Health Department standards*.
Nurseries, greenhouses, local farms, etc. selling fruits, vegetables, flowers, or seeds.
Local non-profit, environmental, or health and wellness organizations.
Commercial retail and information exhibitors are limited to energy saving products only. No more than two solar companies will be permitted.

What items are not eligible?

Commercially manufactured or reproduced items/artworks or items not environmentally minded
Items that incorporate illegally-sourced or controversial items such as ivory and/or materials acquired from the killing of endangered species, politically minded items, drug paraphernalia, etc. Please note that WheatonArts reserves the right to ask any exhibitor to remove items from their booth that does not reflect the values of the organization.

Medium or Category (Check all that apply)

If "Other", Please Explain

Demonstrations & Hands-On Activities

WheatonArts welcomes exhibitors willing to demonstrate their techniques and/or any exhibitor that would like to include a hands-on or make-and-take activity during the ECO Fair. Please indicate on the application if you intend to demonstrate or if your booth includes a hands-on activity. A description will be required so that we can inform the audience of all programming opportunities. Any specific needs for your space must also be indicated on the application. For questions, please email our show coordinator at events@wheatonarts.org.

Food Product Exhibitors

I have read and understand the Food Product Exhibitors information.

All "food product" exhibitors must comply with the NJ Board of Health standards for packaged goods. Each exhibitor must be able to show proof of inspection and approval. Foods must be properly stored, sealed, and labeled in order to be sold. Labels must include the name and address of seller and/or processor, the name of the product, the ingredient list in descending order, and the net weight of the product. “Food product” exhibitors will be required to submit a "Risk 1 Mobile Application" to the Cumberland County Board of Health. Each application requires: A $50.00 application fee (includes pre-inspection) and any NJ state inspection approvals if needed.* For retail sales only: inspection approval for any facilities used in the creation of the product. For retail sales with tasting/sampling: the booth must have a hand wash sink setup with igloo with spout, soap, paper towels, warm water and catch basin. Gloves, utensils, barriers where needed, and disposable utensils & dishware for tasting are required. Please bring a trash receptacle for any waste created by your tasting area.*If the facility/business is already approved in Vineland, Salem, Burlington, Gloucester, Atlantic, or Camden counties, an amendment form is required in lieu of application.

For questions about the "Risk 1" Mobile Application, please contact:Registered Environmental Health Specialist Cumberland County Health Department309 Buck StreetMillville, NJ 08332Contact #: 856-327-7602 Fax #: 856-327-6275

Help us to market this event! Please provide a brief (one to two paragraph) biography about yourself or organization, your work/mission, and/or your process. WheatonArts will begin highlighting this event on social media shortly. Please be sure to proofread your biography for grammar, punctuation, and structure prior to submitting.

WheatonArts asks each applicant to submit at least three (3) digital images to be uploaded with the application. Applicants should prepare two (2) - four (4) images of their merchandise or product and one (1) image of their intended booth display. Image requirements are as follows:

All submitted images should be a high resolution (minimum 300 dpi at 5 x 7 inches) whenever possible and should be submitted in .jpeg or .jpg or .tiff format.
Each file name should be titled with Last Name or Organization Name ONLY and numbered 1 through 3 to correspond with the entry form. Example: Smith1, Smith2, etc.
Corporate Logo Images are acceptable as one of the required three images.
WheatonArts will not accept emailed or printed images.
Each applicant can submit two additional images if desired.

WheatonArts maintains the right to use any submitted images for marketing purposes, including social media. For help with image quality and sizing, please click here.

Object Image 1

Object Image 1 Description

Object Image 2

Object Image 2 Description

Booth Image

Booth Image Location (If applicable)

Object Image 4

Object Image 4 Description

Object Image 5

Object Image 5 Description

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ECO Fair Application

Booth areas will be pre-assigned. Location requests will be honored to the best of our ability on a first come, first serve basis and must be provided on your application in the provided text area. Booth sizes are assumed to be 12 ft wide X 10 ft deep. Please inform us if you need additional space. We can easily adjust if we know your needs in advance. Since the show is held rain or shine, please bring a canopy or tent for your booth if possible. Most exhibit areas are located on wooded grounds, so you should be prepared to adjust to any uneven surfaces. All booths must be self-contained and set up within the space allotted. Please be prepared to provide your own equipment. If you need tables, you may rent them from WheatonArts for $12.00 each (8 fts only). Tables will not be available unless you have ordered them in advance on your application. WheatonArts does not provide chairs for your booth. All canopies must be properly staked or weighted down. Electrical service will be provided only if requested on Exhibitor Registration form and is available in a limited amount of spaces. If you have requested and paid for electric, bring with you a heavy duty outdoor extension cord at least 20 ft. long. You are responsible for all exhibit materials and supplies. All unsightly packaging and storage should be hidden out of sight.

Collaboration: Up to two exhibitors may share one outdoor space at outdoor events except the Festival of Fine Craft. Shared space is not encouraged, as the applying exhibitor is responsible for all payment and communication. Exhibitors wishing to share a booth but be listed as separate organizations must notify the show coordinator upon applying.

I have read and understood the above statement

Booth Information

Please notify us of any health concerns, special needs, or requests that would affect booth placement. If none, please write "N/A".

Booth Options (Select one) NOTE: Outdoor spaces with electric are available in limited supply. Booth preference must be indicated on the application and will be provided on a “first applied, first supplied” basis

Outdoor Space without electric: $50.00Outdoor Space with electric: $55.00 Outdoor Nonprofit or Information Only Exhibitor without electric: $0.00Outdoor Nonprofit or Information Only Exhibitor with electric: $5.00

Booth sizes are 10' x 12' unless otherwise indicated on the application. If a larger space is needed, please indicate the estimated size needed here. If 10' x 12' works for you, please write n/a.

If you need tables, you may rent them from WheatonArts for $12.00 each (8 fts only). No tables will be available unless you have ordered them in advance on your application. If tables are needed, please indicate the amount below.

Tables Needed ($12.00 per 8 ft table)

Total Exhibitor Table Cost (To be added to the total booth fee)

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ECO Fair Application Submission

Artist Information and Images

I certify that all information and images submitted in this application are my own and represent what I intend to display at the show. Any images I have submitted may be used for marketing purposes.

Applications will be reviewed and processed weekly. You will receive an auto-reply upon submitting your online application. You will be notified of your acceptance upon review of your application. Some categories will be capped at a maximum amount of submissions. Upon acceptance, deposits will be processed. If your application is not accepted, your payment will be returned to you.

I have read and understand the above statement and agree to the terms stated.

Current Fee Totals*:

Total Amount Due based on Booth Option and tables needed:

Total Amount Due via Check or Money Order Upon Submission:

Please make checks and money orders payable to WheatonArts and mail to: WheatonArts Attn: Events, ECO Fair 1501 Glasstown Rd Millville, NJ 08332

Application Submission

I understand that my application WILL NOT be processed if my application is not submitted by Midnight EST on Monday, April 27, 2020 and my payment in full is not post marked by Tuesday, April 28, 2020.

Be sure to complete the application in its entirety and SUBMIT. Each submission should receive a kick-back email notifying the applicant of receipt. If you do not receive this email, please contact the show coordinator immediately to ensure that your application has been received.