Cyclades Preservation Fund                                                 Grant Application Form 

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GRANT CRITERIA OVERVIEW

Thank you for your interest in the Cyclades Preservation Fund (CPF). We look forward to receiving your application!


Before you apply, please make sure you browse through the initiatives that we have supported to date and read the information provided in the HOW TO APPLY section on our website.


You are asked to complete the questions of this application form in order for us to gain a good understanding of the project you are planning, what you are aiming to achieve, when and where.


Required points to note and include in your application when answering the questions below are the following:


•  [A] Please mention your project’s Area of interest: a. Marine Conservation, b. Sustainability, c. 


    Biodiversity, d. Local Produce, Landscape & Identity, e. Other


•  [B] Please mention the Type of your project: a. Field work, b. Technical Support, c. Community              engagement, d. Campaigns, e. Networking, f. Other


•  [C] We would like to understand the problem you are aiming to address and how you see your             project contributing to its solution. Among other issues that you find important to mention in your     application, please make sure that you also describe [C1] the current situation, including                       stakeholders mapping, what is currently preventing (positive) change, and how key players                   identified will contribute and/or be engaged in the project. Make sure that you include [C2] a               specific and clear action plan, explaining the deliverables and expected outcomes of your project,       including [C3] measurable goals and indicators that you will monitor during execution and upon         completion of your project (to be able to reflect on successes and challenges), and [C4]                       commentary on how the sustainability of your project will be ensured (if relevant). [C5] If you see       replicability and/or scaling up potential in your project, please make sure you mention this and           explain why or how you find this important in order to lead to positive change beyond your                   project’s scope. [C6] Please mention how the project’s progress and results will be communicated     to the stakeholders and the public, including CPF visibility. [C7] Please be clear about where                 activities will take place: which island(s) and which specific locations (if applicable / known). If           the island(s) proposed are flexible or indicative, make sure you include a comment on this fact as       well.


Kindly note that project approval may take a while; it is, thus, important for us to understand when a project can be implemented successfully and whether there are specific limitations to a possible deferment of the starting date. Unless a project has a very strict timeline, such limitations would normally not affect our decision to provide funding or not, but could lead to asking for an updated timeline upon drafting a grant agreement. Please take this into consideration when responding to question 1.5 to make sure we understand your needs.


Kindly also note that, at times, we may approve a budget that is smaller than the budget you have applied for. In that case, we will inform you of our decision, and we will check with you if you agree with revising your action plan accordingly to receive the approved grant amount.

 

For all approved grants, regardless of the approved amount, we expect grantees to supply regular updates of their projects’ progress upon request, and to ensure CPF’s visibility as a supporter of the initiative that is (co-)funded in communication and outreach activities.

Contents

1. Introduction

2. Organisation details

3. The environmental issue and your solution

4. Who will you work with and how?

5. How will you track and measure the success of your work?
  • 5.1  Project deliverables
  • 5.2 Any environmental impacts that might be applicable
  • 5.3 Any social, cultural, and economic outcomes that might be applicable
6. Have you considered the potential risks?

7. Your budget

8. Additional information

9. Declaration


Documents required to complete the application:
  • Charitable status proof
  • Budget

1. Introduction

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Where specifically in the region/country will you be carrying out your work?

2. Organisation details

Please include area code (i.e.+44) and use a mobile # if possible

3. The environmental issue and your solution Before filling in this section please make sure you have read the introduction and guidance at the beginning of this form and try to provide the requested information in a clear and concise manner. If helpful, you may include / refer in your narrative (to) the breakdown as provided in the guidance (A, B, C1-C7) or choose a different way to supply the information required, that fits better to your needs and project. 




4. Who will you work with and how?

Partners are people, groups or institutions who will working alongside you to achieve similar aims. Partnerships can take many forms, including people who will co-deliver elements of the work, organisations that provide materials or venues and people you will train to deliver part of the project.
Target groups or stakeholders are the people that your project is seeking to engage with and to influence. Target groups can be very broad (i.e. 'children') or very narrow (i.e. restaurant owners')/ They can be people (i.e. tourists), institutions (i.e. local government) or industries (i.e. the fishing industry)
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5. How will you track and measure the success of your work?

The next questions will ask you to describe the indicators you will use to assess the progress and, possibly, the success of your project. 

An indicator is a specific and observable accomplishment or change that could show your project has been a success. 

These sections and indicators are informed by the Conservation Collective group theory of change. Click here to take a look. 

The next sections include three different types of indicators:

· Project deliverables

· Any environmental impacts that might be applicable to your project 

· Any social, cultural or economic outcomes that might be applicable to your project

At the end of your project, you will be asked to measure and report upon your project deliverables (related to the successful conclusion of your project). You may also reflect upon the intended / planned impact and outcomes of your project.

5.1 Your deliverables

Please list and describe your 'project deliverables'.

These are the thing or things that you intend to produce, organise, achieve etc. This could be a piece of research or data collection, a course delivered, a website set up, a meeting organised, leaflets produced and distributed etc. This section refers to what successful delivery of a project should look like. Depending on the project, this could be as wide ranging from the successful completion of a piece of research, through to holding an event. Please add as many as you like. 

At the end of the project you will be asked to report back on these. 
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5.2 Your environmental impact Please skip at proposal stage

Please consider the environmental impact indicators you want your project to contribute to.

Impact indicators refer to the ultimate environment goal your project wants to influence. Every project should be able to choose a relevant impact indicator, even if it is not working on the issue directly (ie awareness raising projects). To help you define indicators we have developed a list of indicators under the headings above for you to choose from, or to help you develop your own.

Please note, we encourage you to list as few environmental indicators as possible. Selecting or describing just one is fine.

Please also note that while we want you to state which indicator(s) is relevant we will not expect you to measure this indicator, just reflect on it at the end of the project.

We understand that measuring can be difficult and expensive, and that change can take a long time to achieve.



5.3 Your social, cultural, and economic outcomes Please skip at proposal stage

Finally, we would like you to describe your projects intended 'outcomes'.

'Outcomes' refer to the social, cultural and economic changes that you think will contribute to the environmental impact of your work. Essentially, outcomes describe something different that we want humans to do which could in turn lead to positive change in the environment, driving the environmental impacts listed previously. 

All projects will have outcomes, and they may have several. Even projects that are aiming to have direct environmental impact are likely to have an outcome that relates to human motivations or behaviours. For example, a project to clear an area of plastics will also aim to raise awareness of this work and the harm done by plastics (to reduce the future need for clearing). Indeed, most projects will only achieve impacts through outcomes.

To help you we have developed a list of outcomes for you to choose from, or to help you develop your own. 

Please note that while we want you to state which are relevant we will not expect you to measure this, but just to reflect on it at the end of the project. We understand that measurement is difficult and expensive and that change takes a long time to achieve.

6. Have you considered the potential risks?

7. Your budget

Staff Costs/Personnel


Overheads


Equipment


Travel Expenses


Third Party Fees


Other



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8. Additional information

9. Declaration

Please confirm the following:
  • I confirm that all the information in this application is correct and accurate to the best of my knowledge. I agree that you can check the information in it and any supporting documents with other people and organisations if required.
  • My organisation has the power to accept a grant, under your terms, and the power to pay back the grant if the terms are not being met.
  • I understand that any misleading statements (whether deliberate or accidental) I give at any point during the application process, or any information I knowingly withhold, could mean my organisation’s application is not valid, in which case you will cancel the grant and claim back the money we have received, stop assessing and return the application, or withdraw any grant you offered my organisation.
  • I am authorised to put forward this application on behalf of my organisation.
  • On behalf of my organisation, I agree that if we receive any grant from you for our project, we will keep to the standard terms of the grant and any further terms and conditions set out in the grant agreement to be signed by both parties.
  • On behalf of my organisation, I agree that if we receive any grant from you for our project, we will supply regular updates of our project’s progress upon request by you, and we will ensure of CPF’s visibility as a supporter of our project in communication and outreach activities.
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