American Rescue Plan Act: State and Local Fiscal Recovery Funds (SLFRF)

Small Business and Nonprofit Assistance Program (SBNAP)

Park County Logo

PARK COUNTY, COLORADO

County Administration

Request for Projects 

Park County Logo Park County Small Business and Non-Profit Assistance Program

Introduction 

On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law. ARPA established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) program. This program is intended to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their communities, residents, and businesses. 


Park County has established the Small Business and Nonprofit Assistance Program (SBNAP) to provide financial assistance to small businesses and nonprofits to mitigate the negative economic and social impacts of COVID-19. Small businesses and nonprofits may submit applications for support in one of the following areas (see Use of Funds for more details about type of funding available for each program): 

 

  1. Negative economic impact: Up to $5,000 per application to help mitigate any financial hardship that the entity experienced. 

  1. Community projects:  Up to $50,000 for projects that address community needs identified or worsened by the COVID-19 pandemic and its economic impacts.   

 

Application Submittal Process 

Park County will accept applications for the SBNAP programs from October 11, 2022, to September 30, 2023. Applications will be reviewed on a rolling basis. Applications can be submitted through the online portal, emailed, mailed or hand-delivered to 

 

USPS:    P.O. Box 1373 

Fairplay, Colorado 80440 

Hand-delivered: 856 Castello Avenue 

Fairplay, Colorado 80440 

 

Applicant Eligibility

·        -To be considered for funding through SBNAP, applicants must meet the following criteria: Have a physical location in unincorporated Park County

·        -Operating since at least March 26, 2019

·        -Be current with Park County real and property taxes (if applicable to Non-profits)

·        -Be registered with the Colorado Secretary of State and be in good standing (for Small Businesses only)

 

Small businesses must also meet the following criteria:

·        -No more than 500 employees.

·        -Must be an independently owned local business (not a chain), owned by a Colorado resident.

·        -Marijuana facilities are not eligible.

 

Nonprofits must also meet the following criteria:

·        -501(c)(3) or 501(c)(19) tax-exempt status.

 

NOTE:  If applying for the negative economic impact grant, applicants must also demonstrate that they were financially impacted by COVID-19.  This can include:

·        Was/has been forced to temporarily close or dramatically limit operations due to the COVID-19 public health orders; or,

·        Experienced at least one of the following:

o   Decreased revenue

o   Financial insecurity

o   Increased costs (uncompensated increases in service need)

o   Limited capacity to weather financial hardship

o   Challenges covering payroll, rent or mortgage, and other operating costs

 

Use of Funds

To ensure compliance with federal regulations, policies, and procedures, the following outlines the eligible and ineligible uses of SLFRF funds:


Eligible use of funds includes the following for each grant program:

1.      -Negative Economic Impact

a.      Payroll and benefits

b.      Costs to retain employees

c.       Mortgage, rent, utility, and other operating costs

d.      Technical assistance, counseling, or other services to support business planning.

2.      -Community projects:  Project costs are intended to be used for future costs which may include personnel and other operating costs, as well as any project specific costs. Projects need to address a community need related to one of the following: 

a.      Maintenance or building of infrastructure;

b.      Health services, including behavioral health services;

c.       Childcare services, including afterschool or daycare;

d.      Food assistance.

 

Ineligible use of funds include:

·        -Payments for or to offset any local, state, or federal taxes

·        -Satisfaction of judgments or settlements

·        -Expenditures which do not align with the general purpose of the American Rescue Plan and/or COVID-19 mitigation practices

 

Required Documentation

All applicants must submit the following information to Park County:

·        -Proof of active registration with the U.S. System for Award Management, www.sam.gov

·        -Financial statements and/or tax returns for the last two fiscal years

·        -Completed W-9

·        -Proof of current registration with the Colorado Secretary of State Corporate Division

·        -Copy of IRS letter indicating tax number, if applicable

 

If applying for the negative economic impact grant, applicant must include a brief narrative along with the financial statements that describes how COVID-19 affected the entity financially.  This can include (but is not limited to):

·        -Challenges covering payroll, rent or mortgage, and other operating costs

·        -Difficulty or inability to pay negotiated wages             

·        -Difficulty or inability to pay rent/mortgage

·        -Difficulty or inability to purchase PPE for employees, inability to perform necessary facility renovations to mitigate COVID-19 spread, etc.


If applying for the community project grant, the organization will need to fill out an additional project worksheet that is included in the application that must include the following information:

·        -The urgent community need that the project is addressing

·        -How that need is related to or was exacerbated by COVID-19

·        -Purpose and Objectives of the project

·        -Proposed Budget

·        -Performance Measures

·        -Timeline of Activities

·        -How the project will be sustained after the grant award has been exhausted.

 

Park County may request additional documentation as needed.

 

Awards

The maximum award for the Negative Economic Impact Grant is $5,000.  The maximum award for the Community Project Grant is $50,000.  Entities can apply for one or both grants, but there is a limit of one award per grant, per entity, with the potential for an additional add-on if funding allows and is needed. Awards will be distributed via check to the applicant.

 

Application Review Process

All applications will be reviewed on a rolling basis confirming applicant eligibility and if the requested financial assistance is in line with eligible uses. Throughout the review process, Park County may request additional information from applicants to support requests for financial assistance. Awards will be based on the number of applicants, availability of funds, and demonstrated need. Park County reserves the right to offer awards different from the amount requested. Submission of an application does not guarantee payment of assistance.

 

The following scoring systems will be used for each program under SBNAP to prioritize applications ensuring that the funds are distributed equitably and to the highest need applicants.

 

Negative Economic Impact Prioritization Scoring rubric

Decreased revenue or gross receipts

Points

Between 5% and 25%

2

Between 26% and 50%

4

Over 50%

6

Financial insecurity

Debt increases by 25%

2

Risk of business closure within 3-6 months

10

Increased costs due to COVID-19.

Out-of-pocket PPE purchases (excludes donations)

4

Facility renovations to mitigate COVID-19 spread

10

Implementation of “COVID” fees and product/service increases from March 2020

4

Limited capacity to weather financial hardship

Limited savings (less than $1000 in business checking or savings account)

5

Business owner has low credit score (550 or below)/other barriers to loan access

5

Women or BIPOC (Black, Indigenous, and People of Color) owned business.

5

 

 

 

 

 

 

 

Community Project Prioritization Scoring Rubric

 

Priority Level

Criteria

Weak/Basic = 1 point

Good/Average = 2 points

Strong/Above Average = 3 points

High
If any high priority criteria have a score of 1, application may be denied.  An option may be provided for applicant to address low score and re-submit

Link to COVID-19

Organization does not adequately describe how the project relates to the impact of COVID-19.

Organization provides some response as to how the project relates to the impact of COVID-19.

Organization provides detailed evidence on how the project relates to the impact of COVID-19.

Addresses Identified Community Need

Need/priority was weakly described. No data/information was included on the services the organization intends to provide.

Need/priority was somewhat reflected, and minimal data was provided.

Organization has effectively identified the issue and population to be served in an understandable way and is able to demonstrate need with verifiable facts, statistics and data.

Medium
If the high priority criteria receive a 2 or 3 but there are at least one medium criteria score is a 1, applicant will be asked to update proposal before a final score can be tallied and the applicant be sent to the review panel

Objectives

Objectives as it relates to the proposal are not adequately described.

Objectives as it relates to the proposal are adequately described.

Objectives as it relates to the proposal have effectively been identified and provides clarity into the intended purpose of the program.

Proposed Budget

The proposed budget is incomplete and does not address the allowable costs.

The proposed budget is complete and adequately addresses the allowable costs.

The proposed budget is proficiently complete and addresses all allowable costs.

Performance Measures

The proposal does not describe performance measures adequately.

The proposal somewhat describes performance measures.

Performance measures are described in detail with supporting empirical evidence and strongly describes on the effectiveness of the proposal

Timeline of Activities

The proposal does not provide an adequate timeline of activities.

The proposal adequately describes the organizations timeline of activities.

A comprehensive timeline of activities has been provided by the organization.

Financial Condition and Strength

The organization did not adequately disclose the required financial documents.

The organization adequately provided the required financial documents.

The organization provided all required financial documents.

Low
A score of 1 will not preclude approval of application, will only be relevant for total score

Sustainability

The proposal does not adequately describe sustainability after the grant award has been exhausted.

The proposal adequately described how the program will be sustained after the grant award has been exhausted.

The proposal provides great detail as to how the program will be sustained after the grant award has been exhausted.

 

Risk Assessment

After the applications have been scored but prior to execution of the Grant Award Letter, Park County will conduct a risk assessment for all Community Project applicants to ensure they are low-risk and capable of Federal regulation compliance. This risk assessment includes but is not limited to the following set of common factors:

·        -Prior experience in managing Federal funds

·        -Identification of operations deficiencies

·        -Previous audits

·        -Personnel capabilities

·        -Existing policies and procedures for award oversight

 

The risk assessment score will determine payment and reporting schedule.


Grant Award Compliance

Small businesses and nonprofits awarded grants on behalf of Park County are federally recognized as “subrecipients”. Subrecipients will be required to sign a Grant Award Letter accepting the Award Terms and Conditions to comply with all guidelines and requirements outlined in the U.S. Department of Treasury’s Final Rule on SLFRF expenditures as well as Park County’s policies and procedures and monitoring guidelines. By accepting this grant, the subrecipient agrees to programmatic and fiscal monitoring to ensure quality compliance with applicable federal, state, and local rules and regulations.


Period of Performance

For all programs, subrecipients will submit regular reports to the County to ensure that they are complying with SLFRF period of performance. Subrecipients must ensure all funds are obligated by December 31, 2024, and fully expended by December 31, 2026. If a subrecipient is at risk of not meeting these deadlines, the County will de-obligate project funds to be used for other projects. Throughout the duration of the period of performance (award through project completion) Park County will:

·        -Monitor subrecipients based on their previously assessed level of risk to ensure compliance with SLFRF requirements

·        -Follow-up and ensure appropriate remediation of identified deficiencies

·        -Maintain records of all award agreements identifying or otherwise documenting subrecipients’ compliance obligations

·        -Review financial and performance reports

·        -Guarantee timely development and submission of required Federal reports

 Subrecipients must comply with the following requirements for the duration of the award:

·        -Maintain records of all award agreements identifying or otherwise documenting subrecipient compliance obligations

·        -Maintain procedures for obtaining information evidencing a given beneficiary, subrecipient, or contractor’s eligibility, including a valid SAM.gov registration


Reporting

Subrecipients will be required to complete reporting of expenditures and programmatic outcomes. Format will be provided by Park County staff in compliance with Department of Treasury compliance guidelines.

Park County Logo Park County Small Business and Non-Profit Assistance Program





Physical Address Details





Mailing Address Details












Application Details


NOTE: Applicant may apply for both grant programs.







For small businesses




For nonprofits

Negative Economic Impact Grant Application

Required Attachments 
Applicants are required to submit each of the following with their application. Proof of eligibility must include the following:
Certificate of existence with the Secretary of State 
Proof of good standing with the CO Department of Revenue 
Profit and Loss statements from 2019, 2020 and 2021, signed by a Certified Public Accountant (CPA). 
Audits from the last 2 fiscal years.
Narrative and budget describing how COVID-19 impacted the entity from March 1, 2020, through present and how the business will return to profitability with the potential grant. For non-profits, explain how funding will assist meet funding needs of existing programs and/or reduce financial risk to organization. Include a breakdown of all costs proposed for reimbursement through the grant, and the spending schedule of those costs.








Temporary Closure/Limited Operations

















Prior Financial Assistance






COVID-19 Assistance Requested:
There is an application limit of $5,000.  Please fill in the below table with the type of assistance you are requesting. This can include (but not limited to) assistance with payroll and benefits, costs to retain employees, mortgage, rent, utility, and other operating costs, technical assistance, counseling, or other services to support business planning.








Community Project Grant Application










Project Budget
Include all costs associated with this project even if there are other funding sources to cover those costs. 


Cost Table




Are there other Funding Sources for this project?









Project Description
Refer to the image of the criteria table below when filling out text boxes underneath the table.
Project criteria and description table





 Capital expenditures are defined as money spent to acquire fixed assets such as land, buildings, and equipment.
 Please note that capital expenditures are not considered “programs and services” and are not presumed to be reasonably proportional responses to an identified harm except as provided in the final rule when used for mitigation or prevention of COVID-19.  
 A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost (from the Code of Federal Regulations § 200.404 Reasonable costs.)

Certification and Application Statement

Signature

By signing below, I (we) hereby authorize the investigation of all statements contained in this application and all associated supporting documents submitted by me (us).

 

Further, I (we) declare, subject to penalties of perjury, that the information contained in this application as well as in any supporting documents, papers, or interviews have been examined and to the best of my (our) knowledge and belief are true and accurate. I (we) understand that the filing of false statements may be prosecuted in civil or criminal proceedings under the State or Federal Law. I (we) further understand that the completion of this application in no way constitutes approval by Park County Administration or it's assigned agents nor obligates funds in any way.

 

I, we, certify that I have fully disclosed all of my financial resources and they are true and correct. I understand that any misrepresentation of my financial resources and/or circumstances can result in disqualification from the program.

 

I (we) attest that to the best of my (our) knowledge and belief all information submitted in connection with this application shall be accurate and complete. I (we) understand that the submission of inaccurate or fraudulent information may be grounds for denial or recapture of a grant, and may be punishable by criminal, civil or administrative penalties. I (we) understand that any information I (we) give may be investigated and verified.

 

I (we) certify that the property for which I am applying for assistance is my current primary residence.

 

In addition, each applicant agrees, by signature and submission of this application:

A)       To allow Park County Government (County) to share this information with other non-profit organizations, and agencies associated with the County.

 

B)       To allow other non-profit agencies to share their information with the County and its agents.

 

C)       To allow any federal, state, or local government agency or authority that has or is providing funding to the County to share its information with County.

 

Any information shared with the State pursuant to the foregoing provision will be considered the personal/financial information of the applicant and will be treated as such under Colorado Freedom of Information Act.

This is an equal opportunity program. State or Federal law prohibits discrimination on the basis of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, mental retardation, mental disability, or physical disability. Persons with disabilities who require alternate means for communication of program information (Braille, large print, audiotape, etc.) should contact program administrators at parkcounty@acdisaster.com or 719-247-5452 with inquiries for assistance.



With my signature below, I certify that the information provided in this application is true and accurate