Exhibitor Agreement: All marketing partners at the Online OCD Conference must agree to the following terms and conditions. Acceptance of Application for Exhibit Space and Review of Activities: The International OCD Foundation (IOCDF) reserves the right to accept or refuse the Application and Contract for Exhibit Space for any exhibit and, once an exhibit booth is created virtually, to require its modification or removal, whenever the IOCDF considers such exhibit to be detrimental to its mission, professional or ethical interests, or originates from any organization whose displayed products do not meet the professional standards of the IOCDF. The IOCDF may review the exhibit booth activities of exhibitors at any time. The IOCDF reserves the right to decline or prohibit any exhibit or part of any exhibit, or prohibit or restrict any activity or conduct within the exhibit area which, in its opinion, is not appropriate. In the event of such restriction or eviction, the IOCDF is not liable for any refund to the exhibitor. Exhibitors shall not assign or sublet the space purchased, or permit any other party to exhibit therein. Payment: All exhibiting invoices must have been paid in full to the IOCDF within 30 days of the invoice issue date and no later than the start of the Conference on Friday November 4, 2022. If an exhibitor fails to pay the IOCDF for the full amount of the exhibit booth by this date, the Virtual Exhibit Booth will be removed from the online event website. Cancellations: The IOCDF must receive written requests for cancellations of exhibit space by Friday, October 28, 2022 (one week before the start of the conference) in order to be refunded in full. Any cancellations made after this date are NON-REFUNDABLE and NON-TRANSFERABLE. Booth Order: Exhibit booths will be listed in alphabetical order within the Virtual Exhibition Hall with the exception of sponsors’ booths, which will be listed at the top of the page in order of sponsor level. Registration: Exhibit Booth Packages include two (2) Exhibitor Registrations for booth admins used by marketing personnel to man the virtual booth and interact with attendees throughout the conference weekend. Exhibitor Registrants will be given access to their virtual exhibit booth to customize and add materials within one week or the application approval. Direct Sales: If an exhibitor wishes to make direct sales via their Online OCD Conference interactive exhibit, they can do so by hyperlinking out to their website via the company description or the vertical banner ad. See below for restrictions on Contests, Lotteries, and Raffles. Contests, Lotteries, Raffles and Giveaways: It is a benefit of being an Online OCD Conference virtual exhibitor to link out from the exhibit booth to a contest, lottery, raffle, or giveaway. The contest, lottery, raffle, or giveaway must be approved by the IOCDF and is organized by the exhibitor itself on a 3rd party site. Research Collection Policy: All exhibitors planning on conducting any research or data collection at their virtual exhibit booth must receive permission in writing from the IOCDF. Please email Tiia Groden, Director of Systems Operations at tgroden@iocdf.org to request permission and sign the Research Data Collection Policy Contract. Any exhibitor found to be conducting research without prior approval will have their virtual exhibit booth removed from the event. General: All matters and questions not covered by these terms and conditions are subject to the decision and discretion of the IOCDF.
Advertiser Agreement: All advertisers at the Online OCD Conference must agree to the following terms and conditions. The Advertising Organization hereby agrees to provide financial support for the Online OCD Conference, being held virtually, November 4–6, 2022. As a Conference advertiser, the organization agrees to submit payment and provide digital artwork in a timely manner and no later then the deadline of Friday, October 28, 2022. Advertisements are added to the Program Guide and Virtual Tote Bag within a week of being received.
The International OCD Foundation (IOCDF) reserves the right to accept or refuse the Application and Contract for Advertising and the IOCDF reserves the right to terminate this agreement if it considers such advertising artwork to be detrimental to its mission, professional or ethical interests, or originates from any organization whose displayed products do not meet the professional standards of the IOCDF. Publication of an advertisement does not constitute endorsement or approval of a book, publication, point of view, standard of service, or opinion presented therein, by the IOCDF, and the IOCDF reserves the right to add the word “advertisement” to advertising copy. Payment: Advertising invoices must be paid in full to the IOCDF within 30 days of the invoice issue date and no later than the start of the Conference on Friday November 4, 2022. If an advertiser fails to pay the IOCDF for the full amount of the advertisement by this date, the ad artwork will be removed, whether it be from the onlineocdconference.org website, the virtual platform, of the digital Program Guide or Virtual Tote Bag. Cancellations: The IOCDF must receive a written request for cancellations of an advertisement by Friday, October 28, 2022 in order to be refunded in full. Any cancellations made after this date are NON-REFUNDABLE and NON-TRANSFERABLE. Artwork Deadline: Advertising spaces are reserved on a rolling basis, and the final deadline for reserving and submitting all advertising artwork is Friday, October 28, 2022. Website Banner Ad Requirements: Website banner advertisements should be 700 x 100 pixel (width x height) at 72 dpi resolution sent in *.JPG, *.PNG, or *.GIF format, in RGB color. The ad’s destination URL along with any UTM tracking should be supplied with artwork files. Do NOT use Microsoft Word, PowerPoint, Publisher, or Excel for ads. Rotating Virtual Platform Ad Requirements: Virtual platform rotating advertisements should be 1080 x 1920 pixels (9:16 ratio, width x height) at 72 dpi resolution and no larger than 1 MB. The ad’s destination URL along with any UTM tracking should be supplied with artwork files. Do NOT use Microsoft Word, PowerPoint, Publisher, or Excel for ads. Program Guide/Virtual Tote Bag Ad Requirements: All advertisement image files must be 540 x 340 pixel (width x height) with no bleed and no trim lines. Image files must be high resolution (144dpi or higher) in RGB color and sent in a *.JPG or *.PNG file type. Do NOT use Microsoft Word, PowerPoint, Publisher, or Excel for ads. Advertisement Listing Order: Advertisements will be listed in the Program Guide and Virtual Tote Bag landing page in the order in which they are received, with the exception of sponsors whose advertisements will be listed first in order of sponsor level. Endorsement: The IOCDF does not endorse companies or products. Advertisement revenue directly supports our not-for-profit mission to help everyone affected by obsessive compulsive disorder (OCD) and related disorders to live full and productive lives. Advertisements inclusion in the Conference materials does not imply endorsement from the IOCDF and represents goods for service.