Grant Claim Form - Small Grants or Large Grant draw downs

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Small Grant and Large Grant draw down Guidelines for Applicants

Use this form if you wish to if you are applying for a small grant of less than £5,000 from a Designated Fund or drawing down funds from an awarded Large Grant.

Before confirming your submission, please save a copy of your application by selecting the Print option and choosing to save a copy as a PDF. 


Draw down funds from an awarded Large Grant

You have been awarded a Large Grant if the charity has issued you with an Grant Letter which includes a reference. 

We've streamlined forms so that you no longer have to justify the spend if this claim is going against an awarded Large Grant. 

To draw down funds from your Large Grant, please ensure that you have the Grant Reference, Fund Name and Fund Number which can all be found in the Grant Letter. 

Select "Spend from a Charity approved Grant" on page 3 of the application form and enter the Designated Fund Name and Number and your Grant Reference where applicable.

Please note, the Lead Grant Holder (who the Large Grant is addressed to on the Grant Letter) will be asked to approve all draw downs against Large Grants. 

Help and Support: Please contact grants@supportkings.org.uk with any questions.



Applying for a small grant of less than £5000 from a Designated Fund

Most of our small grants come out of Designated Fund which must be supported and approved by the relevant fund advisor. The list of Designated Funds and Fund advisors can be found here.

Please note the Charity will not pay for any work which is considered to be the core normal function of the NHS.

Procurement of Equipment, goods or services
Please provide supplier quotes and ensure that the supplier is on the Trust Oracle system prior to submitting your application. The Charity will procure off of Oracle at our discretion with Trust approval. 

All equipment requests should be approved by the relevant departments (e.g., MEMs) to ensure adherence to the Foundation Trusts procedures and/or to ensure compatibility with existing equipment, on-going maintenance, and adherence to the Trusts standards of care. Please speak to your Service Manager (otherwise General Manager) about getting consent and approval.

We are a small team with limited capacity to process procurement requests. Procurement can take up to one month or longer for large orders. We suggest reimbursement or invoice payment wherever possible.

Reimbursement
The form must be completed by the Trust staff member being reimbursed. Receipts must be provided and can be photographed/ scanned and attached to your application.

Training, education and courses
If you are applying for an external training, education or courses (including King's College London) please get in touch with finance@supportkings.org.uk before submitting an application.

Process for Charity approval
Once the application is approved by the fund advisor, the Charity will review and may come back to you to ask for more clarification on information. We aim to process small grant applications within 10 days. 

lf you have any questions, please contact finance@supportkings.org.uk.


All questions with a red Asterisk * are mandatory. If left incomplete you will be prompted at the Review stage to go back and complete. 

If you have any questions, please contact grants@supportkings.org.uk

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Please note for reimbursement applications this form must be completed by the Trust staff member being reimbursed.

Applicant Details

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Small Grant Details
Please enter details of your designated fund below. If you're not sure of the name or number of your designated fund, please click here to see a full list.
Please enter your grant reference below. This can be found on your grant agreement letter and contains your surname and designated fund number.



Page 4                                                                                                                                                                 Training, education and courses
If you are applying for an external training, education or courses (including King's College London) please get in touch with finance@supportkings.org.uk before submitting an application.
  

Attendee Details

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Procurement requests 
All medical items must be available to procure through the Trust's procurement system. Please check in advance of submitting an application and get in touch with the Charity Finance team at finance@supportkings.org.uk if you need to discuss alternative sourcing.

Training, education and courses
If you are applying for an external training, education or courses (including King's College London) please get in touch with finance@supportkings.org.uk before submitting an application.

Please ensure the application amount includes 20% VAT in all instancesThis will be included in invoices, however it may not be included in quotes.
Procurement/Raise an Order Only
Please ensure the application amount includes 20% VAT in all instances. 
£
£


£

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Please note that we are a small team with limited capacity to process procurement requests. Procurement can take up to one month or longer for large orders. We suggest reimbursement or invoice payment wherever possible. 

Please ensure the contact details are correct. The charity may need to contact you with queries about the order. 

Delivery Details

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Bank Details
Please ensure you check the bank details submitted are correct as the Charity is not able to validate them prior to payment. Your bank details will not be shared with anyone other than the Charity Finance team in order to process your claim.
Reimbursement and Invoice Payment Only
If you are requesting a reimbursement please add the claimant name in the field below. If you are requesting payment of an invoice please enter the supplier name.
£
£


Family Member Details
Make payment to the following recipient (Supplier, Staff Member or Family Member Name )




£

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Justification





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Small Grants funded out of Designated Funds must be approved by the relevant Fund Advisor. The list of Designated Funds and Fund advisors can be found here.

Large Grant draw downs must be approved by the Lead Grant Holder referenced on the Grant Letter.

If you are the Fund Advisor or Lead Grant Holder, please select 'Yes' below. 

Applicant Declaration


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Small Grants funded out of Designated Funds must be approved by the relevant Fund Advisor. The list of Designated Funds and Fund advisors can be found here

Please ensure you speak to the fund advisor to get support for your application prior to submission. The person named below will be emailed a copy of this form and asked to confirm their authorisation for it through an online process. Please ensure you provide accurate details and you may like to inform them about this process as the Charity will not be able to process your application without these authorisation.

Large Grant draw downs must be approved by the Lead Grant Holder referenced on the Grant Letter. Please enter their details below, they will be emailed a copy of this form and asked to confirm their authorisation for it through an online process. 

Christmas Decoration Grants: The fund advisor is Iona Joy, Iona@supportkings.org.uk.
Fund Advisor or Lead Grant Holder Approval



IMPORTANT: In the next screen you will be able to save a PDF copy of your application by clicking Print this page and from the Destination drop down select Save as PDF.