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Democracy Matters Community Engagement Fund 2023-24

Impact Funding Partners is managing this fund on behalf of the Scottish Government and COSLA. Fund aim Following a highly inclusive process of engagement with communities in 2018, the Democracy Matters Community Engagement Fund has developed into phase two. Phase one showed that different places and diverse communities work best when they have local control and influence over decisions that affect them most. Democracy Matters 2023 – 2024 aims to develop the thinking around how a vibrant, equal system of local democracy, where people understand their rights and actively participate in civic life, can be made to work in practice.

Essential Document Checklist
These are the documents which must be uploaded to your form prior to submission:
  • A recent bank statement as proof of a bank account in the name of your organisation.
  • A copy of your Constitution, Memorandum and Articles or other governing document. 
The form will not submit without the documents first being uploaded.
Tips for form completion
  • Guidance notes appear throughout the application form, sitting alongside some questions.
  • All questions marked with an * are mandatory and this form will not submit unless they are completed.
  • You can save your progress on this application form on an ongoing basis. You need to save progress each time you exit from the form in order not to lose data. You will receive an emailed link for re-accessing your application form from an auto-response emailed address. Please check your spam/junk folder if you do not receive a link. You will receive a new link each time you save and must use the most recent one to access you application.
Section 1: About your organisation
1.1  Legal name of your organisation

1.2     Registered address for your organisation

E.g. the info@ email address

If your registered office is based outside of Scotland, please select N/A

Tell us about the current geographical scope and services you deliver in Scotland, as well as who the services are aimed at. 
1.3     Main contact for this application

Please enter phone number without spaces

Please enter phone number without spaces

This is the email address where funding notifications will be sent.
1.4    Proof of Organisation Bank Account 
Please upload a recent copy of your organisation's bank statement. 

The statement should be less than 3 months old, and clearly show the name and address of your organisation, name of bank, account number and sort code. 

The number of people required to authorise a payment for your organisation should be 2 or more.
1.5    The legal status of your organisation

You will be required to upload a copy of your governance document in section 4 of this form.
1.6    Annual income

This fund is aimed at organisations with an annual income of up to £250,000 in the last financial year (excluding any one off income for capital items such as buildings and equipment).
1.7    Your Organisation

1.8   What are the main aims and activities of your organisation? 

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Page 2

Section 2: About your proposed conversation
Tell us about the conversation you wish to hold, including when and where it will be held?

Please indicate the name of the village, town or community.

A general idea of the the date is sufficient at this stage. Conversations must take place by 14th February 2023 and you must provide feedback within 2 weeks of the event.

This should be a group of 5 or more people. A general figure is sufficient at this stage

Guidance Note: It is not mandatory to have been involved in phase 1 to apply for this fund, this is only for information
Please refer to the section 2.5 of the application guidance document before answering this question.

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Page 3

Section 3:  Conversation Budget 

3.1   Your key costs should be entered below, rounded to the nearest £1.  
Please complete each box, entering a zero (0) if you have no costs relating to that area.  These boxes won't accept commas.






Accessibility costs should be described at 3.2

Total amount should not exceed £300, unless you are including Accessibility Costs.
3.2 Accessibility Costs

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Page 4

Section 4: Declaration, Grant Conditions and Submitting your application
Governance Documentation

I apply, on behalf of the organisation named in section 1.1, for a grant as proposed in this application in respect of expenditure to be incurred during the proposed Democracy Matters funding period on the activities described.
Grant Conditions

1.   We will use the grant only for the purpose set out in our application and approved in writing by Impact Funding Partners.  We will not make any changes to the project or to our expenditure of the grant without the prior approval of Impact Funding Partners.


2.  In all publicity that we generate about our Democracy Matters conversation and in our Annual Report we will acknowledge that it is supported by the Scottish Government.


3.   We will complete a feedback form and return it to the Scottish Government within 2 weeks of holding our conversation.  

4.   We understand that if we do not host our conversation by the 14th February 2024, or submit our feedback within two week of our conversation, our grant will be reclaimed in full.


5.   We will comply with any relevant legislation that affects the way in which we carry out our activities, e.g. Health and Safety, Protection of Children Scotland Act, etc.  We will ensure that the planned activity does not discriminate on the grounds of gender, race, religion or sexual orientation.

6.  If we anticipate that we will have an unspent balance at the end of the period of grant we will contact Impact Funding Partners to discuss. 

This must be the primary contact named in the first part of the application.  

I confirm that I am authorised to submit this application and that the information given in this form is true and accurate.  My organisation authorises Impact Funding Partners to hold any information supplied about this application in its records and that the information supplied can be used for the purposes of assessment, publicity, promotion and monitoring of any award.

I understand that you may contact me during the assessment process and I confirm that I am authorised by the organisation for this purpose and that you may rely on any further information supplied to you by me.

The application and associated contact information will be kept on file within Impact Funding Partners for 6 years regardless of the outcome of the application. Contact information may be used to further promote funds which may be of interest to your organisation.

Impact Funding Partners currently comply with GDPR regulations.  

Our Privacy Notice is available to view on our website. This outlines how your information is used and shared in line with data protection.

Submitting your application

This is you last opportunity to make changes or amendments to your form. 

Clicking the "SUBMIT" button below, will fully submit the form to Impact funding Partners, and you will not be able to make any more changes or amendments.  

Once the form is submitted, you will no longer be able to access it online, however on submission you will automatically receive a PDF copy of your application to your inbox.  Please check your spam folder if you do not receive a copy.  The emails come from an auto email.  autoresponse@impactfundingpartners.com.

Please remember to save your progress - this form does not auto-save.