2023 Community Presenter Venue Specifications

View of an empty hall with polished floorboards and a stage at the end framed by red curtains

The following form will ask you for some details about your venue and any available technical equipment such as lighting and sound systems.

This information is necessary to know which shows will be a great fit for your venue, and to support you and your committee to prepare to present shows that you have booked. We will also share this information with artists and companies on our program who are touring to your venue, so that they know what to expect. This all helps to ensure a fantastic presenting, performing and audience experience all round!

If you are unsure about any questions, or if you would like assistance completing this form please contact Connecting Places Coordinator, Nikki Ralston, 0458 765 059 or nralston@rav.net.au

*Image: Birregurra Hall - Image Supplied

Overview

Please complete this form for the venue that you plan to present a Regional Arts Victoria touring show in. If you present work in more than one venue, and you may book Regional Arts Victoria shows for more than one venue, please talk to the Connecting Places Coordinator to ensure we have all relevant venue information on file.

Organisation name

Venue name

Venue street address

Programming Contact Person (i.e. the person in your organisation that manages the overall event )

Name

Phone

Email

Technical Contact Person (ie. the person in your organisation that manages the use of the venue/ equipment)

Name

Phone

Email

Patron Access

Accessible parking available?

YesNo

Wheelchair and mobility-aid Accessible?

YesNo

Please provide any additional details about accessibility and parking access?

Does the venue have heating and cooling?

HeatingCoolingBothNeither

Production Company Access

Is there a Stage Door/Access Door with for unloading sets and equipment?

YesNo

Edit section title

The following information about your Stage door location and dimensions will help us understand what large items (props/sets/rigging) can be brought into your venue and how.

Stage Door location

Height of Stage Door

Width of Stage Door

Describe vehicle access to the Stage Door (ie no access/small vehicle access/large vehicle access)

Describe any obstacles or anything else the company may need to know about access to the door and unloading equipment (ie steps/obstacles/lighting at night etc.)

Performance Space/Stage Size

Stage/performance space width (in metres, excluding wings)

Stage/performance space depth (in metres, please leave at least 1m between front row and performance space)

Height of stage/performance space(please measure the distance between the audience seating area floor and the stage floor. If the stage is not raised please write 'not raised' below)

Height from stage/performance space floor to ceiling (if there is a lighting rig, please include floor to rig and floor to ceiling measurements)

Does the stage/performance space have wings?

YesNo

Width of wings (in metres)

Depth of wings (in metres)

Additional information about wings (ie access to dressing rooms and/or toilets/any stairs or obstacles etc.)

Stage Format: (i.e. proscenium arch, thrust stage, black box, flat floor hall. Note any flexibility here)

Seating Format: i.e. raked, flat floor, cabaret style (tables and chairs), etc. List all that apply

Seating Caqpacity: How many seats are available in the venue, if this varies according to the format please give a range?

Does the stage/performance area have curtains around the stage and behind the performers?

YesNo

Does the stage/performance area have curtains across the front of the stage (ie curtains between the audience and the performers that can be raised or opened for the show)?

YesNo

Dressing Rooms

Does your venue have dressing rooms?

YesNo

Number of dressing rooms

Are the dressing rooms wheelchair accessible?

YesNo

Do the dressing rooms have private toilets (ie. for artist use - not used by audience members)?

YesNo

Do the dressing rooms have private shower facilities?

YesNo

Other dressing room facilities (ie iron and ironing board/clothes racks/mirrors/fridge etc.)

Please describe access from the stage area to the audience seating area (ie. fixed steps, moveable steps, ramp, no direct access etc.)

Technical Equpment

Please complete as much of the following as you can. If you do not have any of the equipment listed, or if you are not sure - no problem! - just write N/A or Don't Know in the comment boxes. Connecting Places shows are designed to tour into spaces with minimal technical equipment, but knowing as much as we can about what our venues do and don't have really helps us, and our touring artists, to plan ahead and provide the best experience possible.

If you already have a completed document detailing the technical equipment in your venue, please upload here. If the information is included in your attached document you do not need to add it in again below.

Power

Please provide details of power outlets in the venue (ie. number of 10amp Power Outlets & Circuits, availability of 3-phase power) etc.

Lighting

Please describe any available lighting at the venue (ie. fluorescent tubes for general work light, and then any details of stage lighting used for performances )

Please describe black out details/options here (ie. full black out curtains available/full black out not possible due to skylight/no black out options available etc.)

Please provide any other relevant details about lighting equipment and rigging, including lighting console or control system (please note that rigging in the venue must comply with OH&S requirements)

Sound/Audio

Please describe any audio equipment at the venue (ie. 1 x PA system, 2 x standing mics, 1 x piano etc., including sound console or mixing desk if you have one)

Do you have a projector and screen available at your venue?

YesNo

Projector details

Screen details

Other Equipment

Please describe any other equipment at your venue, including cables, rostra, temporary staging etc

Operating Desk Location (ie wings, bio-box, back of seating bank etc.)

Testing & Tagging

Please note that all portable electrical equipment used in the venue must be tested and tagged according to AS/NZ 3760 standards

Venue plans and images

Finally (we're almost there!) we'd like to ask you to upload a performance space plan, a venue plan, and some photos of the inside and outside of the venue.

This is really helpful for planning purposes and will ensure that artists can come to your venue ready and prepared for a smooth bump-in, performance, and bump out process.

However, if you don't currently have a performance space plan and a venue plan please don't worry - let us know below and we'll stay in touch so you can take some time to prepare these plans and get them to us later!

Do you have a performance space plan and a venue space plan?

Yes, I'll upload both below!Not yet, I need some more time to work on these I can upload one of these now but need a bit more time to work on the other

Performance space plan

Please upload a performance space plan. Please include stage area, entrances & exits, wing space and seating configuration. This can be a simple sketch, though if possible it’s always best to provide a drawing that is to scale and includes measurements in metres. Please see below for an example Performance Space Plan.

Venue Plan

Please upload a venue plan showing the layout of your venue and any key features. Please see below for an example Venue Plan.

Venue Images

Please upload an image for each of the following (please skip features/fixtures/equipment if you do not have any)

Stage from audience perspective	Street view of your venue
Picture of the seating area from the stage	Picture of any dressing rooms
Any backstage features	Any ceiling fixtures
Any storage space	Extra staging equipment (ie rostra)
Lighting equipment	Operation desk
Operation desk	Any other photos you'd like to add?

Permissions

I give permission for the information in this form to be shared with artists, companies and producers touring to my venue as part of a RAV tour

Yes

Thank you!

Thank you so much for taking the time to complete this form. The details you have provided will be extremely valuable when working with artists who are touring to your venue. You may also find this information useful to share with other artists touring to your venue, or even when planning your marketing and audience development strategies. If you would like to request a pdf of your completed form to share with others, please email Nikki: nralston@rav.net.au