VOLUNTEER REGISTRATION FORM

Contact & Demographic Details

Volunteers are an important and valued part of Nova New Opportunities (Nova). We thank you for your application and will be in touch shortly after receiving your application.

PERSONAL DETAILS

First Name

Last Name

Gender

If Prefer to self-describe, please specify

Ethnicity

Date of Birth (mm/dd/yyyy)

Address: Street Name

Borough

Town/City

Postcode

Mobile Phone

Email

Volunteer Information

What voluntary work would you like to do at Nova?

If Other, please specify:

What skills do you have?

Please choose as many options as are applicable. To select more than one, hold down the CTRL key while clicking.

What relevant work experience or qualifications do you possess?

Please provide links to relevant websites and social media:

Facebook, Twitter, Instagram, etc.

Employment

Name of Employer (if applicable):

Position Title (if applicable):

Emergency Contact Info

Emergency Contact Full Name:

Emergency Contact - Phone:

Emergency Contact - Relationship to you:

Emergency Contact - if, 'Other,' please specify:

Nova Info

When can you start? (mm/dd/yyyy)

Please mark your availability (select all that apply):

Please choose as many options as are applicable. To select more than one, hold down the CTRL key while clicking.

What are you hoping to gain from this experience?

How long are you hoping to volunteer with us?

If Specific Date, please enter: (mm/dd/yyyy)

Please state any special needs/ additional support that you think we need to be aware of:

Marketing & Permissions

How did you hear about Nova?:

Nova reserves the right to contact you through Email/Phone/WhatsApp as part of our service delivery. It is important for us to be able to know how well our services are meeting your needs. Nova will contact you to ask to complete and submit surveys as part of our service delivery and impact measurement. Please tick the box if you do not give permission to contact you in future:

I do not give permission to Nova to contact me in future

I give permission to Nova to use photos or other media featuring me in their public communication and social media:

I DO give permission to Nova to use photos or other media featuring me in their public communication and social mediaI DO NOT give permission to Nova to use photos or other media featuring me in their public communication and social media

Nova Privacy Statement

Nova New Opportunities is committed to protecting and respecting your privacy. This notice explains when and why we collect personal information about people who register with us and use our mailing list, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We also explain your rights and how to contact us. We advise that this policy is subject to change, so please check our website on a regular basis for any further changes.

By registering with us, you are agreeing to be bound by this Policy. We promise:

• To keep your data safe and private

• Not to sell your data or share your information with third parties for marketing purposes

• To give you ways to manage and review your marketing choices at any time

• To stop using your personal information when requested.

Who are we? Nova New Opportunities (Nova) is a registered charity (no.1158238) and the registered address is 2 Thorpe Close, London W10 5XL.

How do we collect personal information from you? We obtain information about you when you register with us or visit our website, for example, when you contact us about services,sign up for our newsletter, make a donation or make a payment for one of our services or events.

What type of information is collected from you and where is it stored?

• The personal information Nova collects on the registration form

• If you make a booking for one of our events, your payment record will be stored by PayPal

• If you make a donation, your payment record will be stored by Virgin Money Giving

• If you sign up for our newsletter your contact details will be stored on Mailchimp

What does Nova use your personal information for?

• To process your registration form.

• To place you on a voluntary position with Nova

• To process a donation that you have made

• To process a booking for one of our events

• Send you communications which you have requested and that may be of interest to you. These may include information about news, campaigns, events and other fundraising activities.

How long does Nova store your personal information for? We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to full out statutory obligations. We will hold your personal information on our systems for as long as it is necessary for the relevant activity.

How do we keep your personal information secure? We maintain technical, physical, and administrative security measures designed to provide reasonable protection for your personal information against loss, misuse, unauthorised access, disclosure, and alteration. The security measures include firewalls and data encryption. Data relating to children Children aged under 19 years must have a parent or guardian’s consent before providing personal information to us.

Use of Cookies Our website uses cookies. Cookies are tiny text files that are placed on your device to help us make our website easy to use and area potential privacy risk, because they are able to track, store and share user behaviour. You have options available to manage your cookies preferences. For example, your browser or internet device may allow you delete, disable, or block certain cookies and other tracking technologies. You can learn more by visitinghttps://www.aboutcookies.org/ How you can access and update your personal information

We will always try to ensure the data we hold about you is accurate and relevant. If you change email address, or any of the other information we hold is inaccurate or out of date, please visit the Nova office or email us at admin@novanew.org.uk You have a right to receive a copy of the personal data we hold about you. Please write to the Nova Director, Nova New Opportunities, 2 Thorpe Close, London W10 5XL. We will respond promptly and will ask for any information, which we reasonably require to find the information and check your identity.

What to do if you want us to stop using your personal information? Where we process personal data based on consent, you may withdraw your consent at any time by contacting us or clicking on the unsubscribe link in an email received from us. If you wish us to erase your personal data we will do this if there are no legal or statutory regulations requiring us to keep this information. You can do this in person at the Nova office or send an email to admin@novanew.org.uk

Please let us know if you are unhappy with how we have used your personal information. You can do this in person at the Nova office or send an email to admin@novanew.org.uk

Transferring your data

In some circumstances, you can ask us to transfer your information to another organisation.

Links to other websites

Our website may contain links to and from other websites. If you follow a link to other sites please note that these will be governed by their own privacy policies. We cannot accept liability for data use on those websites.

Nova Privacy Statement Acknowledgement

I have read and understood Nova Privacy StatementI have not read / do not agree with Nova Privacy Statement

I agree that during my time volunteering at Nova and afterwards to observe strict secrecy and maintain as confidential between myself and Nova any secret or confidential information concerning the business, students, staff, finances, funders, affairs or transactions of Nova and shall not during the employment or thereafter use for my own or another person’s advantage or reveal to any person, firm, employer or charitable organisation affairs or transactions of Nova. Confidential information includes, but is not limited to, the use of student lists. On the termination of my time at Nova I will deliver to the Director any documents or other media relating to the business of the organisation.

YesNo

Please review Nova New Opportunities policies and procedures and confirm you understand and agree the following terms and conditions. I have read, understood and agree to follow Nova's terms and conditions including its policies and procedures: Volunteer – Nova New Opportunities
The Safeguarding Policy/ies relevant to my role (including vulnerable adults, children, online facilitation advice and guidelines) - The Prevent Policy - The Health and Safety Policy - The Equality and Diversity Policy - Confidentiality and Data Protection Policy

YesNo

I confirm the information I have provided on this form is true and accurate Today's Date (mm/dd/yyyy)