Contractor Agreement

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Big Thought & DCOL Logos
Dallas City of Learning
Neighborhood Resource Initiative Agreement

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This Agreement is between Big Thought, a Texas Nonprofit Corporation (“BT”), and Partner Organization (“Partner”). The Agreement is effective on or about 6/1/2025 and concludes on 8/15/2025 (“Term”).  Partner has applied for, and is being awarded, a project payment through Big Thought's Dallas City of Learning ("DCOL") Neighborhood Resource Initiative. Note: the term "Partner" or "Partner Organization" is not an indication of the legal or tax structure of such. 

This Agreement is between Big Thought, a Texas Nonprofit Corporation (“BT”), and Partner Organization (“Partner”). The Agreement is effective on or about 6/1/2025 and concludes on
(“Term”).  Partner has applied for, and is being awarded, a project payment through Big Thought's Dallas City of Learning ("DCOL") Neighborhood Resource Initiative. Note: the term "Partner" or "Partner Organization" is not an indication of the legal or tax structure of such. 


PARTNER ORGANIZATION will:

    • Sign and submit LOA and submit organization's W9 and Certificate of Insurance on or before 6/13/2025.
    • Deliver summer learning services and adhere to the CRITERIA FOR PARTICIPATION terms outlined in Appendix A.
    • Maintain a bank account and enroll in bill.com, BT’s electronic payment system.  Payments are deposited directly into Partner’s bank account.  Electronic payment provides a speedier, more efficient, and less costly method of payment, and makes more funds available to support BT programming.  Payment by check is not available. BT Accounting staff will provide Partner with bill.com enrollment instructions.
    • Submit detailed invoices, per the Payment Process below.  All invoices must be submitted upon completion of program or by 8/15/2025.
    • Abide by the terms and conditions of this Agreement. 



    BT will:
    • Disburse payment amount in accordance with the NRI invoice Remittance Schedule (outlined below) upon receipt of organization’s invoice, and successful completion by Partner of required documentation.
    • Provide ongoing communication to Partner regarding scheduling, documentation, programming logistics, technical assistance, and/or other supports for Dallas City of Learning as applicable and necessary.
    • Schedule and perform scheduled observations.
    • Abide by the terms and conditions of this Agreement. 
    INVOICE REMITTANCE AND PAYMENTS
    Partner shall remit invoices for payment per the schedule in TABLE A below. Invoice payments will be made per the payment schedule outlined in TABLE B. Partner must submit an invoice in order to receive a payment. Invoices submitted prior to the remittance dates in TABLE A will be processed only according to the remittance dates in TABLE A. BT will ONLY issue payment to Partner up to the total award amount listed in TABLE A.  Invoices must be submitted to invoices@bigthought.org.

    TABLE A: NRI Invoice Remittance Schedule
    Invoice Submission 

    Amount

    These invoices will be processed for payment no earlier than 07/03/2025, pending receipt of both a fully-executed contract and submission of a correctly-completed invoice no later than 06/21/2025. Please indicate “Initial Invoice” in the body of this invoice.  The processing date does not indicate the actual payment date. Invoices are processed per the NRI Invoice Processing Schedule below.

    Initial  Invoice

    $1000.00

    These invoices will be processed for payment no earlier than 08/15/2025, pending receipt of both a fully-executed contract and submission of a correctly-completed invoice no later than 08/02/2025. Please indicate “Final Invoice” in the body of this invoice.  The processing date does not indicate the actual payment date. Invoices are processed per the NRI Invoice Processing Schedule below.

    Final   Invoice  

    $500.00
      Total Award                                                                    $1,500.00      

    Table B: NRI Invoice Processing Schedule

    NRI Invoice Processing Schedule Summer 2025
    Terms and Conditions 

    INDEMNIFICATION

    Each party agrees to indemnify, defend and hold the other party, its officers, affiliates, owners, directors, Contractors, agents and employees harmless from claims, liabilities, and causes of action asserted against the Indemnified Party by reason of the acts, omissions, or neglect of the Indemnifying Party or its employees or agents, EXCEPT TO THE EXTENT SUCH CLAIMS, LIABILITIES, AND CAUSES OF ACTION ARE PARTLY OR WHOLLY THE RESULT OF THE INDEMNIFIED PARTY’S NEGLIGENCE OR WILLFUL MISCONDUCT OF THE INDEMNIFIED PARTY.

    INTELLECTUAL PROPERTY AND OWNERSHIP OF MATERIALS

    All Intellectual Property made, developed, conceived, first reduced to practice, fixed in any tangible medium of expression, or created independently by Contractor, without any contribution from BT of any kind during the term of this Agreement, will be the sole and exclusive property, including the entire right, title and interest of Contractor. Similarly, all Intellectual Property made, developed, conceived, first reduced to practice, fixed in any tangible medium of expression, or created independently by BT without any contribution, Agreement or compensation from Contractor of any kind during the term of this Agreement, will be the sole and exclusive property, including the entire right, title and interest, of BT. Should the Parties wish to enter into an agreement to jointly own Intellectual Property jointly created under this Agreement, they may choose to do so in a subsequent agreement.

    INSURANCE

    Contractor will provide and maintain liability insurance throughout the Term of this Agreement with minimum coverage of $1,000,000. Prior to the commencement of services, Contractor will have its insurance carrier(s) furnish an insurance certificate(s) to BT evidencing the amount of coverage in effect and the expiration date of the policy.

    CONFIDENTIALITY

    Contractor will not disclose confidential information belonging to, or obtained through, its affiliation with BT, to any person, including Contractor’s (as individuals) relatives, friends, and business and professional associates, unless BT has authorized disclosure. All information concerning programs, students, students’ families, partners and clients, BT staff, volunteers, financial data, and business records of BT is confidential. This policy is not intended to prevent disclosure where disclosure is required by law. Failure to adhere to this policy will be considered a breach of contract and may result in suspension or termination of this Agreement by BT. Within ten business days of the expiration and non-renewal of this Agreement (a) Contractor will destroy and/or return all confidential information to BT, and (b) BT will remove Contractor’s access from any accounts that provide access to confidential information. The obligations in this paragraph survive expiration or termination of this Agreement.

    USE OF NAMES

    Contractor will not use BT’s name, logos or the images of any of BT’s employees, Contractors, partners, board members or other BT affiliates in any form of publicity without the prior written permission of BT.  Nothing contained herein allows BT to use the name, logos or images of the Contractor without prior written permission of the Contractor.

    INDEPENDENT CONTRACTOR

    BT and Contractor agree that Contractor will act as an independent contractor in the performance of its duties under this Agreement. Accordingly, Contractor shall be responsible for payment of all taxes including federal, state and local taxes arising out of Contractor’s activities in accordance with this Agreement, including by way of illustration, but not limitation, federal and state income tax, social security tax, unemployment insurance taxes, and any other taxes or business license fee as required. Contractor shall not: (1) make contracts or commitments (either express, implied or apparent) or incur debts, obligations or liabilities on behalf of BT; or (2) make any warranties to third parties regarding the services of BT other than those set forth in this Agreement.

    TERMINATION AND SUSPENSION

    Either party has the right to terminate this Agreement immediately if: 1) the other party has materially breached the Agreement and fails to cure such breach within fifteen (15) days of receipt of written notice by the non-breaching party or 2) if the terminating party reasonably believes that confidential student information has been disclosed or students have been placed at risk by the activities contemplated by this Agreement.  BT can terminate this Agreement with fifteen (15) days’ notice if it determines that it no longer desires Contractor’s services.  Any amounts due for services provided to the date of termination will be paid by BT.  Any amounts paid to Contractor for services not yet provided at the date of termination will be refunded to BT by Contractor.

    COMPLIANCE WITH LAWS AND REGULATIONS

    This Agreement is entered into by both parties and subject to all applicable local, state and federal laws, rules, and regulations.

    FORCE MAJEURE

    Neither party shall be responsible for any default or delay in the performance of its obligations under this Agreement occurring by reasons or circumstances beyond its control, if and to the extent such default or delay is caused, directly or indirectly, including, without limitation, by fire, flood, earthquake, national emergencies, elements of nature or acts of God, riots, civil disorders, acts of terrorism, epidemics, pandemics, government orders, failure of transportation, communication or power supply, or any similar cause beyond the reasonable control of such Party ("Force Majeure Event"), provided that the non-performing Party is without fault in causing such default or delay and the non-performing party agrees to use commercially reasonable efforts to recommence performance as soon as possible.

    SAFETY

    As applicable, Contractor is responsible to BT for compliance with all rules and regulations promulgated under the Federal Safety and Health Act of 1970 during the scope of Contractor’s performance of this Agreement. Contractor shall indemnify and hold harmless BT for fines, penalties, and/or corrective measures that result from acts or omissions by Contractor, its agents, employees, and Contractor staff and volunteers in failing to comply with such safety rules and regulations.

    EEO

    Contractor is subject to the EEO Clause in Section 202 of Executive Order #11246, as amended by Executive Order # 11375, and the applicable rules and regulations of the Equal Employment Opportunity Commission, and other Federal and State laws and regulations pertaining to equality of opportunities and affirmative action policies.

    GOVERNING LAW

    This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Proper venue for a dispute arising out of this Agreement will be in Dallas County, Texas. In the event of a dispute, the parties agree that the exclusive dispute resolution procedure will be, first, mediation, then binding arbitration should mediation not result in a settlement. Both mediation and arbitration will take place exclusively in Dallas County, Texas.  

    LEGAL CONSTRUCTION

    In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement.

    ENTIRE AGREEMENT

    This Agreement embodies the entire Agreement of both parties, superseding all oral or written previous and contemporary agreements between the parties relating to matters set forth in this Agreement. Except as otherwise provided elsewhere in this Agreement, this Agreement cannot be modified without written supplemental agreement executed by both parties.

    COMPANY

    Big Thought

    1409 Botham Jean Blvd., Ste. #1015          

    Dallas, TX 75215

    PARTNER









    Big Thought & DCOL Logos

    APPENDIX A 


     

    CRITERIA FOR PARTICIPATION

    Organizations that wish to participate in the Neighborhood Resource Initiative (NRI) with Dallas City of Learning powered by Big Thought must commit to all of the following:

     Technology Platform: Use the City of Learning (DCoL) technology platform to:

    • Create and maintain a current organization profile on the platform;
    • Enter available youth-focused learning programs into platform profile no later than June 20th.

     Data Collection & Sharing:
    • Collect Dallas ISD student ID number, first name, last name, birthdate, and attendance from each youth engaged in program activities. Enrollment-Attendance Template is provided. 
    • Upon completion of summer programming, complete and upload program Enrollment and Attendance sheets to: https://dallascityoflearning.org/info/for-partners/nri-resources/ no later than August 15, 2025.
    • *NOTE:  If partner has completed Learning Pathways and is actively badging this summer, partner must submit Enrollment no later than 5 days following the start of their program(s).

     Data Permission: Communicate, administer, and collect the data consent language regarding data collection provided by Big Thought. Data Consent Link

    ⬜  Feedback Surveys:
    • Coordinate and assist with distribution/completion/collection/submission of student and caregiver surveys for all summer programs;
    • Complete and submit feedback surveys sent to your leadership staff and front-line program staff by August 15, 2025.  All survey information will be shared with SMU CORE.
     Program Observations: Big Thought, with SMU CORE, may be potentially performing program observations over the summer.  These observations should be scheduled between your organization and Big Thought as soon as possible. Here is the email to set up observations:  bti-pl@bigthought.org

     BENEFITS OF PARTICIPATION

    In exchange for these commitments, all participating organizations will receive:

    Ongoing support from the Dallas City of Learning Team, including free technical support for the DCoL platform

    Access to the City of Learning platform to showcase your learning programs. Free technical support for the platform.

    Access to free quality professional development for organization staff to further develop program skills

    Organization report of summer data collected via platform, observations, surveys, etc.