NFA Fall 2020 Expo Vendor Registration

NFA











If you are an existing NFA member, please make sure to use the email address for the NFA. This is the same email you receive email notifcations from the NFA.

Registrants












Auction Information


Advanced Registration (Member $225, Non-Member $350) Before June 1st)


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Regular Registration (Member $250, Non-Member $400) Before August 25th)


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On-Site Registration (Member $275, Non-Member $450) After August 25th)


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Foreign Invitation Letters ($75 per person)


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After the Smoke Sponsorship Opportunity (Spring and Fall Expo 2020)
The NFA is seeking sponsors for our nightly social activity held at the host hotel following the product demos. If you'd like to be an advertised sponsor for both the spring and fall 2020 Expos, please check the appropriate amount.
All sponsorship fees must be paid upon registration submission. No sponsorship will be reserved until full payment of booth fees has cleared. We suggest using a credit card at time of registration. Mailed checks will not be considered "paid" until the check has cleared after being deposited.
NFA Booth Fees
All booth fees must be paid upon registration submission. No booth spaces will be reserved until full payment of booth fees has cleared. We suggest using a credit card at time of registration. Mailed checks will not be considered "paid" until the check has cleared after being deposited.

One 6' skirted table, 2 chairs, 1 duplex electric outlet, drapes and partitions are provided with each booth. If you do not need the standard 1 table and 2 chairs per booth, please let the NFA know and we can arrange for them to not to be in your way.

Tuesday, Sept 8th SETUP                10:00am -5:00PM

Wednesday Sept., 9th SETUP        9:00am 12:00pm

Wednesday Sept., 9th                     1:00pm-4:00pm

Thursday Sept. 10th                          1:00pm-4:00pm

Friday Sept .11th                                1:00-pm-4:00pm

Saturday, Sept12th TEAR DOWN  1:00PM-5:00PM


Booth
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NFA Expo Product Demonstration Fees
All extra product remaining at the end of the week from the demos will be set off Friday night and announced as a NFA Demo Company Finale show donated for the viewing public's pleasure as a thank you for having us. Any demo company may opt out as long as they transport their product back home.

All product demonstration Fees must be paid upon registration submittal. No demo slots will be reserved until full payment of demo fees has cleared. We suggest using a credit card at time of registration. Mailed checks will not be considered "paid" until the check has cleared after being deposited. Demo Lists and Insurance Certificate (if providing your own) must be received by the NFA office by July 20th or your demo will be cancelled with NO refund.

NFA Expo Hospitality Room Fees
Limited to one per company, hospitality room information: 9 rooms available - sizes from 450 sq.ft. - 1,150 sq.ft. in size. Fee is $1,000.00 for the entire Expo. All rooms are on same floor in same area and run side by side. Rooms will be booked on a first come first served basis. Hospitality rooms are subject to the terms and conditions of the convention center and hotel.

The Hospitality room fee must be paid upon registration submission. No hospitality room will be reserved until full payment of hospitality room fee has cleared. We suggest using a credit card at time of registration. Mailed checks will not be considered "paid" until the check has cleared after being deposited.

Hawkins Room- 405 sft $500 
Washington Room- 424 sft $500 
Holston-Watauga Room- 768 sft $750 
Boone-Cherokee Room- 790 sft $750 
MeadowView Ballroom "A"- 1150 sft $1,000 
Grand Ballroom 1- 1,100 sft $1,000 
Grand Ballroom 2- 1,129 sft $1,000 
Grand Ballroom 3- 1,094 sft $1,000 
Blue Ridge Boardroom- 556 sft FREE FOR SPONSORSHIP
Bays Mountain Boardroom- 556 sft FREE FOR SPONSORSHIP
Appalachian Boardroom- 432 sft FREE FOR SPONSORSHIP
Nolichucky Conference Room- 1,128 sft FREE FOR SPONSORSHIP
Roan Mountain Boardroom- 432 sft FREE FOR SPONSORSHIP

Wine Cellar ($500 / night)
Limit 1 per company.  Host your own personal private party in the Wine Cellar of the Meadowview Marriott.  This is a very nice room with privacy where you can spend quality time with your customers and prospects for dedicated business to business interaction in a very nice and very convenient location.  All food and drink will be catered for your event by the Meadowview Marriot.  Costs to be determined based upon your choices of offerings.
Golf Amplify ($1,000 / night)
Limit 1 per company.  Host your own recreational based gathering at the Golf Amplify location located within walking distance out the back door of the Meadowview Marriot.  Food and Beverage catering is up to the company that rents the location for their night. 
Tom Dunaway’s Train the Trainer Class ($150)
Complete training from a fireworks focus on the what it takes to meet, maintain and fully comply with all DOT requirements for your business.  A very popular course offered at each NFA Expo for our membership and led by Tom Dunaway.  This course is offered on a pre-registration basis so course materials can be purchased and prepared in advance.
PGI Shooter Certification Course ($75)
Complete your PGI Shooter Certification course here.  Conducted by the PGI and led by a PGI Certified instructor, this course is essential training for anyone in the business of conducting fireworks shows where the public is involved.  This course is offered on a pre-registration basis so course materials can be purchased and prepared in advance.
Summary and Payment Information

Please find a summary of all items including the grand total for your expo registration fees.
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Credit Card Information





If you are paying by check, please make your checks out to the "National Fireworks Association" and mail them to the following address:

National Fireworks Association
Nancy Blogin, Executive Director
8224 NW Bradford Court
Kansas City, MO USA 64151
Fax: 01 (816) 741-1348

For any additional questions, please contact Nancy Blogin at nlblogin@gmail.com

NFA Expo On-Site Registration Hours

MeadowView Marriott Convention Center

Tuesday, Sept. 8, 9:00AM-5:00PM

Wednesday, Sept 9, 9:00AM-5:00PM

Thursday, Sept. 10, 9:00AM-5:00PM

Friday, Sept.11, 9:00AM-11:00AM, 1:00PM-4:00PM

Saturday, Sept.12 9:00AM-2:00PM

NFA Expo Shipping & Travel Information

Airport

Tri-Cities (TRI) TN


Hotel Registration

MeadowView Marriott Resort

1901 Meadowview Parkway

Kingsport, Tennessee  37660 USA

Phone: 1-423-578-6600

Fax: 1-423-578-6650

MeadowView Resort.com


Trade Show Site Address
MeadowView Marriott Resort & Convention Center
C/O Connie Sparks (for shipping trade show equipment)

1901 Meadowview Parkway

Kingsport, Tennessee 37660 USA

Phone:1-423-578-6600

Fax:1-423-578-6650

 

Hunter Wright Stadium- Demo Site

800 Granby Rd.

Kingsport, TN 37660 USA

Phone: 1-423-224-2626

NFA Policies

Badges: Pick up your badges on-site.  They will be available at registration. Any lost or misplaced badges may be replaced for a $5 processing fee. Registrants may be required to provide a picture ID or business card to collect badges.
Cancellation Policy: Only written requests for refunds received by the NFA on or before July 20, 2020 will receive a refund less a $25 processing fee. No refunds will be given for the failure of the exhibiting member to provide a valid certificate of insurance for a product demonstration. All refunds will be processed after the event. If, due to the COVID-19 Disaster, the NFA has to cancel the Expo then all registration fees collected prior to the cancellation being announced can be refunded to the person/company that paid them, or they can serve as the complete registration for the following year.  This additional cancellation policy clause has no expiration date.
Identification: All registrants may be required to provide a picture ID or business card to collect badges, or to gain admission to the demonstrations, seminars or trade show.
Participation: The NFA Expo is only open to NFA members and industry professionals. It is not open to the general public. Only registrants wearing an Expo badge will be allowed to attend the demonstrations, seminars and trade show. Supervised children 15 years old or younger may attend the event with a registrant.
Registration Names: If at the time of registration, the exact attendee names are not known, Attendee may identify registrant(s) as Employee Number 1, etc. until August 15th.  After August 15th, a $5 fee will be charged for any name changes required and any additional attendee registrations must be done on-site.
Additional Attendees: Any additional attendees added after the June 1st and August 25th deadlines will be charged the applicable increased rate fees.

Additional Exhibitor Information

Trade Show Exhibitor Policy:
  • Booth Space is determined by the Expo Coordinator based on a first come, first served basis upon the NFA receiving your completed registration form and payment in full.
  • No live firework products are allowed in the trade show.
  • Clearly mark all shipments "DUMMY SAMPLES" or “INERT” and “FOR TRADE SHOW”.
  • You, the attendee, are responsible for the packing, labeling and shipping of booth materials after the trade show to your next destination.
  • The NFA shall not be held responsible for the shipping of any products to or from the trade show.
  • The space as stipulated in this contract is to be used solely for the named Exhibiting member and cannot be transferred or any portion of it to another exhibitor or their agent(s).
  • Every exhibit must be set up and ready for inspection by Wednesday, Sept.9th-12:00PM.
  • Every exhibit shall be prepared in a neat and orderly style and must be kept clean by the exhibitor during the entire show. No flammable materials (such as crepe paper) shell be used in decoration of the exhibits.
  • The NFA reserves the right to control the use and volume of any loudspeaker, radio, musical instrument or any noise making devices that might interfere with the exhibitors in the immediate area. Public address systems cannot be used except by special permission.
  • The NFA reserves the right to restrict the dissemination of literature viewed by The Board of Directors as a detriment to the National Fireworks Association and/or The NFA Expo.
  • The NFA will use all responsible care to prevent loss or damage to exhibitor’s property, but is not liable in any manner for such loss.
  • Each exhibit must stay within the allotted booth space.
  • No inside exhibits shall be constructed in such a way that will interfere with the viewing of the exhibit next to it.
  • Exhibitors must provide their own extension cords to connect to the electricity provided.
  • The NFA shall determine the placement of exhibits and reserves the right to move any exhibitor. 
  • The Exhibitor agrees to hold the NFA and all co-sponsoring organizations harmless of any liability.
  • The NFA Expo has a "No Pets" policy.
Product Demonstration Exhibitor Policy:
  • All NFA members wishing to have their product demonstrated at the NFA convention must also have a trade show booth under the same name.
  • Product demos will be shot on September 8, 9, 10, 11 & 12, 2020 (weather permitting).
  • Demo slots are only available on a first come, first served basis upon the NFA receiving your completed registration form, and payment in full.
  • All time slots and demo sequence will be determined by the NFA Safety Team.
  • All fireworks product sent to the NFA for demonstration must fully comply with all applicable US Department of Transportation rules and regulations.
  • All products must be shipped with their approval "E.X." number either listed on the carton or on the shipping document.
  • All product demos must be transported, stored and fired by the exhibiting member company upon obtaining prior approval from the NFA Safety Team.
  • The security of all fireworks will be the responsibility of the exhibiting company and not of the NFA nor the NFA Safety Team
  • The NFA Safety Team has the right to refuse the firing of any product that they deem unsafe.
  • The NFA Safety Team has the right to stop the exhibition of any product without prior notice.
  • All product demos must comply with the appropriate NFPA regulations AND any additional safety precautions detailed by the NFA Safety Team.
  • Your Demo product list and requested shooting order must be sent to the NFA Safety Team (nfasafety@gmail.com) by July 20th, 2020  or your product will not be demonstrated.
  • A representative of the Exhibiting Company must report to the NFA Safety Team the morning of your scheduled demo to verify the product and shooting sequence or your product will not be demonstrated.
  • No compressed gas devices may be used at an NFPA Expo product demonstration.