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Overland Park CDBG Small Business Economic Recovery Program
Second Round

Guidelines + Application for Rent/Lease/Mortgage Assistance

Microenterprise + Job Retention Programs

ABOUT THE OVERLAND PARK CDBG SMALL BUSINESS ECONOMIC RECOVERY PROGRAM

 

The Overland Park CDBG Small Business Economic Recovery Program is administered by the Community Capital Fund (CCF) in partnership with the City of Overland Park, Kansas, and will award a second round of grants for rent, lease and mortgage assistance of up to $10,000 to small businesses located in Overland Park, Kan., which may not qualify for other forms of financial relief.

 

Funding for the second round will support applicants through ONE of the following programs:

 

#1 Microenterprise Program – Seeks to assist businesses with five (5) or fewer full-time employees (FTEs), who continue to experience negative impacts because of the COVID-19 pandemic. The business owner must have household income considered to be low- or moderate-income as defined by HUD. ($148,500 available).

 

#2 Job Retention Program – Seeks to assist businesses with 6-35 full-time employees (FTEs),  
who continue to experience negative impacts because of the COVID-19. The business owner must demonstrate the ability to retain or create jobs for employees representing low- or moderate-income as defined by HUD. ($495,016 available)


Please be sure that you have read the ELIGIBILITY GUIDELINES before submitting your application.
Applications will be accepted until 11:59 pm (CST) on Friday, July 16, 2021.

If you have questions or need assistance, please call (816) 502-9584, or email info@ccfkansascity.org.


GRANT PROGRAM DESCRIPTION


The second round of the Overland Park CDBG Small Business Economic Recovery Program (Small Business Program) seeks to assist businesses who continue to experience negative impacts because of the COVID-19 pandemic. Businesses will need to submit an application demonstrating the negative impact on their business as a result of COVID-19. If negative impact is confirmed, they will be eligible to receive up to $10,000 for rent, lease and mortgage assistance. Businesses that received funding from the first round of the Small Business Program may be eligible to receive up to an additional $5,000 for a not-to-exceed grant total of $10,000.


ELIGIBILITY


To qualify for the Overland Park CDBG Small Business Economic Recovery Program, applicants must:

For all applicants (1-6):


1.      Submit a completed application;

2.      Have a business physically located in Overland Park, Kansas;

3.      Be in an industry/sector deemed as “non-essential” due to the required response to the COVID-19 pandemic, including retail, food service, arts & entertainment, hospitality, fitness, personal service, and transportation. (Non-profit organizations, medical offices, and home-based businesses are not eligible);

4.      Prove the business is legally operating and current on State and Local taxes;

5.      Be in good standing in the City of Overland Park, Kansas, including no unpaid code enforcement liens or open code enforcement cases and not operating in violation of any Federal, State, or local laws; and

6.      Can demonstrate a loss of income since July 1, 2020, due to the necessary measures to combat the COVID-19 pandemic.


Each applicant needs to select the appropriate program (7-8):


7.      If a Microenterprise (Microenterprise Program) (Have 5 or fewer full-time employees (FTEs), one or more of whom is the business owner)

o    The business owner must have household income considered to be low- or moderate-income as defined by HUD;

o    Have annual revenues of less than or equal to $500,000.


8.      If a Small Business (Job Retention Program) (Have 6-35 full-time employees (FTEs))

o    Can demonstrate the ability to retain or create jobs for employees representing low- or moderate-income as defined by HUD;

o    Have annual revenues of less than or equal to $750,000.


Prioritization Process for the Microenterprise Program:

Applications will be scored and provide priority to businesses that:

·       The business owner is self-employed with no additional employees;

·       Experienced larger percent loss of sales;

·       Received funding in the first round and are in good standing and demonstrate continued need;

·       Business owned by an individual with AMI of 50% or less;

·       Did not receive funding from other funding sources; and 

·       Have rent or mortgage payments in arrears.


Prioritization Process for the Job Retention Program:

Applications will be scored and provide priority to businesses that:

·       Employ 6-10 FTE;

·       Experienced larger percent loss of sales;

·       Received funding in the first round who are in good standing and demonstrate continued need;

·       Did not receive funding from other funding sources; and 

·       Have rent or mortgage payments in arrears.


Non-profit organizations, medical offices, and home-based businesses are not eligible. Eligible businesses cannot be corporately owned, or publicly traded. Local franchises are eligible.


USE OF FUNDS


Funds from the OPKS Small Business Economic Recovery Program may be used to pay rent, lease or mortgage expenses where the business operates, provided those costs are not paid by insurance or by other local, State, Federal, or private programs. Grant funds will be paid directly to the rent, lease or mortgage holder on behalf of the eligible business. Eligible use of funds include up to three months of rent, lease or mortgage costs, not to exceed $10,000. Businesses that received funding from the first round may be eligible to receive an additional $5,000 for a total not-to-exceed $10,000. Repayment is not required if all conditions are met.

 

APPLICATION PROCESS

Application documents are available in English, Spanish, and Arabic languages, and additional language assistance can be facilitated. Applications need to be completed in English and may be submitted in several ways:

1.      Complete and submit an online application and provide your documentation.
Online applications are available starting June 21 at 
http://www.ccfkansascity.org/opks.

2.      Complete the fillable-form application and email with your documentation to info@ccfkansascity.org.

3.      If online or email submission is inaccessible or burdensome, please print, complete, and mail the application with your documentation to: Myron Scafe Building, ATTN: OPKS CDBG Small Business Program, 8500 Antioch Road, Overland Park, KS 66212. Application pickup is also available at this location.

 

Only completed applications with all required documentation will be considered for funding.

 

The review and selection process will determine which businesses meet the minimum eligibility and priority qualifications for funding. Applications that meet the minimum eligibility and priority qualifications will be reviewed and awarded based on greatest need. CCF reserves the right to make all award determinations.

 

TIMELINE

·       June 21, 2021 – Application Period Opens (application available at http://www.ccfkansascity.org/opks)

·       June 28 to July 16, 2021 – Socially distanced, in-person Office Hours for applicants will take place at the City of Overland Park, Kansas – Myron Scafe Building, 8500 Antioch Rd., Overland Park, KS 66212.

o    June 28, 2021 – 9:00 AM to 5:00 PM

o    July 12, 2021 – 9:00 AM to 5:00 PM

o    July 15, 2021 – 9:00 AM to 5:00 PM

o    July 16, 2021 – 9:00 AM to 5:00 PM

o    CCF staff will be available by appointment or walk-in for application assistance
You can find CCF’s contact information on the first section of this application form.

·       July 16, 2021 – Application Period Closes (pending quantity of responses, deadline could be extended)

·       August 2021 – Application Review and Notification of award, non-award

·       September 2021 – Grant Awardees receive payments

·       October 2021 to September 2022 – Quarterly reporting for Grant Awardees

·       September 2022 – 12-Month Program Evaluation

 

CHECKLIST OF REQUIRED DOCUMENTS

Businesses that apply will be asked to provide documentation in two tiers, with the initial required paperwork and additional paperwork requirements if deemed eligible to receive payment. Businesses that received funding in the first round may expect a simpler application. Other documentation may be requested.

Documentation to Determine Eligibility (All Applicants)

  • Certification of Good Standing from the State of Kansas
  • Copy of lease, rental or mortgage agreement for commercial location, including minimum monthly payment requirements
  • Copy of most recent quarterly payroll report
  • Business financials, including: (The purpose for receiving these documents is to demonstrate reduction in revenue during a three-month period beginning on March 2, 2020, or later.)
    • For Sole Proprietors and individual/single-owner LLCs: 2019 and/or 2020 Schedule C (Form 1040) 
    • For Partnerships: 2019 and/or 2020 Return of Partnership Income (Form 1065) with all schedules and KI’s and 941’s filed, most recent Annual Quarterly Balance Sheet or Profit & Loss Statement 
    • For Corporations: (both C and S) 2019 and/or 2020 1120 or 1120S Tax Return, 941’s, and/or a payroll statement  
    • IRS Form 941 from most recent quarter
    • If the need cannot be determined from other financial documents, bank statements should be provided for a comparable three-month period in 2019, 2020, and/or 2021.
    • If tax returns are not provided, year-end payroll reports are required for 2019 and/or 2020. 

Other Required Documentation

  • Photo ID
  • For Microenterprise Program (business with 5 or fewer full-time employees (FTEs):

o   Most recent personal tax return. The business owner must have household income considered to be low or moderate-income as defined by HUD. If no recent personal tax return, please provide income verification for all members of the household (pay stubs, bank statements, other).

  • For Job Retention Program (business with 6-35 employees): If applicant is a small business (6-35 employees):
    • Income documentation for each person in the position(s) you are pledging to retain or create. The business owner must demonstrate the ability to retain jobs for employees representing low- or moderate-income as defined by HUD.
  • Round 1 Recipients
    • Must be in good standing with the current grant (e.g. reports for April 15 + July 15, 2021 submitted/approved)
    • Must provide payroll documentation and bank statements for the most recent quarter

Required to Receive Payment

  • W-9 form for business
  • W-9 form for vendor to be paid (e.g. landlord, mortgage company)
  • Confirmation of DUNS number

 

REQUIRED FOR PRIORITIZATION

  • Most recent ledger/notice of overdue rent/mortgage/notice of eviction/foreclosure).

 

Based on the information provided, Community Capital Fund and the City of Overland Park, Kansas will determine specific program eligibility and conduct additional underwriting as required by HUD regulations at 24 CFR 570.209(a), Guidelines and Objectives for Evaluating Project Costs and Financial Requirements.

 

AGREEMENT BY GRANT AWARDEE (Ongoing Requirements)

·       The grant recipient will need to sign an agreement between Community Capital Fund and the business, committing to program requirements.

·       Grant recipients will be required to submit quarterly reports for one year after receiving funding from the second round to ensure job retention.

·       Submitted quarterly reports will include use of funds, business status, and current number of employees.

·       CCF will provide the quarterly report template document to businesses that receive grant funds.

 

STATEMENT OF NON-DISCRIMINATION

It is the general policy of CCF to operate without discrimination as to age, race, religion, sex, sexual orientation, gender identity, or national origin in its overall administration and consideration of grant requests.

Application


Overland Park CDBG Small Business Economic Recovery Program - Second Round

 

Please complete the following application in full and submit to Community Capital Fund.

Part 1: Personal Information











Any of the personal information provided below will be used to assess organizational impact and will NOT be used in the decision-making process or be publicized without your consent.









Please provide the following documentation in attachments section:
  • Photo ID
Part 2: Business Information


















Business Owner Information

Owner's Name Percentage of Business Owned
List Your Name First
Additional Owner's Name



If you answered “YES” to both questions above, SKIP to PART 3 of this application (REQUESTED ASSISTANCE), and then skip to the final section (ENDORSEMENT) where you will sign, and then you can submit this application with required documentation.  If you did not receive funding in the first round, continue on and complete all sections that are applicable to you in the application.
Part 2 (Cont.): Business Information

Impact of COVID-19








Please provide the following documentation in attachments section:
  • Certificate of Good Standing from the Kansas Secretary of State
  • Copy of most recent quarterly payroll report
  • Business financials, including (The purpose for receiving these documents is to demonstrate reduction in revenue during a three-month period beginning on March 2, 2020, or later.):
    • For sole proprietors and individual/single-member LLC's: 2019 and/or 2020 Schedule C (Form 1040);
    • For partnerships: 2019 and/or 2020 Return of Partnership Income (Form 1065) with all schedules and KI's and 941's filed, most recent Annual Quarterly Balance Sheet or Profit & Loss Statement;
    • For Corporations: (both C and S) 2019 and/or 2020 1120 or 1120 S Tax Return, 941's, and/or a payroll statement;
    • IRS Form 941 from most recent quarter
    • If the need cannot be determined from other financial documents, bank statements should be provided for a comparable three-month period in 2019, 2020, and/or 2021
    • If tax returns are not provided, year-end payroll reports are required for 2019 and/or 2020.
Part 3: Requested Assistance








Please provide the following documentation in attachments section:

  • Copy of lease, rental or mortgage agreement for commercial location, including minimum monthly payment requirements
REQUIRED FOR PRIORITIZATION PROCESS
  • Most recent ledger/notice of overdue rent/mortgage and/or notice of eviction/foreclosure
Additional Information

Loan. grant, or other assistance applied for Amount applied for Application status (Denied, Approved, Pending) For what purpose? (Rent/Mortgage, Utilities, Other)



If "YES" (five or fewer full-time employees (FTEs)), complete PART 4 (MICROENTERPRISE PROGRAM).

If "NO" (6-35 full-time employees (FTEs)), complete PART 5 (JOB RETENTION PROGRAM).
Part 4: Microenterprise Program (for applicants with five (5) or fewer full-time employees (FTEs))
As a condition of receiving assistance through the MICROENTERPRISE PROGRAM, the business owner of a business with five (5) or fewer full-time employees (FTEs) must have household income considered to be low- or moderate-income as defined by HUD (See 2021 HUD Kansas City, MO-KS Metro Income Limits below to determine if the business owner is an eligible LMI person).

2021 Income Limits (Kansas City, MO-KS Metro)

# of Persons in

Household

Very Low

Income

Low

Income

Moderate

Income

1

$18,200

$30,350

$48,550

2

$20,800

$34,650

$55,540

3

$23,400

$39,000

$62,400

4

$26,500

$43,300

$69,300

5

$31,040

$46,800

$74,850

6

$35,580

$50,250

$80,400

7

$40,120

$53,700

$85,950

8

$44,600

$57,200

$91,500



Please provide the following documentation in attachments section:
  • Most recent personal tax return.
  • If no recent personal tax return, please provide income verification for all members of the household (pay stubs, bank statements, other)
Part 5: Job Retention Program (for applicants with 6-35 full-time employees (FTEs))

As a condition of receiving assistance through the JOB RETENTION PROGRAM, businesses with 6-35 full-time employees (FTEs) must either create or retain at least one computed FTE job that must be held by an employee representing low- or moderate-income as defined by HUD. (SEE 2021 HUD Kansas City, MO-KS Metro Income Limits below to determine if the position is held by a LMI eligible person)

2021 Income Limits (Kansas City, MO-KS Metro)

# of Persons in

Household

Very Low

Income

Low

Income

Moderate

Income

1

$18,200

$30,350

$48,550

2

$20,800

$34,650

$55,540

3

$23,400

$39,000

$62,400

4

$26,500

$43,300

$69,300

5

$31,040

$46,800

$74,850

6

$35,580

$50,250

$80,400

7

$40,120

$53,700

$85,950

8

$44,600

$57,200

$91,500

Statement of job creation/retention




Indicate which job titles will be created or retained as receipt of this assistance. PLEASE PROVIDE INCOME DOCUMENTATION FOR THE LMI PERSONS TO WHICH YOU PLEDGE TO CREATE OR RETAIN A JOB.

Position Title (Not Employee Name/ID) Create or Retain? Employee Name/ID (if retaining position (must match payroll RPT)
FTE Position to Create/Retain
Endorsement
I certify that the statements on this application are true to the best of my knowledge and belief and understand that they will be verified; and I will comply with the applicable laws, regulations, terms, and conditions in effect at the time of the grant. I understand any false statement made on this application will cause me to be disqualified for admission or the repayment of the assistance I receive on this application.



Release of information:

I understand that the Community Capital Fund (CCF) has been contracted by the City of Overland Park, KS to administer the Overland Park CDBG Small Business Economic Recovery Program. I consent to CCF providing my information to the City, as necessary, to demonstrate compliance with the Program Requirements.

Required attachments

All Second Round Applicants




Business financials, including:








Other Required Documentation: