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2024 Bay Area Science Festival - UCSF Volunteer Sign-Up

Thanks for your interest in being a part of the 2024 Bay Area Science Festival! The 12th annual BASF is a celebration of science, organized by the Science and Health Education Partnership (SEP) at UCSF. This year, we are hosting a one-day Discovery Day on Sunday, October 13th at the UCSF Mission Bay campus.

We are excited for you to join us in making science accessible, interactive, and fun for Bay Area residents of all ages, highlighting the impact of science and innovation on our lives. This form contains information on the variety of volunteer opportunities within the festival. Please provide us with your contact information below to get started!

The deadline to register as a volunteer is [insert date].

Basic Info

First Name	Last Name
Preferred Email Work Email Personal Email	Preferred Phone Work Phone Cell Phone

What is your UCSF role?

Role/Position	Role/Position Start Year
Other Role/Position	Department
School/Program Other School/Program Are you or your lab part of the Gladstone Institutes? YesNo	Title Other Title

Hidden Fields

Contact ID

Cohort ID

School Formula

Discovery Day at UCSF Mission Bay - Sunday 10/13

Our festival Discovery Day at UCSF Mission Bay offers a free hands-on science day for thousands of local families. Volunteers are needed for event set-up/"Load-in", event break down/"load out", staffing informational booths, and engaging the public in hands-on science activities.

Please read about the different volunteer opportunities at Discovery Day below! This year's event runs from 11:00am (with early access at 10:30am) to 4:00pm.

Set-up/Break-down

SET-UP/"LOAD-IN":

Volunteers help get materials from the loading area to the booths for all of the 120+ exhibits. This shift is from 7am-10:30am, so if you don’t mind waking up before dawn and using your muscles, you can come early and see Discovery Day in it’s more raw/empty form.

Breakdown/"LOAD-OUT"

Volunteers help get materials from the exhibit booths to the loading area once Discovery Day Event closes. This shift is from 4:00pm-6:30pm.

	Yes, sign me up!
Do you want to volunteer for Set-up or Load-out?

Load - in

7am -10:30am

Load - out

4:00pm - 6:30pm

Do you want to work with a friend/colleague?

Yes!

Please provide your partner's contact information (First and last name, Email). ***Note: This person will also need to register and request you as a partner.

Information Booth

Volunteers will work at Information Booths to answer questions about the event. This work primarily includes giving simple directions to visitors about the locations of things like bathrooms, first aid, answering general questions about the event, and helping people find booths of interest on the map. This position will require fast paced activity and dealing with large numbers of people. Volunteers will get fully versed (upon arrival) on Discovery Day details and layout of the event. A UCSF staff person will captain these positions.

We need 45 volunteers to cover 4 booths. The shifts are from 10am - 1:30pm or 1:00 - 4:30pm.

	Yes, sign me up!
Do you want to volunteer at on the Info Booth team?

Which shift do you prefer?

Do you want to work with a friend/colleague?

Yes!

Please provide your partner's contact information (First and last name, Email). ***Note: This person will also need to register and request you as a partner.

Evaluation Team

Volunteers will intercept Discovery Day attendees and ask them to take a short survey on an iPad. Questions include demographic information as well as information about attendees' experience at the event. This work is extremely valuable to us as it provides us with data that can be used for event evaluation and reports for our funders.

We need 20 volunteers to cover 2 shifts, 10am - 1:30pm or 1:00 - 4:30pm.

	Yes, sign me up!
Do you want to volunteer on the Evaluation team?

Which shift do you prefer?

Do you want to work with a friend/colleague?

Yes!

Please provide your partner's contact information (First and last name, Email). ***Note: This person will also need to register and request you as a partner.

Science Activity Booths

Volunteer at one of SEP's hands-on science education booths and engage families in fun science activities, either during the morning or the afternoon shift. SEP will provide training for the different booth activities before the event.

UCSF - SEP - Science activity booths

Booth 1: Forensic Science
Crimes are solved by using the evidence left behind by the perpetrators. Using fiber analysis and paper chromatography you will help children identify the perpetrator from amongst possible suspects!

Booth 2: Floating and Sinking
Help children experiment and problem solve to find out the best design to make their "ship" float and hold cargo. How does it change in fresh water vs. saltwater?

Booth 3: Senses
Our senses allow us to detect and experience our environment in multiple ways. These activities allow visitors to experience and engage with three of their senses and to learn more about how the brain collects information through our senses.

Booth 4: Hand and Joint models

What would you do without your joints? Your movement and everyday activities would be greatly affected. Kids come and see what that would be like by trying some simple tasks without the use of the joints in their hands.

	Yes, sign me up!
Do you want to volunteer at a UCSF - SEP science activity booth?

Which booth do you want to work at? Please rank your choices.

First choice activity	Already trained by SEP in this activity?
Second choice activity	Already trained by SEP in this activity?
Third choice activity	Already trained by SEP in this activity?

Booths shifts

Which shift do you prefer for your science activity booth?

Do you want to work with a friend/colleague?

Yes!

Please provide your partner's contact information (First and last name, Email). ***Note: This person will also need to register and request you as a partner.

Cell-fie Booth

Volunteer to manage our BASF Photo Booth! We will have a fun, science-y vinyl backdrop and some fun foam core cut outs (some microbes, a microscope, etc.) and props where attendees can take selfies (actually "cell-fies" we are calling them this time) in the space, and ideally post to Instagram etc. with our hashtags etc.

Volunteers will have to make sure that one group at a time is in the photo booth space (there may be a line), helping them with props (and making sure props don’t walk away from the booth) and likely taking the photo for them on their phone etc.

	Yes, sign me up!
Do you want to volunteer at a BASF Cell-fie booth?

Which shift do you prefer for the Cell-fie booth?

Do you want to work with a friend/colleague?

Yes!

Please provide your partner's contact information (First and last name, Email). ***Note: This person will also need to register and request you as a partner.

Cell-fie booth ID

Discovery Day at UCSF Mission Bay (Sunday 10/13, 10:30AM-4:00PM)

	Yes, sign me up!
Are you interested in volunteering at the Discovery Day at Oracle Park?

Explorer Tours (Open Lab Tours & Hikes) and BASF / UCSF Event Volunteer (Dates and Time vary)

The Bay Area Science Festival offers Explorer Tours and other UCSF Events as part of the Festival's week-long programming. Volunteers are needed to help with these Explorer Tours and Events (some right here at UCSF), for things like escorting the public from a front desk/security desk up to a lab, helping people find their way to an event and other tasks.

Many events and details are still forming, but if this kind of volunteering is of interest to you, we will contact you later when we know more about the help we need.

	Yes, sign me up!
Are you interested in volunteering at an Explorer Tour and/or other Events?

Social Media Volunteers

We are looking for volunteers to support our social media efforts. We would like 2-3 UCSF volunteers who can commit to going to 3+ events during the Festival, connect with the hosts, take photos that they share immediately with our PR team, so they can post on social media. The pictures would be used to broaden engagement with the Festival, build buzz, etc.

	Yes, sign me up!
Are you interested in working as a Social Media Volunteer?

Full booths

Add the descriptions of full booths here

For record-keeping: Page 2 used to contain the "Volunteer Opportunities" section, including Discovery Day, Explorer Tours, and Social Media Volunteers. It also had text detailing that volunteers could indicate their interest in these activities on page 2, and that the following page would contain more information on other opportunities. Page 3 contained the Set-up/Break-down, Information Booth, Evaluation Team (also hidden for 2024), Science Activity Booths, and Cell-fie Booth sections.

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