2021 Greenway Artisan Market Program Request for Proposals

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I. KEY INFORMATION FOR BIDDERS

A. OVERVIEW OF THE GREENWAY AND CONSERVANCY


The Rose Fitzgerald Kennedy Greenway (www.rosekennedygreenway.org) is the contemporary public park in the heart of Boston and typically welcomes millions of visitors annually to gather, play, unwind, and explore. The Greenway Conservancy (the “Conservancy”) is the non-profit responsible for the management and care of The Greenway. The majority of the public park’s annual budget is generously provided by private sources. 


The Conservancy envisions a vibrant, inclusive, and evolving gathering place that offers

  • healthy green space, 

  • fun, engaging, and thought-provoking experiences, and 

  • a testing ground for new ideas. 


We pursue our mission through

  • park care that sustains year-round beauty, ensures safety, and models environmental stewardship;

  • robust programming that showcases and supports the ingenuity and breadth of our community; 

  • temporary exhibitions of contemporary public art that facilitate artistic experimentation and speak to our current moment;

  • raising the standard of excellence for urban park management.


The Rose Fitzgerald Kennedy Greenway is a public park, and the Conservancy strives to make The Greenway and the Conservancy more diverse, equitable, and inclusive through every aspect of our work.


The Greenway is one of the most visited attractions in the Commonwealth. Prior to the COVID-19 pandemic, more than 1.4M trackable visitors attended The Greenway’s offerings each year, and millions more casually enjoyed the park. The 17-acre Greenway is one of only a few urban parks nationwide that is maintained organically, providing beautiful lawns and gardens to compliment the six fountains. 


The Conservancy’s programming and improvements have brought the park to life. The Greenway typically hosts more than 400 free programs annually—from free fitness classes to Coolidge Corner movie nights to the Greenway Open Market showcasing the work of local artisans. Partnerships with Celebrity Series Boston and the Boston Ballet have brought free, world-class performances to the public. Our nationally recognized food truck program, free Wi-Fi, moveable furniture, and seasonal planters have created welcoming and engaging spaces for all. Our dedicated Park Rangers regularly patrol The Greenway and ensure the safety and enjoyment of The Greenway for all. The one-of-a-kind Greenway Carousel at The Tiffany & Co. Foundation Grove, created by a Massachusetts sculptor, is the most accessible in New England, welcoming individuals with physical, cognitive and sensory disabilities. The Conservancy’s Public Art Program has become a leader in presenting temporary exhibitions of contemporary public art. In the last seven years, Americans for the Arts has honored eight works commissioned by the Conservancy, more than any non-profit in the country during that period. 10 years after the Conservancy took over management of The Greenway, we were awarded the Boston Society of Architects/AIA prestigious Commonwealth Award for place-making for our "outstanding work on the dynamic transformation of a portion of downtown" and Boston Globe columnist, Yvonne Abraham, lauded, “The Greenway has also become a destination unto itself; a serene respite from bustling streets, a place of immense beauty, a platform for adventurous public art.”


For over a decade, it has been the Greenway Conservancy’s mission to manage and care for The Greenway, providing vibrant green space that is essential to everyone who shares our city. In these difficult times of the COVID-19 pandemic, we will continue to do so. The Greenway remains open for the public to enjoy while observing safe physical distancing guidelines.


B.  OVERVIEW OF THE GREENWAY ARTISAN MARKET

The Greenway artisan market (the “Market”) is a hosted recurring program that features talented local artists, crafters, entrepreneurs, small businesses, and independent designers. Visitors can find a wide range of curated artisanal goods, from unique art and home decor to handmade accessories, while strolling along The Greenway parks. It has seen eight seasons of growing crowds and vendors; 2019 saw 40-60 vendors hosted per occurrence throughout the season. 


In 2020, like so many businesses, organizations, and events, The Greenway and the Market have been impacted by the COVID-19 pandemic. The Greenway remained open for the public to enjoy while observing safe physical distancing guidelines throughout the pandemic and the Market returned for the season on June 20, 2020 in line with Phase 2 guidance on retail operations. It has seen ~15 vendors hosted per occurrence. The Conservancy would work with the Operator to develop safe and responsible guidelines while supporting the artisan community for the 2021 season. 


The Conservancy is requesting proposals to select an operator (“Operator”) to manage and operate the Market for the 2021 season. A successful 2021 operating season could lead to a continued partnership and contract extension if mutually agreeable. 


Proposals should present plans for a Market that will be an attractive, distinctive, innovative, and popular destination for residents and visitors alike. The Operator will be selected for the combination of experience, ability to deliver the indicated service, compelling concept, fit of operations, and financial offer.


C. TERM AND LOCATION


For the past five years, the Market has run every Saturday and the 1st and 3rd Sunday of each month from May through October, including holidays, along two to four consecutive park sections of The Greenway between Mercantile Street and High Street. 


The Conservancy is interested in a similar or Saturday-only schedule, though is open to hearing alternative suggestions. Respondents should propose preferred hours, dates, and locations for the 2021 Market season. The proposed area of operation can include one or more parks from the following:

  • From Mercantile Street to State Street (Parcel 14)

  • From State Street to Milk Street (Parcel 15)

  • From Milk Street to India Street (Parcel 16)

  • From India Street to High Street  (Parcel 17)


Greenway Parcel Location Map

This area is a beautiful space in the heart of downtown Boston and near the waterfront, offering views of the cityscape, historic architecture, and luscious horticulture. This is also a popular area, centrally located near many other Greenway features and programs, such as the Greenway Carousel, Rings Fountain and Trillium Garden on The Greenway. In addition, the visitor pavilion for Boston Harbor Islands and attractions, such as Faneuil Hall and the New England Aquarium, are just steps away. 


The Conservancy reserves the right to schedule events and place public art on these parcels. The layout of the Market could be impacted by these events on certain weekends throughout the season, in which case the Conservancy will communicate and coordinate the terms, layout, and execution of these events in partnership with the Market Operator.

D. MARKET EXPECTATIONS

The selected Market Operator will perform the following responsibilities: 

  • Lead permitting efforts with City of Boston, as necessary

  • Provide the Conservancy with a list of vendors for review and approval 

  • Curate, manage, and schedule vendors each week, including assigning tent spaces to facilitate load-in

  • Provide and implement COVID-19 Requirements and Guidelines for all vendors to review and adhere to for the duration of the public health situation

  • Have an Operator representative on-site to manage load-in and load-out of vendors, remain on-site throughout the entire duration of each Market event, and assure that the Market abides by the agreed-upon layout and placement of vendors

  • Monitor vendor layout to ensure Greenway amenities (eg. trash receptacles, water fountains, etc.) and pedestrian paths remain clear and accessible

  • Ensure Market and vendors are complying with the Greenway Park Use Guidelines (eg. no vehicles in park, tents weighted properly, materials kept off lawns, walkways kept open); please review Section IV: Appendix for a draft of market vendor guidelines

  • Secure and clean site at the close of the Market each week, including ensuring vendor trash removal

  • Discuss with Conservancy at least twenty-four (24) hours in advance of cancelled Market events due to inclement weather

  • Promote the Market through the Operator’s communication channels such as website, blog, newsletters, and social media

  • Submit to the Conservancy a report specifying the number of customers/attendees served at end of each month 


The Conservancy will perform the following responsibilities: 

  • Assist with event permitting efforts with City of Boston, as necessary

  • Approve vendors, layout, and placement

  • Coordinate food truck presence at each Market session

  • Promote the Market through Conservancy communication channels such as website, blog, newsletters, and social media



E. OVERVIEW OF RFP PROCESS AND KEY DATES

Responses to this RFP are due Monday, November 2, 2020 at noon. The Conservancy will review applications, conduct interviews, and intends to award the contract to the Operator by Friday, December 11, 2020. The following schedule is subject to change in the Conservancy’s sole discretion.


RFP Schedule

  • Friday, October 2, 2020: RFP mailed out and posted on the Conservancy website 

  • Wednesday, October 14, 2020, 3pm: Any clarifying RFP questions due via email

  • Friday, October 23, 2020, 5pm: Answers posted on Conservancy website

  • Monday, November 2, 2020, noon: RFP submissions due

  • November 9, 2020 – November 30, 2020: Interviews

  • Friday, December 11, 2020: Contract award 

  • By Monday, February 1, 2021: Contract execution

  • February 1, 2021 – March 31, 2021: Permitting and logistics planning

  • Saturday, April 17, 2021: Earliest start date of the 2021 Market season



F. CRITERIA FOR SELECTION

In keeping with non-profit best practices, the Conservancy periodically re-bids programmatic agreements. The Conservancy will award the Market contract to the Respondent that offers “Best Value” to the Conservancy. For purposes of this RFP, Best Value is deemed to mean the proposal, as determined by the Conservancy in its sole discretion, which best balances and supports the criteria set forth below. The Best Value does not necessarily mean the highest financial offer.


RFP responses will be evaluated based on the criteria below, and such other criteria as the Conservancy may deem relevant:

  • Experience and ability to deliver the indicated service (especially: demonstrated success, management experience, staffing plan)

  • Concept of Market and fit of operations with the Conservancy goals and guidelines (especially: vision, vendor connections, diversity of vendors and offerings, communication, aesthetics, on-site operations, marketing plans)

  • Financial offer

II. APPLICATION

INSTRUCTIONS

  • Please review and submit your application by noon on November 2, 2020
CONTACT INFORMATION





Address





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BACKGROUND


1. EXECUTIVE SUMMARY OF PROPOSAL (<200 words)


2. MARKET OPERATOR EXPERIENCE AND QUALIFICATIONS(<500 words)


3. MARKET CONCEPT (<1000 words)

The Conservancy seeks an Operator who recognizes that they are a critical contributor to the image of The Greenway and the City of Boston. The Conservancy will enforce high standards for curation, appearance, and service level, but more importantly, the Conservancy seeks an Operator who will be a partner in maintaining these standards and the Conservancy’s mission. 


Please describe your preliminary concept and vision. The Conservancy expects to collaborate with the Operator to reach the final concept.

  1. Hours and Location of Operation

    • Propose hours and dates of operation. Please provide a sample schedule and list proposed dates you would be interested in operating for the 2021 Market season (The Greenway is closed between 11PM and 7AM.) The exact hours and days will be specified in the contract between the Operator and the Conservancy. 

    • Describe plans for foul-weather operations and weather policies. 

  1. Layout Plan – The Conservancy will work closely with the Operator on the final layout.

    • Propose parcel(s) of operation. Please use the attached park maps and include a diagram of the proposed layout, with dimensions.

  1. Vendor Curation – The Conservancy expects the Operator to curate a Market that is distinctive, diverse, and local. 

    • Describe the process for vendor curation/selection. List any policies and criteria used and how you will incorporate diversity, equity, and inclusivity (eg. non-discrimination, equal opportunity, MWBE inclusion strategy, product variety).

Please note that the Conservancy manages a food vending program and will schedule food trucks to complement each Market session. Any potential food vendors at the Market should be reviewed and approved by the Conservancy so as not to create conflict with food trucks offerings; prepared/artisanal food vendors at the Market are preferred. 

    • Describe your proposed vendor fee structure and policies regarding payments, any anticipated season vending structures, and refunds.

  1. Communications – The Operator should manage all vendor communications directly, professionally, and equitably, as well as regularly communicate with the Conservancy on any questions, changes, and updates. 

    • Describe how and the frequency in which you will communicate with your vendors about guidelines, procedures, infractions, etc. 

    • Attach a sample of vendor outreach and/or communications you have used in the past.



4. OPERATIONS PLAN (<1000 words) 

Please describe your operations plan, addressing the following and attach samples of market operations plans, etc.: 

  1. Equipment Standards – The aesthetics of the Market are critical. The Conservancy expects vendors to utilize equipment (eg. tents, tables, signage) of a premium quality and design and with a look that is consistent with the location. The Operator must assure that all equipment is uniform, inspected, and permitted by the necessary agencies. Please review Section IV: Appendix for a draft of market vendor guidelines.

    • Describe the tents and other equipment used, including dimensions. Tents are expected to be 10’x10’ in size; please note any necessary exceptions. Only tents with white canopies are permitted. Photos may be attached. 

    • Describe how equipment will be secured (eg. weights). A minimum of 40lbs per tent leg is required and no tents or materials can be tied to park infrastructure (benches, poles, etc.). Recognize that most Greenway locations are highly visible from almost all angles, which means that “back of house” must be tidy.

  1. On-site Operations – The Conservancy operates the parks to be clean, green, and safe, and expects the Operator to do the same. 

    • Staff: Describe the staff member(s) that will be present at each Market session and their roles.

    • On-site load-in and load-out: Vehicles are not permitted on The Greenway. Describe how equipment will be loaded and removed from The Greenway with accommodation for safe passage by members of the public. 

    • COVID-19: Describe what requirements and guidelines will be implemented during the public health situation.

    • Cleanliness: Describe what measures will be taken to reduce spills, litter, etc., and how the Market location will be kept clean.

    • Utilities: There is no access to utilities on-site, except for electricity in certain locations. Please describe any electricity needs (equipment, usage, and amperage draw). Any Operator proposing to use electricity may be required to pay an additional service charge. 

    • Green: Describe how operations will incorporate elements of environmental sustainability (eg. packaging, waste reduction, recycled products, etc.).

  1. Partnership – The Conservancy seeks an Operator to continuously elevate the Market experience and contribute to the innovation of The Greenway.

    • Marketing: Describe the marketing, signage, and messaging strategies that will be used to promote the Market and target a wide range and diversity of audiences.

    • Other: Indicate your interest level in adding complementary activations to the Market and examples, if any. Please note the Conservancy will occasionally schedule events, food trucks, and place public art on Market parcels.


5. FINANCIAL OFFER

Please attach your financial offer utilizing Exhibit A: Bid Form that outlines:

  • Days you would like to operate in the 2021 Market season          

  • Number of tents you would like to operate on The Greenway each Market day

  • The pricing structure for vendors and any other Operator revenue sources                          


Because the Market is a commercial activity in a public park, please propose a revenue-share percentage/model; for-profit operators must share no less than 20% of their gross revenues. 

A security deposit equal to $2000 will be required once the contract has been awarded. The Operator will be invoiced at the end of each month. Payment will be accepted in the form of check or online e-payment to the Conservancy.


6. VENDOR REFERENCE LETTERS

Please attach reference letters from three vendors who have firsthand work experience with your company, ideally a vendor that has been part of a market or festival your company has run, within the past 3 years. Letters should address your ability to run a professional and diverse outdoor artisan market with many vendors (in a regular, non-pandemic year). Please list these references and provide their contact information as well.
Reference 1





Reference 2





Reference 3





7. STATEMENT OF INTENTION

By submitting an application, Respondents agree to produce the following additional documentation when requested (and prior to contract signing):

  • Copies of all necessary permits required from the City of Boston and the Commonwealth of Massachusetts, including (as needed) Health and Fire Department permits from the City of Boston. For more information about permitting, see http://www.cityofboston.gov/isd/

  • Certificates of Insurance (as described in Section IV: Appendix)

  • Copy of federal W9 form

  • A signed Non-Collusion Form, Nondiscrimination and Affirmative Action Form, and Tax, Employment, and Childcare Compliance Form

III. ADDITIONAL INFORMATION ON OPERATOR SELECTION

The Conservancy reserves the right to reject any or all responses if it determines that such action is in the best interest of the Conservancy. The Conservancy reserves the right to modify, suspend or cancel any procurement at any time at its sole discretion. Responses which do not meet basic requirements or those which fail to meet minimum standards on any single evaluation criteria may be disqualified. Examples of basic requirements that the Respondent must meet:

  • submission of all information, materials and documents required by this RFP 

  • demonstration of qualification and certification requirements outlined in this RFP

  • absence of financial problems 

  • sufficient staff and/or vendors, facilities and equipment

In addition, the Conservancy may reject any response that contains contingencies, additions not called for, omissions, errors, or irregularities of any kind; provided, however, that the Conservancy reserves the right to waive any and all informalities or minor irregularities, including without limitation receipt of any omitted materials or information subsequent to submission.  


The Conservancy will have no obligation to treat any information submitted to it in response as proprietary or confidential, and information submitted to the Conservancy may be subject to disclosure pursuant to the Massachusetts Public Records Law. The Conservancy will have the right to use all or portions of the Respondent’s submittal and accompanying information as it considers necessary or desirable in connection with the project in question. By the submission of the required information and materials, the Respondent grants to the Conservancy an unrestricted license to use such information and materials in connection with such project.


After receipt of proposals, the Conservancy may, at its discretion, interview one or more Respondents, during which time such Respondent will have the opportunity to present its proposal and respond to questions; no statement by a Conservancy employee at any such interview is binding on the Conservancy. The Conservancy reserves the right to award final contracts on the basis of initial offers received, without discussions or requests for best and final offers. Selection of a Respondent does not imply that every element of that proposal has been accepted. 


The Respondent’s proposal in response to this RFP will be incorporated into a final contract between the Conservancy and the selected Respondent(s). If a Respondent is selected but proves unable to meet requirements necessary for contract signing, the Conservancy reserves the right to select another Respondent as a replacement. Respondents not selected within this RFP process may be engaged for future opportunities that arise.


The Conservancy will not be responsible under any circumstances for any costs incurred by any Respondents to this RFP.  

IV. APPENDIX - DRAFT MARKET VENDOR GUIDELINES

The following draft information is provided for guidance for Respondents composing their RFP responses. These draft guidelines are subject to change; a final version of the guidelines will be included in the contract.


1. OPERATIONS


A. Public Safety 

  • No vehicles will be permitted on The Greenway except with written permission of the Conservancy.

  • Drop-off or pick-up of equipment must be managed by the Operator and conducted with extreme caution due to the highly public nature of The Greenway and the significant pedestrian traffic. The Operator must employ every measure necessary to minimize danger to the general public. 

  • The Conservancy does not provide parking, either on The Greenway or elsewhere, for the Operator or their employees or vendors. All such parking is at the Operator’s sole cost and expense. All City and State parking laws and ordinances must be obeyed.

  • Security and public rule enforcement are the responsibility of Boston City Police Department and the Conservancy staff.

  • Due to special events or park maintenance, it may not always be possible for the Operator to utilize the Location. The Conservancy will provide as much advance notice to the Operator as possible and to find an alternate location when possible.

  • In the event of high winds, vendors are expected to dismantle any tent infrastructure to ensure the safety of the public. 

  • In the event of weather with the chance of rain 80% or greater or severe weather conditions, the Conservancy and Operator will mutually agree if a Market should be cancelled at least 24 hours prior to a Market event. 


B. Restrictions on Items for Sale

  • For any item intended to be consumed/used in the park, the sale of beverages in glass/breakable packing bottles is prohibited.

  • The use of polystyrene packaging is prohibited, and single-use plastics are strongly discouraged.

  • The City of Boston Plastic Bag Ordinance Chapter XVII prohibits the use of single-use plastic carryout bags with handles.

  • The selling of food and beverage items is prohibited unless specifically authorized in writing by the Conservancy. The selling and/or advertisement of cigarettes, cigars, vaping products, and any other tobacco products is strictly prohibited.


C. Cleanliness and Tidiness 

  • All Market infrastructures must be removed from the site daily.

  • The Location shall be kept neat and clean at all times. Staining or otherwise impairing paved surfaces on which the Market is located will not be tolerated. The Operator may be required to cover the cost of power-washing the site if deemed necessary by the Conservancy.


D. Trash and Litter

  • The Conservancy will remove trash from installed barrels within the park. If a nearby barrel is nearly full, the Operator should call the Conservancy’s supplemental services provider, Block by Block, to help assure timely pickup.

  • The Operator must remove daily all trash and recyclables generated by on-site operations. 

  • The Operator is responsible for picking up and removing from the site all litter within 10’ of the Market area. The Conservancy also expects the Operator to make reasonable efforts to assure cleanliness in the general area.


E. Vendor Information

  • The Operator must supply the Conservancy with a list of vendors at the beginning of the Market season for layout and invoicing purposes and notify the Conservancy of any vendor changes. 

  • The Operator must supply the Conservancy with the number of customers served at each event. These figures must be supplied at the end of each month in electronic form to the Conservancy.


F. Market Image 

  • All booths must be displayed in a professional manner. Only tents with white canopies are permitted and floor length tablecloths are required for all display tables. 

  • A minimum of 40lbs per tent leg is required. Cinder blocks, bricks, and water jugs are not acceptable weights. 

  • The Operator and vendors will only engage in behavior and speech conducive to good business practice and civility. Unlawful harassment of any type, including offensive, unwelcome physical or verbal behavior, and unsolicited comments or conduct related to a person’s race, color, national origin, ancestry, creed, religion, sex, sexual orientation, age, genetic information, gender identity, disability, military or veteran’s status will not be tolerated. Inappropriate language and behaviors will not be tolerated. Smoking, the use of alcohol, and/or the use of drugs are prohibited throughout The Greenway. 

  • No signs, banners, or related hardware (ropes, wires, nails, staples, etc.) are to be attached to any tree or Greenway infrastructure (tables, benches, etc.)

  • Vendors are not permitted to use the following offensive marketing techniques: hawking, calling attention to products in a loud repetitive public manner, and selling products in an aggressive way. 

  • Vendors are not permitted to use speakers, phones, or other devices to play music, videos, or other forms of entertainment. 


G.  Causes of denial of selling privileges; disciplinary actions

  • The Conservancy reserves the right to take action against the Operator who violates any of the rules and regulations detailed herein, or who fails to comply with relevant laws, rules or regulations (federal, state and local), this Agreement, or other rules established by the Conservancy.  At the Conservancy’s option, such actions may include, but are not limited to, fines, suspension of Market privileges, revocation of this Agreement, or any other rights or remedies available to the Conservancy at law or in equity. 


2. GOVERNMENT REQUIREMENTS AND REGULATIONS


The Operator and its employees shall inform themselves about and comply with federal, state and local laws as well as licensing requirements governing the production, display, distribution, sampling and sale of their products.  


3. INSURANCE REQUIREMENTS


I. Indemnification

Operator hereby agrees to defend, indemnify, and hold the Conservancy, the City of Boston, and the Massachusetts Department of Transportation, any event sponsor as selected by the Conservancy (if applicable) and any successor of the foregoing entities, and including elected and appointed officials, as well as the agents, directors, officers, employees and contractors of the same entities, harmless from and against any and all claims, demands, liabilities, causes of action, suits, judgments, damages, and expenses (including reasonable attorneys’ fees) arising from any injury to or death of any person or the damage to or theft, destruction, loss, or loss of use of, any property or inconvenience arising from or in connection with any act or omission of Operator or its agents, directors, officers, employees or contractors. If any proceeding is filed for which indemnity is required hereunder, Operator agrees, upon request therefore, to defend the indemnified party in such proceeding at its sole cost utilizing counsel satisfactory to the indemnified party. These defense, indemnity, and hold harmless obligations of Operator shall survive the expiration or earlier termination of this Agreement.


II. Types of Insurance

The following insurance requirements represent the minimum required insurance coverages and limits.   It is understood that these limits do not limit the liability of the Operator.  


  1. Workers Compensation 

Operator shall maintain the following workers compensation limits:

Coverage A Workers Compensation:  Statutory as Required by Massachusetts Law

Coverage B Employers Liability:  

  • bodily injury by accident $500,000 each accident

  • bodily injury by disease $500,000 each employee

  • bodily injury by disease $500,000 policy limit


  1. Property

Operator must secure property insurance on an all risk basis, subject to full replacement cost for all property used in conjunction with Operator’s operations with the Conservancy.  Such insurance should contain a waiver of subrogation stating Operator waives all rights of subrogation against the Conservancy for loss to Operator’s property.  It is agreed that the Conservancy is not responsible for any loss whatsoever to Operator’s property.


  1. General Liability

Operator shall maintain the following minimum limits of general liability insurance:

  • $1,000,000 per occurrence for bodily injury and property damage

  • $5,000      medical expense

  • $1,000,000 personal injury

  • $2,000,000 general aggregate 

  • $1,000,000 products / completed operations 


Coverage must be equivalent to ISO Form CG 01 01 12 07.

Coverage must be provided on a first dollar basis without a deductible.  General liability policies subject to a deductible will need to be approved by the Conservancy.


  1. Umbrella 

Operator shall maintain the following umbrella limits:

  • $2,000,000 per occurrence

  • $2,000,000 aggregate

Self Insured Retention:  Not to exceed $10,000.


Coverage should be equivalent or broader than the coverage afforded on the underlying general liability, automobile liability and employers liability grant within the workers compensation policy.


III. Other requirements

Certificates of Insurance evidencing the above required coverages must be provided to the Conservancy at the execution of contract.  Certificates of Insurance must be provided naming the following entities as Certificate Holders:

  • Rose Fitzgerald Kennedy Greenway Conservancy, Inc.; 185 Kneeland St.; Boston, MA 02111

  • City of Boston; One City Hall Square; Boston, MA 02201

  • Massachusetts Department of Transportation; 10 Park Plaza, Suite 3170; Boston, MA 02116


Insurance Carriers must be authorized to write business in the Commonwealth of Massachusetts and have a minimum AM Best Rating of A- VII. Certificates must specify the current AM Best Rating of each insurance carrier providing insurance to Operator.


Certificates must also specifically state the above entities are named as additional insureds on the general liability, automobile liability, and umbrella liability policies.  The certificate must also state that the coverage is being afforded to the additional insured on a primary and non-contributory basis.


All policies required must include a waiver of subrogation, waiving all of Operator’s rights against the Conservancy,  The City of Boston, and the Massachusetts Department of Transportation. Certificate must note the same. The workers compensation policy must be specifically endorsed as such.


The certificate should indicate that 30 days’ notice of cancellation or nonrenewal to each certificate holder will be provided.  Any “endeavor to provide notice” should be deleted.  The policies must be specifically endorsed to provide notice to the certificate holders.


Failure to provide property and casualty insurance certificates meeting the requirements detailed herein could result in revocation of acceptance and denial of access to The Greenway.


All insurance required must be maintained throughout the duration of the contract.  If at any time during the Term of Operator’s contract with the Conservancy evidence of current insurance is not on file with the Conservancy, then Operator’s right to occupy its designated Location(s) and provide Services will be suspended until Operator provides the Conservancy with acceptable evidence of the required insurance.