GRANT PROGRAM DESCRIPTION
The second round of the Overland
Park CDBG Small Business Economic Recovery Program (Small Business Program)
seeks to assist businesses who continue to experience negative impacts because
of the COVID-19 pandemic. Businesses will need to submit an application
demonstrating the negative impact on their business as a result of COVID-19. If
negative impact is confirmed, they will be eligible to receive up to $10,000
for rent, lease and mortgage assistance. Businesses that received funding
from the first round of the Small Business Program may be eligible to receive up
to an additional $5,000 for a not-to-exceed grant total of $10,000.
ELIGIBILITY
To qualify for the Overland Park
CDBG Small Business Economic Recovery Program, applicants must:
For all applicants (1-6):
1. Submit a completed application;
2. Have a business physically located in Overland
Park, Kansas;
3. Be in an industry/sector deemed as
“non-essential” due to the required response to the COVID-19 pandemic,
including retail, food service, arts & entertainment, hospitality, fitness,
personal service, and transportation. (Non-profit organizations, medical
offices, and home-based businesses are not eligible);
4. Prove the business is
legally operating and current on State and Local taxes;
5. Be in good standing in the City of Overland
Park, Kansas, including no unpaid code enforcement liens or open code
enforcement cases and not operating in violation of any Federal, State, or
local laws; and
6. Can demonstrate a loss of income since July 1,
2020, due to the necessary measures to combat the COVID-19 pandemic.
Each applicant needs to
select the appropriate program (7-8):
7. If a Microenterprise
(Microenterprise Program) (Have 5 or fewer full-time employees (FTEs), one or more of whom
is the business owner)
o The business owner must have household income considered to be low- or moderate-income as defined by HUD;
o Have annual revenues of less than or equal to $500,000.
8. If a Small Business
(Job Retention Program) (Have 6-35 full-time employees (FTEs))
o Can demonstrate the ability to retain or create jobs for employees representing low- or moderate-income as defined by HUD;
o Have annual revenues of less than or equal to $750,000.
Prioritization Process for
the Microenterprise Program:
Applications will be scored and provide priority to businesses
that:
·
The business owner is self-employed with no additional employees;
·
Experienced larger percent loss of sales;
·
Received funding in the first round and are in good standing and
demonstrate continued need;
·
Business owned by an individual with AMI of 50% or less;
·
Did not receive funding from other funding sources; and
·
Have rent or mortgage payments in arrears.
Prioritization Process for the
Job Retention Program:
Applications will be scored and provide priority to businesses
that:
·
Employ 6-10 FTE;
·
Experienced larger percent loss of sales;
·
Received funding in the first round who are in good standing and
demonstrate continued need;
·
Did not receive funding from other funding sources; and
·
Have rent or mortgage payments in arrears.
Non-profit organizations, medical offices, and home-based
businesses are not eligible. Eligible businesses cannot be corporately owned,
or publicly traded. Local franchises are eligible.
USE OF FUNDS
Funds from the OPKS
Small Business Economic Recovery Program may be used to pay rent, lease or
mortgage expenses where the business operates, provided those costs are not
paid by insurance or by other local, State, Federal, or private programs.
Grant funds will be paid directly to the rent, lease or mortgage holder on
behalf of the eligible business. Eligible use of funds include up to three months of rent, lease or
mortgage costs, not to exceed $10,000. Businesses that received funding from
the first round may be eligible to receive an additional $5,000 for a total
not-to-exceed $10,000. Repayment
is not required if all conditions are met.
APPLICATION PROCESS
Application documents are available in English, Spanish,
and Arabic languages, and additional language assistance can be facilitated.
Applications need to be completed in English and may be submitted in several
ways:
1. Complete
and submit an online application and provide your documentation.
Online applications are available starting June 21 at http://www.ccfkansascity.org/opks.
2. Complete
the fillable-form application and email with your documentation to info@ccfkansascity.org.
3. If
online or email submission is inaccessible or burdensome, please print,
complete, and mail the application with your documentation to: Myron Scafe
Building, ATTN: OPKS CDBG Small Business Program, 8500 Antioch Road, Overland
Park, KS 66212. Application pickup is also available at this location.
Only
completed applications with all required documentation will be considered for
funding.
The review and selection process will determine which businesses meet the
minimum eligibility and priority qualifications for funding. Applications that
meet the minimum eligibility and priority qualifications will be reviewed and
awarded based on greatest need. CCF reserves the right to make all award
determinations.
TIMELINE
· June 21, 2021 – Application Period
Opens (application available at http://www.ccfkansascity.org/opks)
· June 28 to July 16,
2021 –
Socially distanced, in-person Office Hours
for applicants will take place at the City of Overland Park, Kansas – Myron
Scafe Building, 8500 Antioch Rd., Overland Park, KS 66212.
o
June
28, 2021 – 9:00 AM to 5:00 PM
o
July
12, 2021 – 9:00 AM to 5:00 PM
o
July
15, 2021 – 9:00 AM to 5:00 PM
o
July
16, 2021 – 9:00 AM to 5:00 PM
o
CCF
staff will be available by appointment or walk-in for application assistance
You can find CCF’s contact information on the first section of this application
form.
· July 16, 2021 – Application Period
Closes (pending quantity of responses, deadline could be extended)
· August 2021 – Application Review
and Notification of award, non-award
· September 2021 – Grant Awardees receive
payments
· October 2021 to
September 2022 –
Quarterly reporting for Grant Awardees
· September 2022 – 12-Month Program
Evaluation
CHECKLIST OF REQUIRED DOCUMENTS
Businesses that apply will be asked
to provide documentation in two tiers, with the initial required paperwork and
additional paperwork requirements if deemed eligible to receive payment.
Businesses that received funding in the first round may expect a simpler application. Other documentation may be
requested.
Documentation to Determine
Eligibility (All Applicants)
- Certification of Good Standing
from the State of Kansas
- Copy of lease, rental or mortgage
agreement for commercial location, including minimum monthly payment
requirements
- Copy of most recent quarterly payroll report
- Business financials, including: (The purpose
for receiving these documents is to demonstrate reduction in revenue during
a three-month period beginning on March 2, 2020, or later.)
- For Sole Proprietors and
individual/single-owner LLCs: 2019 and/or 2020 Schedule C (Form
1040)
- For Partnerships: 2019 and/or 2020 Return
of Partnership Income (Form 1065) with all schedules and KI’s and 941’s
filed, most recent Annual Quarterly Balance Sheet or Profit & Loss
Statement
- For Corporations: (both C
and S) 2019 and/or 2020 1120 or 1120S Tax Return, 941’s, and/or a payroll
statement
- IRS Form 941 from most recent quarter
- If the need cannot be determined from other
financial documents, bank statements should be provided for a comparable
three-month period in 2019, 2020, and/or 2021.
- If tax returns are not provided, year-end
payroll reports are required for 2019 and/or 2020.
Other
Required Documentation
- Photo
ID
- For Microenterprise Program (business with
5 or fewer full-time employees (FTEs):
o
Most recent
personal tax return. The business owner must have household income
considered to be low or moderate-income as defined by HUD. If no recent
personal tax return, please provide income verification for all members of the
household (pay stubs, bank statements, other).
- For
Job Retention Program (business with 6-35 employees): If applicant is a small business
(6-35 employees):
- Income
documentation for each person in the position(s) you are pledging to
retain or create. The business owner must demonstrate the ability to
retain jobs for employees representing low- or moderate-income as defined
by HUD.
- Round 1 Recipients
- Must be in good standing with the current
grant (e.g. reports for April 15 + July 15, 2021 submitted/approved)
- Must provide payroll documentation
and bank statements for the most recent quarter
Required to Receive Payment
- W-9 form for business
- W-9 form for vendor to be paid (e.g.
landlord, mortgage company)
- Confirmation of DUNS number
REQUIRED FOR PRIORITIZATION
- Most recent ledger/notice of
overdue rent/mortgage/notice of eviction/foreclosure).
Based on the information provided,
Community Capital Fund and the City of Overland Park, Kansas will determine
specific program eligibility and conduct additional underwriting as required by
HUD regulations at 24 CFR 570.209(a), Guidelines and Objectives for Evaluating
Project Costs and Financial Requirements.
AGREEMENT BY GRANT AWARDEE (Ongoing Requirements)
·
The grant recipient will need to sign an agreement between
Community Capital Fund and the business, committing to program requirements.
·
Grant recipients will be required to submit quarterly reports for
one year after receiving funding from the second round to ensure job retention.
· Submitted
quarterly reports will include use of funds, business status, and current
number of employees.
·
CCF will provide the quarterly report template document to
businesses that receive grant funds.
STATEMENT OF NON-DISCRIMINATION
It is the general
policy of CCF to operate without discrimination as to age, race, religion, sex,
sexual orientation, gender identity, or national origin in its overall
administration and consideration of grant requests.
