• We will ask you for personal information such as your name, email address, date of birth and home address in order to match you with tutors, monitor your academic progress, and send you necessary communications while you are taking part in The Access Project.
• We use your grades, your application form answers and recommendations from your teachers to assess your eligibility to participate in The Access Project (TAP).
• We use your postcode to determine whether people in your area are likely to go to university using The Office for Students POLAR higher education participation measure. In addition, we also use postcode data to determine which category of CACI ACORN and ONS IDACI neighbourhood our students come from. We use this data to establish eligibility for The Access Project - prioritising those from areas less likely to attend university - and for sharing with evaluation partners to determine the effectiveness of The Access Project.
• We will ask your school to tell us about your Free School Meal status, any Special Educational Needs, your university choices and your grades. We will use this to decide if you are eligible for The Access Project and to support you throughout your time on the programme. We prioritise students who are eligible for Free School Meals, Pupil Premium, or are in care/care leavers.
• We will ask your parents to tell us about your health, Special Educational Needs and dietary requirements, so that we can meet your needs during all Access Project activities
• For online tutorials, we will record your image via webcam during your tutorials for safeguarding and quality purposes. The Online Tuition Coordinator of The Access Project will conduct regular spot checks of videos and will also drop in on live sessions
• We, and any other organisations that we trust to work with us, will only use your information for reasons related to The Access Project.
• Your data will be stored securely on The Access Project’s IT network, Salesforce, which is only accessible to authorised users.
• We will keep your information until you are at least 25 years old for safeguarding purposes. We may retain your anonymised data past this to evaluate the impact of TAP on our students over time. All data will be kept in line with our retention policy. Please not that if you are not accepted onto the programme, we will delete your information within 3 months of informing you.

• We will share your contact details and relevant information about you with your tutor(s).
• We will share information about you with corporate partners and other organisations that we work with for funding and evaluation. They will only use your information to provide tutoring and to evaluate The Access Project. They will only store your information for as long as it is needed to run the programme, and will delete your information afterwards.
• We may share your data with a university to inform them about their volunteer tutor pairings.
• We will share information relating to your progress and any relevant safeguarding information with your school.
• We will not share special category data, such as your ethnicity or health information, with anyone else without your consent unless we are required to by law.
• The Access Project and any related partner may share your personal data when required to by law.
• Except for these reasons given in line with the law and our policies, The Access Project (or any partners) will not share, sell or rent your personal information to anyone else.

• Consent: We ask for your consent to use special category data such as your ethnicity, which we use to monitor equality and diversity. We also ask for your consent to contact you for any reason other than necessary communications while you are on the programme. 
• Performance of a Contract: We share your information when it is essential for us to run The Access Project, for example sharing your contact details with your tutor in order to fulfil our obligations under this contract. 
• Legitimate Interests: We share information that will help us to improve The Access Project, except where doing this is unfair to you. 
• Specifically, we have a legitimate interest in receiving grades and university application information from schools and in sharing student and tutor information with organisations that help us to evaluate The Access Project, to determine the effectiveness of The Access Project and make it more effective for future students. We also use recorded online tutorials for internal training purposes. Please note we will not share this more widely without your permission.
• If you don’t want us to use your data for these legitimate interests, please contact info@theaccessproject.org.uk.
• We share your information when we have a legal obligation to do so. For example, we may report a concern about your wellbeing to Children's Services. We may also have to disclose your information to third parties such as the courts, the local authority or the police where legally obliged to do so.
• We will share information to prevent someone from coming to serious harm, in accordance with the legal basis of vital interests.

• The right to see all of your personal information that we use.
• The right to ask us to correct any of your personal information that is inaccurate or out of date.
• The right to ask us to erase your information when we are no longer using it.
• The right to withdraw your consent to the processing at any time.
• The right to request your personal information in a transferrable format (the right to data portability).
• The right to request a restriction on the processing of your personal information.
• The right to object to us using your personal information.
• The right to make a complaint with the Information Commissioner's Office by visiting www.ico.org.uk.

We would like to collect data relating to your ethnic origin, gender, and your parents’ higher education background to help us monitor the diversity of our student pool. Providing this data is completely optional, and you can withdraw your consent at any time by contacting us at info@theaccessproject.org.uk

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Self-Efficacy Instructions