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CITY OF INDEPENDENCE CDBG LOCAL SMALL BUSINESS ASSISTANCE PROGRAM

2021 Guidelines + Application for Rent/Lease/Mortgage Assistance

ABOUT THE CITY OF INDEPENDENCE CDBG LOCAL SMALL BUSINESS ASSISTANCE PROGRAM

 

The City of Independence CDBG Local Small Business Assistance Program is administered by the Community Capital Fund (CCF) in partnership with the City of Independence, Missouri, and will award grants for rent, lease and mortgage assistance from $5,000 to $20,000 to small businesses located within the City of Independence, Missouri, which are experiencing economic hardship caused by COVID-19 and may not qualify for other forms of financial relief.

 

These grants will provide immediate financial relief and liquidity to small businesses (with 20 or fewer employees) located within the City of Independence, Missouri that are experiencing the severe and unprecedented economic disruption because of the COVID-19 pandemic. Grants will help cover rent/lease/ mortgage expenses, allowing small businesses within the City of Independence, Missouri to continue to operate, maintain jobs, and meet other financial obligations. These additional resources will ensure small businesses have access to a full array of capital and business support services to maximize the impact of the CDBG grants and come out of this crisis stronger.

 

 

Visit the City of Independence CDBG Local Small Business Assistance Program web page at www.ccfkansascity.org/indepmo


Please be sure that you have read the ELIGIBILITY GUIDELINES before submitting your application.
Applications will be accepted until 11:59 pm (CST) on Friday, September 3, 2021.

If you have questions or need assistance, please call (816) 502-9584, or email info@ccfkansascity.org.


GRANT PROGRAM DESCRIPTION


The City of Independence CDBG Local Small Business Assistance Program (Small Business Program) seeks to assist businesses with 20 or fewer employees that have experienced negative impacts because of the COVID-19 pandemic. Eligible businesses will need to submit an application and supporting documentation demonstrating the negative impact on their business as a result of COVID-19. If negative impact is confirmed, they will be eligible to receive grants (from $5,000 to $20,000) for rent, lease, or mortgage expenses. Businesses need to commit to retaining or creating jobs for low to moderate-income people. 51% or more of the full-time equivalent (FTE) jobs retained or created must be for persons from low to moderate-income households defined by HUD. Businesses receiving funding will also be required to report quarterly on their status for a period of one year. Funding for this program is made available through an additional allocation of Community Development Block Grant (CDBG) funding through the CARES Act.


ELIGIBILITY


To qualify for the City of Independence, Missouri Small Business Program, applicants need to:


1.      Submit a completed application;

2.      Be based in the City of Independence, Missouri limits, and have a physical brick and mortar location in which they were located on or before March 1, 2020 (home-based businesses are not eligible);

3.      Be a for-profit corporation, LLC, partnership, or sole proprietorship (business must be locally owned); 

4.      Employ one (1) to twenty (20) full-time equivalent (FTE) employees;

5.      Commit to retaining or creating jobs for low to moderate- income people. 51% or more of the full-time equivalent (FTE) jobs retained or created must be for persons from low to moderate-income households defined by HUD;

6.      Prove the business is legally operating and current on State and Local taxes;

7.      Be in good standing with the State of Missouri;

8.    Be in good standing in the City of Independence, Missouri, including no unpaid code enforcement liens or open code enforcement cases and not operating in violation of any Federal, State, or local laws;

9.      Not currently in bankruptcy and have not filed for bankruptcy in the last 12 months;

10.   Have no conflict of interest with the City of Independence, Missouri (e.g., City of Independence elected officials and their immediate family members, or City of Independence staff cannot have ownership or financial interest in the assisted business, or be an employee of the assisted business); and,

11. Can demonstrate a loss of income since March 1, 2020, due to the necessary measures to combat the COVID-19 pandemic.


Prioritization Process for the City of Independence, Missouri Small Business Program:


1.   The business is woman- or minority-owned;

2.   The business can document the number of employees impacted by the potential grant funds, or other criteria permissible by HUD and CDBG/CDBG-CV regulations and guidelines;

3.   The business has ten (10) or fewer employees and $750,000 or less in annual revenues;

4.   The business is in an industry/sector deemed as “non-essential,” due to the required response to the COVID-19 pandemic. These industries/sectors include, but are not limited to, retail, food service, arts and entertainment, hospitality, healthcare not directly involved in the COVID-19 response, fitness, personal service, and transportation; and,

5.   The business is located in one of the lowest-income areas of the City of Independence, Missouri, which are concentrated in the northern half of the city where poverty rates range from 20-60%. These areas are predominately concentrated in the areas west of Noland Road, as well as in Northeast Independence near MO-291 and 24-Highway where the Hawthorne Place multi-family subsidized apartment complex is home to more than 600 very low-income families.


Non-profit organizations, medical offices, and home-based businesses are not eligible. Eligible businesses cannot be corporately owned, or publicly traded. Local franchises are eligible.


USE OF FUNDS


Funds from the City of Independence, Missouri Small Business Program may be used to pay rent, lease, or mortgage

expenses where the business operates, provided those costs are not paid by insurance or by other local, State, Federal,

or private programs. Grant funds will be paid directly to the rent, lease, or mortgage holder on behalf of the eligible business.

Grants may not exceed $20,000.  Repayment is not required if all conditions are met.

 

APPLICATION PROCESS

Application documents may be submitted in several ways:


1.      Complete and submit an online application with provide your documentation.
Online applications are available starting August 17, 2021 at
https://ccfkansascity.org/indepmo.


2.      Complete the fillable-form application and email with your documentation to info@ccfkansascity.org.


3.      If online submission is inaccessible or burdensome, please print, complete, and mail the application with your documentation to: Independence Economic Development Council, ATTN: City of Independence CDBG Local Small Business Assistance Program, c/o CCF, 210 W Truman Rd., Independence, MO 64050. Application pick-up and drop-off is also available at this location. If you have been diagnosed or have been exposed to a person diagnosed with COVID-19 in the last 14 days or are currently experiencing a fever, cough, or sore throat—PLEASE DO NOT SUBMIT YOUR APPLICATION IN-PERSON.

 

Only completed applications with all required documentation will be considered for funding.

 

The review and selection process will determine which businesses meet the minimum eligibility and priority qualifications for funding. Applications that meet the minimum eligibility and priority qualifications will be reviewed and awarded based on greatest need. CCF reserves the right to make all award determinations.

 

TIMELINE

·       TUESDAY, AUGUST 17, 2021 – Application Period Opens (application available at www.ccfkansascity.org/indepmo)


·       3 PM, THURSDAY, AUGUST 19, 2021 – Information Session / City of Independence Local Small Business Assistance Program. Register online in advance for this meeting: https://us02web.zoom.us/meeting/register/tZMsc--vrDIoGNYhveaa7bE44-ZQ3LPQB51O. After registering, you’ll receive a confirmation email containing information for joining the meeting.


·       AUGUST 17 – 30, 2021 – Socially distanced, in-person Office Hours for applicants will take place at the Independence Council for Economic Development – 210 W. TRUMAN RD., INDEPENDENCE, MO 64050.

o    Tuesday, August17 – 9:00 a.m. to 5:00 p.m.

o    Thursday, August 19 – 9:00 a.m. to 5:00 p.m.

o    Wednesday, August 25 – 9:00 a.m. to 5:00 p.m.

o    Monday, August 30 – 9:00 a.m. to 5:00 p.m.


·       SEPTEMBER 3, 2021 (by 11:59 p.m. CST) – Application Period Closes


·       SEPTEMBER 6 – SEPTEMBER 30, 2021 – Application Review Period


·       WEEK OF OCTOBER 4, 2021 – Applicants notified of award, non-award


·       OCTOBER 2021 TO SEPTEMBER 2022 – Quarterly reporting for awardees

 

CHECKLIST OF REQUIRED DOCUMENTS

Businesses that apply will be asked to provide documentation in two tiers: 1.) the initial required paperwork and,

2.) additional paperwork requirements if deemed eligible to receive payment. Other documentation may be requested.


Documentation to Determine Eligibility (All Applicants)

  • Certification of Good Standing from the State of Missouri
  • Copy of lease, rental or mortgage agreement for commercial location, including minimum monthly payment requirements
  • Copy of most recent quarterly payroll report
  • Business financials, including: (The purpose for receiving these documents is to demonstrate reduction in revenue beginning March 1, 2020, or later.)
    • For Sole Proprietors and individual/single-owner LLCs: 2019 and/or 2020 Schedule C (Form 1040) 
    • For Partnerships: 2019 and/or 2020 Return of Partnership Income (Form 1065) with all schedules and KI’s and 941’s filed, most recent Annual Quarterly Balance Sheet or Profit & Loss Statement 
    • For Corporations: (both C and S) 2019 and/or 2020 1120 or 1120S Tax Return, 941’s, and/or a payroll statement  
    • IRS Form 941 from most recent quarter
    • If the need cannot be determined from other financial documents, bank statements should be provided for a comparable three-month period in 2019, 2020, and/or 2021.
    • If tax returns are not provided, year-end payroll reports are required for 2019 and/or 2020. 
  • Income documentation for each person in the position(s) you are pledging to retain or create (i.e., payroll reports, pay stubs, W-2’s). The business owner must demonstrate the ability to retain jobs for employees representing low- or moderate-income as defined by HUD.
  • Income documentation of the business owner, if business with 5 or fewer full-time employees (FTEs)
    • Most recent personal tax returns.
    • If no recent personal tax returns, please provide income verification for all members of the household (pay stubs, bank statements, other)

Other Required Documentation

  • Photo ID

Required to Receive Payment

  • W-9 form for business
  • W-9 form for vendor to be paid (e.g., landlord, mortgage company)
  • Confirmation of DUNS number

Based on the information provided, Community Capital Fund and the City of Independence, Missouri will determine specific program eligibility and conduct additional underwriting as required by HUD regulations at 24 CFR 570.209(a), Guidelines and Objectives for Evaluating Project Costs and Financial Requirements.

 

AGREEMENT BY GRANT GRANTEE

·       The grant recipient will need to sign an agreement between Community Capital Fund and the business, committing to program requirements.

·       Grant recipients will be required to submit quarterly reports for one year after receiving funding from the second round to ensure job retention.

·       Submitted quarterly reports will include use of funds, business status, and current number of employees.

·       CCF will provide the quarterly report template document to businesses that receive grant funds.

 

STATEMENT OF NON-DISCRIMINATION

It is the general policy of CCF to operate without discrimination as to age, race, religion, sex, sexual orientation, gender identity, or national origin in its overall administration and consideration of grant requests.

Application


The City of Independence CDBG Local Small Business Assistance Program

 

Please complete the following application in full and submit to Community Capital Fund.

Part 1: Personal Information











Any of the personal information provided below will be used to assess organizational impact and will NOT be used in the decision-making process or be publicized without your consent.









Please provide the following documentation in attachments section:
  • Photo ID
Part 2: Business Information


















Business Owner Information

Owner's Name Percentage of Business Owned
List Your Name First
Additional Owner's Name

Impact of COVID-19








Please provide the following documentation in attachments section:
  • Certificate of Good Standing from the State of Missouri
  • Copy of most recent quarterly payroll report
  • Business financials, including (The purpose for receiving these documents is to demonstrate reduction in revenue during a three-month period beginning on March 1, 2020, or later.):
    • For sole proprietors and individual/single-member LLC's: 2019 and/or 2020 Schedule C (Form 1040);
    • For partnerships: 2019 and/or 2020 Return of Partnership Income (Form 1065) with all schedules and KI's and 941's filed, most recent Annual Quarterly Balance Sheet or Profit & Loss Statement;
    • For Corporations: (both C and S) 2019 and/or 2020 1120 or 1120 S Tax Return, 941's, and/or a payroll statement;
    • IRS Form 941 from most recent quarter
    • If the need cannot be determined from other financial documents, bank statements should be provided for a comparable three-month period in 2019, 2020, and/or 2021
    • If tax returns are not provided, year-end payroll reports are required for 2019 and/or 2020.
Part 3: Requested Assistance








Please provide the following documentation in attachments section:

  • Copy of lease, rental or mortgage agreement for commercial location, including minimum monthly payment requirements
Additional Information

Loan. grant, or other assistance applied for Amount applied for Application status (Denied, Approved, Pending) For what purpose? (Rent/Mortgage, Utilities, Other)





Please provide the following documentation in attachments section (if owner of a business with 5 or fewer full-time employees (FTEs)):
  • Most recent personal tax return.
  • If no recent personal tax return, please provide income verification for all members of the household (pay stubs, bank statements, other)
Part 4: Job Retention/Creation

As a condition of receiving assistance through the CITY OF INDEPENDENCE CDBG LOCAL SMALL BUSINESS ASSISTANCE PROGRAM, businesses must either create or retain at least one computed FTE job that must be held by an employee representing low- or moderate-income as defined by HUD. (SEE 2021 HUD Kansas City, MO-KS Metro Income Limits below to determine if the position is held by a LMI eligible person)

2021 Income Limits (Kansas City, MO-KS Metro)

# of Persons in

Household

Very Low

Income

Low

Income

Moderate

Income

1

$18,200

$30,350

$48,550

2

$20,800

$34,650

$55,540

3

$23,400

$39,000

$62,400

4

$26,500

$43,300

$69,300

5

$31,040

$46,800

$74,850

6

$35,580

$50,250

$80,400

7

$40,120

$53,700

$85,950

8

$44,600

$57,200

$91,500

Statement of job creation/retention




Indicate which job titles will be created or retained as receipt of this assistance. PLEASE PROVIDE INCOME DOCUMENTATION FOR THE LMI PERSONS TO WHICH YOU PLEDGE TO CREATE OR RETAIN A JOB.

Position Title (Not Employee Name/ID) Create or Retain? Employee Name/ID (if retaining position (must match payroll RPT) Employee Wage/ Salary
FTE Position to Create/Retain
Endorsement
I certify that the statements on this application are true to the best of my knowledge and belief and understand that they will be verified; and I will comply with the applicable laws, regulations, terms, and conditions in effect at the time of the grant. I understand any false statement made on this application will cause me to be disqualified for admission or the repayment of the assistance I receive on this application.



Release of information (REQUIRED TO RECEIVE FUNDING):

I understand that the Community Capital Fund (CCF) has been contracted by the City of Independence, Missouri to administer the City of Independence CDBG Local Small Business Assistance Program. I consent to CCF providing my information to the City, as necessary, to demonstrate compliance with the Small Business Program Requirements.


Release of information (OPTIONAL):

I understand that the Community Capital Fund (CCF) is an affiliate of AltCap, a local Community Development Financial Institution (CDFI) providing small business loans and microloans. I consent to CCF sharing my information to AltCap to discuss a small business loan/microloan for my business.

Based on the information provided, Community Capital Fund and the City of Independence, Missouri will determine specific program eligibility and conduct additional underwriting as required by HUD regulations at 24 CFR 570.209(a), Guidelines and Objectives for Evaluating Project Costs and Financial Requirements.
Required attachments




Business financials, including:







Other Required Documentation: