Navy Yard Event Application

EVENTS AT THE NAVY YARD

This application is for organizers of special events: public and private events, races, festivals, programs, activities, and performances. Any gathering requiring a reserved space with tents, sound systems, staging, road closures, and/or any type of equipment is considered to be a special event. Arrangements for your event should not be made until you have received approval from PIDC and conducted your initial meeting with the PIDC team.

SUBMITTING YOUR APPLICATION

All event applications must be submitted through the PIDC’s Navy Yard office at least 90 days prior to the event. Only completed applications submitted will be reviewed. Submitting an application does not grant the applicant permission to hold the event.
Once a completed application is received, PIDC will contact the applicant within approximately 15 days to request more information for an extended review, conditionally approve the application, or deny the application.

Please review the Rules and Regulations for Events here.

I certify that I have read, reviewed and agree to the rules and regulations outlined for Navy Yard events.

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FEE SCHEDULE

Site Fee Payment Schedule (Fees associated with site reservation):

Refundable Security Deposit is due 10 days after event approval to hold date.
Full license fee is due at the signing of the license agreement.

Additional Fees (Fees in addition to the site reservation fees)

Attendance fee

If the actual attendance is greater than estimated stated in the application, PIDC has the right to adjust the Daily Site Fee, and event organizer agrees to pay such increase within seven (7) days of PIDC’s request.

Street closure fee

Any event requiring the closure of any streets for a race, walk, etc. will incur fees for street closures and road barricades (Costs typically range from $1,600-2,000)

Alcohol fee

Any event providing or having the sale of alcohol will incur an additional $1,000 Daily Site Fee surcharge and be subject to additional insurance requirements, including but not limited to host liquor liability or liquor law liability in amount to be determined by PIDC’s risk management team.

Set up/breakdown fees

Applicant will be charged the following set up or break down fees associated with production of the event:

Weekday set up after 3:00 PM: no additional daily site fee.
Weekday set up prior to 3:00 PM: 25% of the quoted daily site fee.
Exclusive weekend set up: 50% of the quoted daily site fee.
Breakdown must be completed prior to 3:00 PM on day of event or may be subject to 50% charge of the quoted daily site fee.

Rain date fees

Rain dates can be requested and approved based on availability. An additional Daily Site Fee of up to 50% will be charged when booking a rain date. Site fees will not be refunded if a rain date is not used

Non-profit rates

Non-profit organizations with verified 501(c)(3) status will receive a 25% reduced Daily Site Fee.

Miscellaneous

Event organizers are responsible for but not limited to portable restrooms, dumpsters, trash receptacles, generators, tent/table/chair rentals, audio visual, additional security, etc.

AVAILABLE SPACES

Central Green

About: Central Green is ideal for events,

performances, athletic events, and small festivals for

audiences that range in size up to approximately 500 people.

Location: Central Green is located at Rouse

Boulevard & Intrepid Avenue.

Size: 5 acres

Electricity: 110v at base of sunlawn; 220v at north

end of 12th Street for food trucks

Staking/tents: tents must be weighted down, staking

is prohibited. Tents cannot remain overnight.

Furniture: bistro tables and chairs, large wooden

conference table, chaise lounges, and Adirondack

chairs throughout.

Additional amenities: Hammock grove and 1/5 mile running track. Bocce courts, table tennis, and restroom

facility usage available upon request and may be subject to additional fees.

Crescent Park

About: Crescent Park is ideal for events,

performances, meetups, and small festivals for

audiences that range in size from several hundred to

up approximately 1,500 people.

Location: Crescent Park is located at Broad Street &

Crescent Drive.

Size: 2.5 acres

Electricity: limited 110v in center of park

Staking/tents: tents must be weighted down, staking

is prohibited.

Furniture: park benches

Additional amenities: n/a

League Island Park

About: League Island Park is ideal for events,

performances, meetups, and small festivals for

audiences that range in size

up approximately 1,000 people.

Location: League Island Park is located at 12th Street

& Constitution Avenue.

Size: 3.5 acres

Electricity: n/a

Staking/tents: tents must be weighted down, staking

is prohibited.

Furniture: park benches, bistro tables and chairs.

Additional amenities: n/a

Marine Parade Grounds

About: the Marine Parade Grounds is ideal for events,

performances, athletic events, and large festivals for

audiences that range in size from several hundred to

over 5,000 people. Please note, this is the only park used for our certified 5k route.

Location: the Marine Parade Grounds are located at

Broad Street & Intrepid Avenue.

Size: 8 acres

Electricity: n/a

Staking/tents: tents may be weighted down or

staked.

Furniture: n/a

Additional amenities: n/a

Field 624

Located a block from the waterfront, Field 624 is a 2.5-acre space ideal for semi-permanent structures

and stationary events including: performances, athletic events, and large festivals for audiences that

range in size from several hundred to approximately 5,000 people.

Mustin Fairgrounds

About: the Mustin Fairgrounds offer scenic views of the Delaware River. It is ideal for semi-permanent structures and stationary events including: performances, athletic events, and large festivals for audiences that range in size from several hundred to approximately 5,000 people.

Size: approximately 5.5 acres, 910’ by 277’

Electricity: n/a

Staking/tents: Tents may be weighted down or staked.

Furniture: n/a

Other features: Scenic views of the Delaware River.

5k Walks/Runs

All accepted 5k walks/runs are required to use the Navy Yard certified 5k route. The only park associated with this route is the Marine Parade Grounds.

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FINALIZE EVENT APPLICATION

Read and initial at each blank space. All approvals are subject to the following provisions:

The official Navy Yard logo must be used in all printed and electronic materials

(brochures, flyers, banners, t-shirts, websites, advertisements, or giveaways) produced in

association with the event at a size equivalent to no less than one-half of the presenting sponsor’s logo.

All marketing/promotional materials referencing the Navy Yard must be reviewed and

approved by the Navy Yard’s Marketing Director before distribution.

Event organizer will make best efforts to submit event photography, if applicable, to PIDC

for social media and promotional purposes within 14 days of event breakdown, and/or allow PIDC’s

contracted photographer to attend and photography event at no additional cost.

PIDC is not able to provide amenities such as sound systems, tables, chairs, tents, or other support

materials and services.

The event organizer is required to secure portable restrooms, washing stations, disposable

trash/recycling containers, trash/recycling service or dump

Upon receiving conditional event approval, applicant/organization will schedule an initial

meeting with PIDC within 30 days.

Within 10 days of event approval, the refundable security deposit is due to hold date. The license agreement fee must be sent at the signing of the license agreement.

Applicant/organization must submit a certificate of insurance to PIDC’s Navy Yard office no later than 45 days prior to the event. Final approval and a license agreement will not be issued if an acceptable Certificate of Insurance is not received.

PIDC requires Navy Yard site security at the applicant’s expense.

I have carefully read all of the above instructions, rules, regulations on all the pages in this application

and agreed to abide by the requirements contained therein.

Organizer (Legal Name of organization)

Name of authorized signing party

Title/Position

Please type your signature

Date