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Tell Us About Your TechPod

(Click here to submit a one-day event)

(Click here to submit a camp event)

Is a company, organization, or individual running this camp?

CompanyOrganizationIndividual

Topic

Please provide a description of your TechPod to use for marketing purposes (2-3 sentences)

Please list your TechPod topics by week (must use TechGirlz's curriculum)

This event is being run:

VirtuallyIn-PersonVIRTUAL EVENTS MUST BE LISTED IN EASTERN TIME.

Time & Date of Event

Please note that TechGirlz must approve your dates in order to promote your event. For promotion, please submit events at least 6 weeks in advance.

Start Date

End Date

Start Time Each Day (please provide eastern time for virtual events)

End Time Each Day (please provide eastern time for virtual events)

Start Time

End Time

AM/PM

Time Zone

Close Registration Date (not required)

We will allow registration up until the event starts. If required, please select the date the registration should be closed.

Event Location Details

Coordinating Organization

On our website we can list who the camp is "Run by." What organization should we list?

Location Name

Please include building name and/or type of building.

Meeting Link

Event Street Address

Event City

Event State

Event Zip Code

Are there any special parking instructions or subway stops to mention?

Enter "none" if none are needed.

Your contact's info at the location of your camp (i.e. the school, library, or community center)

Let us know who's letting you use their space.

Signs/balloons marking event location

When the girls arrive, are there special instructions for finding the room or will you have signs/balloons?

Address for stickers (not required)

We are able to send stickers as swag for workshops that are more than 2 weeks away. To receive, add a NAME and ADDRESS above. We will send enough for your max registration plus volunteers.

More Details About Your Event

Max Number of Girls to Attend

We recommend 15 girls, but suggest you register 18-20 to factor in last minute cancellations or no shows.

Materials

Do the girls need to bring their own laptop or device? If yes, please list type of device to bring. If no, please state how many devices you have.

Chromebooks OK?

YesNoComputers not needed or will be provided.

Downloads/accounts students need to create prior to the event.

Will you provide a snack?

Registration link (if you are doing your own)

We will create a registration page for your event UNLESS you tell us otherwise here. If you have your own registration page, please enter the link above.

Please list all instructors and assistants helping out, starting with the lead instructor. If you do not have your staff planned yet, you can leave this field blank.

Are there any hashtags or social media handles we should use when promoting?

Event Page Contact Information

Please provide the name and email address of the event contact. This email address will also be listed on our website as the point of contact for any questions regarding the event.

Contact First Name

Contact Last Name

Contact Email Address

Day of the Event Contact Information

Provide a name & phone number for the "Day of" contact person. (Note: this will not go on the registration page, but will be sent to parents in a reminder email 2 days prior to the event in case of an emergency.)

Name

Phone Number

Congratulations on organizing your own TechGirlz Event! While we are here to support you, this is your event and we have created some guidelines to make it successful. This document will go over what to expect over the new few weeks.

TechGirlz Will:

Create your event, provide a lesson plan, and event updates: Provide complete lesson plans for event activities (includes slide presentation). Create and send you a link to the registration page containing a registration link.

Agree

Handle base communications, workshop registrations, and provide support: Collect and manage registrations, and send an event reminder email. Email registration list about 10 days before the event. Email registration list every day starting 5 days before the event (unless otherwise specified). Support and answer questions as needed during business hours. Provide student certificate of participation upon completion of online survey.

Agree

Assist in the promotion of your event: Advertise your event on our website, List in parent newsletter. Promote to local online magazines (MetroKids, etc). Post to social media accounts (Facebook, LinkedIn, Twitter, etc.). Additional community outreach as discussed.

Agree

You/Your Organization Will:

Provide all volunteer background clearances to TechGirlz as specified here. Companies/organizations, please check with your regional manager for more information.

Agree

Confirm space is ready for your event: Is the hardware outlined in the lesson plan ready and available? (Ex: Is there wifi and a projector that you can access?).

Agree

Assist in the promotion of your event: Tweet or post from the corporate or local social media account at least 2-4 weeks before the event (Facebook, twitter, LinkedIn, etc). Drop off flyers at local schools. Hang flyers in local grocery stores, restaurants, libraries, community and sports centers. Ask co-workers or other contacts to spread the word. If desired, buy a Facebook ad.

Agree

Communicate with instructors and parents about arrival time, firewall and connectivity issues, and devices available for workshop. Email the parents prior to the event if the girls need to download any software on their laptops or if parking instructions need more detail. Work with the instructor to ensure the girls and instructor fill out the survey.

Agree

Be aware of TechGirlz’s policy of boys or younger children attending TechGirlz events that are promoted on our website.

Agree