CONNECTING PLACESEXPRESSIONS OF INTEREST FOR 2023 TOURING

CONNECTING PLACES
EXPRESSIONS OF INTEREST FOR 2023 TOURING

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Our halls touring program, Connecting Places, is currently running Expressions of Interest for artists interested in touring to this network in 2023.

If you have a work that will fit into a small halls, libraries and other multi-purpose spaces in regional areas with limited technical provision, we want to hear from you!

Please refer to the Submission Guidelines for selection criteria and program information before completing your application.

Please note: As part of this application, you will be required to provide Dropbox links. Please sign up to the online document sharing platform Dropbox and create the following folders to upload files to:

Hero Images
Other Images
Video
Logos
Support Material

This platform has a free trial period. To find out how to share a folder in Dropbox, click here.

If using Dropbox is not possible for you please be in touch to discuss alternative file sharing arrangements.

Expressions of Interest for touring in 2023:

Open 3pm Wednesday 30 March 2022

Close 3pm Tuesday 3 May 2022

Please contact Regional Arts Victoria to discuss your project before submitting your application. You can book a 15min phone appointment by following this link.

Bindi Green

Connecting Places Manager

bgreen@rav.net.au

Preliminary Question

Is your work intended for primary or secondary aged children?

YesNoUnsure

If yes, please close this form and submit your application via the Arts & Education online EOI form, which is now open and closes 9am Monday 30 May.

If you are unsure, please arrange a time to speak with our Connecting Places Manager Bindi Green to discuss before proceeding with this application.

PROJECT INFORMATION

Project Name:

Brief Project Description (50 words max):
One sentence to describe the project.

Project Type (please select all that apply)

PerformanceWorkshopResidencyOther

Please describe:

Artform (please select all that apply)

Cabaret and/or Musical TheatreChildren and/or FamiliesComedyDanceCircus and/or PuppetryMusic (Contemporary)Music (Classical)Theatre (Comedy)Theatre (Drama)Other

Please describe:

Project Description (500 words max):
Describe in practical terms what your project is, and what the audience experience will be. Ask someone who hasn’t seen your work to read this description and explain the project back to you. Here is where to include spoilers – explain what the highlight moments are, why your show is special. This is not marketing copy, this is for the panel’s eyes only so they can understand what the event is that will take place in their hall…

Community Engagement Activities Description (500 words max):
Please detail any workshop/engagement offerings, including a short description, costs, maximum participants/audience capacity, and what type of space is required. This section is optional.

Company Description (250 words max):
Please briefly describe your company, artistic practice, any experience your company has working with communities and why you would like to be a part of the Connecting Places program.

Cast & Creative Team:
List of the key cast & creative credits for the project. Please note any personnel yet to confirm their involvement for an eventual tour.

Equity and Diversity (optional):

Equity and diversity across our touring programs is a priority of Regional Arts Victoria. Capturing data on the diversity of applicants to our programs is one of the ways we can measure our progress and set goals for continual improvement. The below section is optional however we would appreciate your assistance by providing the following information.

Aboriginal and/or Torres Strait IslanderCulturally and Linguistically DiverseDeaf and/or DisabledLGBTQIA+WomenMenOther gender/s

Is this project showing in Victoria during 2022?
If so, where and when? (optional):

Presentation and Touring History (optional):
Where and when has this project been presented before? In brief, list the performance date/s and corresponding venue/presenter and town/state

TOURING PARTY INFORMATION

Size of Touring Party:

What is the total number of cast and crew required on the road for this project?

Touring Party:
List all of the cast & crew required for touring, their roles and the location in which they’re based. Please also let us know about any access requirements for the producer or members of the touring party. Note: there must be at least one person in the touring party that holds a current full Australian driver's license and is over 21 years old.

Availability (optional):
Indicate any blocks of time or specific months you are available for touring, or when you know you will NOT be available to tour in 2023. Further discussions around availability will be held with successful applicants

Transport Notes:

What vehicles are required for this tour? For example, 1-tonne van/station wagon etc. Consider transporting the equipment and set items, as well as the touring party and their luggage with as minimal as possible vehicle requirements.

FEES & ROYALTIES

The Connecting Places program does not generally offer remount fees as touring shows and workshops are expected to be ready to go. When calculating your Per Performance Fee,

DO NOT include vehicle hire, petrol, accommodation, meals and incidentals or LAHA. These costs are covered by Regional Arts Victoria when you are on the road. Download our budget template for assistance calculating your fees.

Per Performance Fee:

Royalties (if applicable):
Royalties are a percentage of net box office income paid to personnel involved in the creation of the project, or whose script/design/composition/other you use. Please include the breakdown of any royalties that are due to be paid.

Breakdown of royalties:

Describe your music licensing obligations (if applicable):

Companies are responsible for registering with OneMusic and paying the applicable fees.

MARKETING INFORMATION

The following section asks for marketing copy and other information that will help community presenters sell tickets to your project to their audiences. Here are some tips for writing great marketing copy:

Convey a clear message: keep it simple!
Never assume the audience knows anything you don’t explicitly explain to them
Watch your grammar, spelling and punctuation.
Address what audience members can expect to see, hear, feel and experience

Tagline (up to 15 words):

A tagline offers information that can be easily remembered and repeated. It should be both enticing and uncomplicated.

Short Show Synopsis (150 – 250 words):

This is the kind of information you might see in a theatre company’s season brochure.
You may wish to include a great quote from a reviewer here, too!

Long Show Synopsis (300 – 500 words):

This can be an expanded version of the Short Show Synopsis. Consider expanding on any of the following: how and why it was made, what it’s about, what themes does the project explore, etc.

Key Themes:

Name at least three.
For example; dealing with grief, acceptance of oneself, regional living etc.

Suggested Age Range:

Consider who this work is best suited to. Examples: 15+, children aged 5-10, adults only

Warnings:

Include any content warnings relevant for your show, for example, adult and/or triggering themes & content (be specific), coarse language, sexual references, nudity, strobe lighting, smoke effects, or any other standard theatrical warnings that apply.

Target Audiences:

Who is likely to come and see this show? List the target audiences here. For example, seniors, music lovers, romantics, etc.

Reviewer & Audience Quotes:

List a selection of key reviewer and/or audience quotes from previous seasons.

MARKETING LINKS

The following section asks for links to your Dropbox folders and other social media channels.

If you have all media material clearly labelled and filed together in one Dropbox folder, you can submit one link to this folder (simply paste the same link into each box below).

The contents must be clearly named, noting the descriptions of requirements listed below.

If Dropbox is not suitable for you, please contact our Connecting Places Manager Bindi Green to discuss using an alternative file sharing platform.

Notes on Image/Video links (optional):

Include password for access if relevant and any information about intention to update image or video materials.

Hero Images:

Images must be uploaded to Dropbox in high resolution (300 dpi) jpeg/png files in both portrait and landscape versions. Files should use the following naming convention: PROJECTNAME_Hero Image 1_Portrait_Image credit PHOTOGRAPHER NAME.png

Other Images (optional):

This may include production stills, cast/crew headshots and/or rehearsal images. Images must be uploaded to Dropbox in high resolution (300 dpi) jpeg/png files using clear naming conventions that include the project name, image type and image credit.

Promo Video:

Short, high-quality videos of your project help sell your work to both presenters and audiences! We recommend 30-60 second promo reels or trailers of less than 4 minutes. This link can be for Dropbox, YouTube, Vimeo or equivalents.

Other Video (optional):

This may include archival footage, interviews with creative team members and other relevant video materials. These links can be for Dropbox, YouTube, Vimeo or equivalents.

Logos and Acknowledgements:

This must include your company logo and any other logos for collaborators, co-producers and/or funders that you are obliged to include on all promotional materials. Provide a Dropbox link to high res versions of all logos.

Creative Team Biographies (optional):

Link to a single word doc or PDF containing biographies for your creative team and/or key personnel. Max. 200 words per person.

TECHNICAL SPECIFICATIONS

This section asks for practical information about the project, the technical equipment and venue support required to present the work. Many of the Connecting Places venues have little to no equipment and are managed by volunteers, which means the touring party will hire, set up and pack down all the equipment unless otherwise specified.

Presenters that book shows via the Connecting Places program are given the option to purchase a Technical Package for $500, rather than providing the equipment themselves. The touring company will receive $500 for each venue that opts in for the package so that the company can hire the necessary equipment to take on tour.

You can provide this information by responding to the individual questions below, or you can upload an existing Technical Specifications document as an attachment. If you choose to respond with an attachment, it must address all the information requested below to be considered a fully completed application.

I have a Technical Specifications document to submit that includes answers to all the below questions:

YesNo

If yes, please upload these as part of your support materials and click 'next page'.
If no, continue to respond to the following questions. You can still upload any tech specs you have as part of your support materials to provide more detail.

Bump in (hours):

Performance Time (hours/mins):

Interval?

YesNo

Bump out (hours):

Venue Staffing Requirements:

How many venue staff do you need support from?
What skills do they need to have?
When do you require their support?

For example, 1 x venue representative to provide access & induction
OR 1 x multi-skilled technician required for bump in, performance and bump out
OR 1 x lighting technician and 1 x audio technician for bump in, operating performance and bump out.

Theatre Formats:
Select all that apply

Black box theatreProscenium archCommunity hallLibraryPublic BarShed/BarnSports CentreOutdoor SpacesOther

Please answer:

Staging & Seating Formats:
Select all that apply

End onCabaret styleFlat floorIn the roundTraverseRaised stageThrustPromenadeOther

Please answer:

Minimum Stage Dimensions (metres):

Include minimum dimensions for performance space width, depth, height and wing space

Other Venue Requirements:

What other venue infrastructure is essential to your performance?
Consider that some venues may have a relaxed, community approach to presenting performances, so be specific about your needs.
For example, dressing room requirements/requests, dimensions of stage door if bumping in large set items, black-outs are essential (some venues don’t have curtained windows), rigging requirements, access from stage to audience.

Lighting Requirements:

Briefly describe your lighting requirements based on your minimum specifications.
For example, general wash pus 2 x spotlights (12 fixtures in total), lighting console with min. 4 dimmable channels, 4 x free standing lighting trees, etc. Halls and other community-run spaces generally have limited power sources and little to no rigging, so avoid 3-phase, consider booms/trees when no rig is available, cables/patching needs and some extra power leads, and lighting console/operation requirements.

Audio Requirements:

Briefly describe your audio requirements based on your minimum specifications. Consider microphones, foldback, cables (inc. mini-jack and power boards), PA/speakers and stands. Also consider mixing desk requirements/laptop for operation as this may need to be toured with the company.

Projection & AV/Other Technical Requirements (optional):

Leave this section if you have no AV or other technical requirements OR briefly describe your AV or other technical requirements based on your minimum specifications.
Consider projector, screen, stands/rigging, control, operation and cables in relation to varying hall sizes.

Set Requirements:

List the set items that the company will tour with, are there any chairs or tables you need the venue to supply?

SUPPORT MATERIALS

Other Supporting Materials (Optional):

This section is for other essential support materials, such as Working With Children’s Checks for projects that significantly involve young people, letters of support for projects that significantly involve First Nations people, Technical Specifications or other relevant material for the assessment panel to review.

Please only use this section for essential documentation.

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