Festival Volunteer Application Form 2023

Contact details

Your Availability

Please tell us when you can volunteer. You can select more than one time slot

Event Set up Duties:

·     set up (carrying and lifting, helping stall holders, site decoration, etc)

·     traffic management

·     providing information and assistance

Event Afternoon Duties:

·     welcoming visitors and handing out programmes, child safety 

bands etc.

·     providing information and assistance

·     supporting the security team

·     traffic management

·     litter picking

·     collecting feedback from visitors

Event evening Duties:

·     welcoming visitors and helping out in the festival zones etc.

·     providing information and assistance

·     supporting the security team

·     traffic management

·     litter picking

·     collecting feedback from visitors

·     event take down


Next of Kin/Emergency Contact



Check all that apply

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Criminal Record Declaration

This form must be completed by all applicants. The information disclosed on this form will not be kept with your application form during the application process. The information will be treated as confidential and held securely.


We recognise the contribution that ex-offenders can make as volunteers and welcome applications from them. A person’s criminal record will not in itself prevent that person from being appointed to a role. Suitable applicants will not be refused roles because of offences which are not relevant to, and do not place them at or make them a risk in, the role for which they are applying.


Bankside Open Spaces Trust has a duty of care towards staff, other participants of whom some are vulnerable and to children and other vulnerable people that use our sites. The priority is the safety of all staff, volunteers and the public and as a result there are some people with serious violent and sexual un-spent convictions (Schedule 15 offences under the Criminal Justice Act 2003) who we cannot offer employment, volunteering or training opportunities.


All other unspent conviction cases will be examined on an individual basis and will take the following into consideration. The final decision on whether to recruit will be made jointly by the Chief Executive Officer, Operations Director and Head of Parks and Community.


         Whether the conviction is relevant to the position/role applied for.

         The seriousness of any offence revealed.

         The age of the applicant at the time of the offence(s).

         The length of time since the offence(s) occurred.

         Whether the applicant has a pattern of offending behaviour.

         The circumstances surrounding the offence(s) and the explanation(s) offered by the person concerned.

         Whether the applicant’s circumstances have changed since the offending behaviour.

         The applicant’s behaviour since the offence was committed, including any proactive, positive steps they have taken to attempt to avoid repeated offending behaviour (training, support groups etc.)

Failure to disclose all unspent convictions will be dealt with using the volunteer problem solving policy and procedure; and could result in a volunteer being asked to leave the organisation. 

This volunteer role is not exempt from the Rehabilitation of Offenders Act 1974. We only ask applicants to dis­close convictions which are not yet spent under the Rehabilitation of Offenders Act 1974.

Unspent Convictions

Volunteer role applied for:

Bankside Open Spaces Trust Festival 2023 Volunteer

Volunteer role location:

Festival zones incl. Red Cross Way/Union Street/Marlborough Sports Garde/Red Cross Gardens/Crossbones Gardens

If you have answered yes, you now have two options on how to disclose your criminal record. 

If you have ticked yes to having an unspent conviction please give details of a professional e.g. probation officer, social worker who can give us more detail.


Volunteer Declaration

I confirm that the information I have provided in this application is true and correct. I have completed the Unspent Criminal Convictions form and read the Data Protection statement. I give consent for Bankside Open Spaces Trust to hold and use my data as described and in the management of my application to volunteer. Please note volunteers will be required to provide photo ID before participating with us.

Data Protection


All personal data that Bankside Open Spaces Trust may use in running our volunteer programme will be collected, processed and held in accordance with the provisions of EU Regulation 2016/679 General Data Protection Regulation (GDPR) and your rights under the GDPR.


The information you give in this form will be used to assess your suitability as a potential volunteer for the BOST Festival. If you are successful in volunteering with BOST, we will use this information to contact you with information about training and volunteering for festival set up and / or on the day. We will also, where you give consent, add you to the BOST emailing list for news about events and upcoming opportunities. We may share results of research that we carry out into the use of our services with third parties but this information will always be anonymised and will not contain your personal information. If you volunteer with BOST we will keep this information for 3 years after you leave. If you don’t start volunteering we will destroy this information after 6 months. We take looking after your information very seriously. We've implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control, both on and off-line, from improper access, use, alteration, destruction and loss. BOST’s privacy is available to read online here. Please contact us if you wish to see a printed copy. Our Data Protection Officer is Charlotte Gilsenan, charlotte@bost.org.uk, 020 7403 339