By making an
application to The Robertson Trust, you acknowledge that you are authorised to
apply on behalf of your organisation and agree to the following terms and
conditions:
Use of data:
1. Your organisation
unconditionally authorises The Robertson Trust to:
a. Retain, store and
use the information you give us in your application and future reporting for
administration, analysis, research and promotional purposes;
b. Publish details of
any financial or non-financial support given to your organisation;
c. Pass any details
obtained about your organisation through this application or through subsequent
assessment procedures to external agencies, including other grant-making
bodies;
d. Use such
information as part of any survey undertaken by The Robertson Trust and/or use
any such details as part of any press release or publication without the need
at any time to obtain the further consent or agreement from your organisation.
Use of funds:
2. If awarded funding, the programme award will be spent on only the
purposes approved by The Robertson Trust, and only by the organisation to which
we awarded funding;
3. The programme award
will not be paid until you have provided your bank details, a copy of a bank
statement/letter no older than three months and you have met any other specific
conditions of release, as detailed in your Programme Award Welcome Pack.
4. The Programme Award
period commences upon release of the first payment. Each Programme Award year
runs for a period of 12 months from the date of release.
5. Any (annual)
instalment of the Programme Award must be used within 12 months of release
unless discussed with your Programme Officer.
6. Progress report processes
will be discussed with your Award Contact (as set out in Welcome Pack)
7. We reserve the
right to contact and/or visit you to see the funded work during the life of the
Programme Award.
8. You will inform us,
in advance where possible, of any significant change to the funded work,
proposal or your organisation throughout the Programme Award period (even if
you have not yet drawn down the award).
A ‘significant
change’ includes:
a. a consequential
change to your Programme Award expenditure;
b. any change in your
organisation’s legal status or constitution;
c. any significant operational
changes within the organisation that are likely to affect the funded work;
d. any serious
financial or governance issue facing your organisation;
e. any safeguarding
concern raised about your organisation, its staff or volunteers;
f. any underspend of our award.
If you are not sure
whether you need to let us know about an issue or change within your
organisation or the funded work, please contact your Programme and Practice
Officer or email programmes@therobertsontrust.org.uk.
9. You will inform us
of any notifiable events your organisation makes to OSCR (Scotland) or the
Charity Commission (England) during the lifetime of our grant or any serious
incidents that meet this threshold if you are not regulated. A list of such
notifiable events is available on OSCR’s website here.
10. Any underspend of
our Programme Award must be declared to us and may be refunded/repaid to The Robertson
Trust.
11. We reserve the
right to withhold a Programme Award or require repayment if:
a. You have
deliberately falsified information as part of your application or reporting;
b. The work undertaken
is not the work for which the funding was approved and where we have not
approved these changes;
c. Your organisation
becomes insolvent or goes into administration, receivership or liquidation and
the funding has not been spent on its intended purpose.
We will sometimes
apply additional conditions to an individual award, but these will be included
in your Programme Award Welcome Pack.
Where the application and Programme Award are made electronically, the
agreement between us shall be deemed to be in writing and your online
acceptance of these Terms and Conditions shall be deemed to be a signature to
that agreement.