YSA is pleased to present Grantee with a 2021 Hershey Heartwarming Young Heroes GYSD Grant. This shall reflect, when signed, a Memorandum of Understanding (MOU) between the Grantee and Youth Service America, to begin immediately and remain in effect through the completion and reporting of the service project (May 14, 2021). The Grantee will receive benefits and fulfill requirements as outlined in the application materials and agreed upon by the representing, undersigned parties. Agreements in this MOU, adopted presently by the representing parties, are defined below.

YSA agrees to administer the following benefits for all Grantees:

• YSA will provide Grantee with a grant in the amount listed below for the planning and implementation of the service project described in the application. The funds are to be used only as outlined in the Grantee’s approved budget, or as amended with approval from YSA.
• Funds will be disbursed to the sponsoring organization/school after YSA receives this signed MOU, which is to be returned to YSA no later than Friday, March 26.
• YSA will provide a media release for the grantee to customize and use to reach out to and engage local media interest in the project.
• YSA will provide Grantee with the planning resources, free of charge, in electronic format in the Hershey Heartwarming Young Heroes GYSD Grantee Center as well as the YSA Knowledge Center, including the Youth Changing the World Toolkit as well as hunger-specific project planning tools.
• YSA will provide access to the Golden Volunteer platform for Grantee to use to promote the project, recruit, sign up, communicate with, check-in, and track volunteers.
• YSA will provide access to the InnerView platform for Grantee to use to create a service resume, apply for recognition, and collect stories and photos from project volunteers (ages 13+).
• YSA agrees to provide Grantee with technical assistance, upon request and as feasible, in planning the service project.
• YSA will feature Grantee in its local and national media and public awareness campaigns where possible.
• YSA retains the usage rights to all images, program reports, and information submitted to YSA.
• YSA reserves the right to publicize non-identifying information (such as first name, city, state, project descriptions) with news media and for other promotional purposes, such as websites, blogs, social media, etc. In specific instances and upon request, YSA may share the grantee/adult mentor’s contact information with news media for the purposes of promoting youth service.
• YSA will provide Grantee an online post-project impact report template.

The Grantee agrees to fulfill the following requirements:

• Grantee agrees to submit this signed MOU no later than Monday, April 12, 2021. If YSA does not receive MOU by this day, no funds will be disbursed unless arrangements have been made between YSA and the Grantee.
• Grantee agrees to implement the service project described in the grant application, including a significant component of the project activity on Global Youth Service Day (GYSD) (April 23-25, 2021).
• Grantee agrees to engage the minimum number of youth volunteers, ages 5-25, noted below in planning and/or implementing their GYSD project. (YSA will be flexible this year due to COVID-19 restrictions if you are not able to meet this minimum, but we ask that you make your best effort to reach this number.)
  
• Grantee agrees to put the health and safety of youth participants first by following all local, state, and national COVID-19 guidelines. If planning any in-person activities, put safety protocols into place, including but not limited to: mask wearing by all participants at all times, physical distancing of at least 6 feet, regular handwashing, and no shared use of materials or supplies among participants.
  
• If the project plans change significantly from those outlined and approved in the application, Grantee agrees to seek prior approval from YSA (Katie Reusch at kreusch@ysa.org) before proceeding. YSA will make all reasonable accommodations to support the Grantee.
• If for any reason the Grantee is unable to carry through with participation in this program, Grantee must contact YSA Grants immediately to make arrangements to return the balance of their funds.
• All grant funds must be used within the timeframe of this grant program (by the end of your 2020-2021 academic year). Although Grantee may wish to sustain the project beyond this timeframe, it is YSA’s intent that the grantee will use all allocated funds in the process of implementing the proposed project.
• Allowable expenses include project materials and supplies, recognition items (no more than 50% of your budget), local transportation, postage, copying/printing. Expenses that are not allowed include expensive equipment that will only be used once, direct payments to people, administrative/operations percentages, or items that will be donated directly to project recipients/beneficiaries.
  
• Grantee agrees to track all expenditures of granted funds. YSA may ask at any time during or after the grant program for grant fund receipts to be submitted to ensure the grant funds were used according to the submitted and granted budget.
• Grantee agrees to publicize this service project in local media and to provide YSA with links to any online media stories on the final Impact Report.
  
• Grantee agrees to recognize Hershey's Heartwarming Project and YSA's support in all printed materials about the project and in project publicity. YSA and Hershey Heartwarming Project logos are available for download via the Grantee Center.
• Grantee agrees to contact and invite public officials (local, state or national) to participate in the project.
• Grantee agrees to complete and submit a GYSD Activity Registration/Progress Report by no later than Friday, April 16, 2021 with specific Global Youth Service Day plans, including date, time, location, and activity description.
• Grantee agrees to complete and submit a final project Impact Report by no later than Friday, May 14, 2021.
• If Grantee fails to complete required reports (GYSD Activity Registration/Progress Report due April 9 and Final Report due May 14) or if in consultation with YSA it is determined that Grantee is unable to continue to fulfill the original goals of the program, YSA reserves the right to rescind the grant and to require the return of grant funds.
• Grantee agrees to provide YSA with at least 3 high definition photos of you performing your award-winning service activity; action-oriented photos are best. Parents or guardians for any participants under the age of 18 must sign a photo release form authorizing YSA and Hershey to use your project photographs. Download tipsheet and photo release template here. Photos should be submitted through the post-project impact report.
• Grantee or grantee's sponsoring organization will make at least one social media post thanking Hershey's Heartwarming Project for the grant OR grantee will produce a video clip thanking the The Hershey Company for the grant, exceeding no more than 15 seconds, by April 25, 2021. Facebook handles are @YouthServiceAmerica and @HersheyCompany. Twitter handles are @YouthService and @HersheyCompany. Instagram handles are @YouthService and @HersheyCompany. Use #GYSD21 and #HeartwarmingProject.
  

INDEMNIFICATION:

Grantee agrees to defend, indemnify, and hold The Hershey Company, YSA, and their directors, officers, employees, affiliates and agents, harmless for all claims, liabilities, damages and costs, including without limitation legal expenses and reasonable attorney’s fees, in connection with the injury to or death of any person or damage to property cause by, arising out of, or resulting from the execution of the service project contemplated by this MOU.

LIMITATION OF LIABILITY

Grantee agrees and acknowledges that in no event shall The Hershey Company, YSA, their directors, officers, employees, affiliates or agents be liable for indirect, special, incidental, or consequential damages of any kind arising from or relating to the service project contemplated by this MOU, even if YSA is expressly advised of the possibility of such damages. In no event shall YSA’s liability under this MOU for damages exceed the amount of the grant under this MOU. Some jurisdictions may not enforce such limitations; therefore, this provision is enforceable to the full extent permitted by applicable law.