Birmingham Fairer Futures Fund Application Form

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Welcome to the Heart of England Community Foundation application form for the Birmingham Fairer Futures Fund.

Before you proceed with your application, please read the following information carefully.

You will process my details in accordance with the following policies and information:

Questions followed by an asterisk are mandatory and must be answered.

You can save your progress at anytime by clicking 'save my progress and resume later'.


Please note that we do not score questions individually. Some have a higher word count because we require more information from you. The questions are designed so that we can determine if your project, activity, or service meets the criteria and so that we can ensure we have all the information the panel require to make a decision. If we think there is some information missing a member of the team will contact you. 

Impact Section: please ensure the impact measures & categories selected/number of beneficiaries are realistic and achievable and you are collecting this information throughout the life of your project, activity, or service.  These will form the basis for your end of grant reporting.

Before completing this application form, please refer to our Fund Fact Sheet for details of the funding programmes available.

If you are unsure about applying or have any other queries then please contact our Grants Team on 024 77800 520 or e-mail us: and we will be happy to help.

Good luck and we look forward to receiving your completed application.

Contact Details

The contact person should be someone who has a good knowledge of the application as this is the person we will contact if we have any queries.

Organisation Details

As it appears on any governing documents.

If the organisation doesn't have an independent location we will use the contact details of the primary contact.

The telephone number should be one at which the organisation is easily contactatable, especially during office hours. 

Staying connected online

We'd like to keep in touch with you during the grant application process and beyond, so please  provide your organisation's website and social media details if you have any.

Organisation Details

Organisation legal status (select all that apply)

A registered charity is an organisation that is established for charitable purposes and registered with the Charity Commission. 

Groups made up of members of the local community, for example Residents Associations.

An incorporated firm without share capital, in which the liability of its members is limited by the amount each one of them undertakes to contribute at the time the firm is wound up, usually £1.

Introduced in 2005, CIC’s, are designed for social enterprises that want to use their profits and assets for the public good.

You must select at least one status from the list above

If your project, activity, or service contains any training, education, counselling etc please list qualifications of those delivering these sessions. Also list any memberships or accreditation's your organisation may have e.g. British Gymnastics, Football Association, English Cricket Board.

Organisation Details


Unrestricted Reserves - Money shown in your accounts at the end of the financial year that can be spent on whatever the management committee see fit. The Charity Commission recommends organisations have 3-6 month unrestricted reserves.

Reserves - Money shown in your accounts at the end of the financial year. These are generally categorised as Restricted and Unrestricted Reserves.
Restricted Reserves - Money shown in your accounts that are to be used only for certain things. Such as other grants awarded for specific projects.

How many of each of the following are involved in the organisation?

Bank details

You will need to attach a bank statement from within the last three months at the end of this application so that we can check the account you want this grant to be paid into, if successful.

Bank address

Project, Activity or Service Details

If you do not have a name for the project, activity or service that is ok. 

Our average turnaround time for applications is 8-10 weeks. Please allow a minimum of 12 weeks from submission of your application.

This could be up to a period of 12 months from your start date, but this can be less depending on how long you wish to deliver your project for. 

If your project, activity or service is on-going, you should enter the start and finish dates of the funding period.

Please tell us about your aims and the work you currently do for the community.

Is the project, activity or service open to all or are you targeting a particular community?

Safeguarding means proactive steps taken to prevent abuse against children and adults at risk, including the action the organisation takes to promote the welfare of people including children and adults at risk to protect them from harm. Allowing everyone to live free from abuse, harm and neglect.

Project, Activity or Service Details

We realise that you cannot give exact figures but please estimate as accurately as possible. This information is important and will be used to evaluate the Project, Activity or Service at the end of the grant period.

Please select multiple constituencies if you are based at multiple locations

Please refer to the fund guidance and priorities

1, 2, or 3 years

Please provide details of: The objectives of the project and the intended impact, How you will ensure engagement and participation from the target citizen group, Innovation in addressing long-standing health and wellbeing inequalities, Partnerships that will add value to the project, The delivery model for achieving your objectives – an evidence-informed approach to making on impact on the identified FFF priority theme, Timescales and key milestones.


To help us understand what you're planning to spend the money on, we would like you to provide a breakdown of your costs

E.g. how many hours, how many sessions, cost per hour and duration of delivery, salary per annum.



E.g. Travel costs



E.g. room hire cost per hour, how many hours?



E.g. leaflets, advertising costs





E.g. Equipment



Please attach one file with your 3 quotes for each capital item.



Project, Activity or Service Costs


These are the amounts you've entered on the previous page


These are the amounts you've entered on the previous page

e.g. Other funders, covered by own reserves etc. Have you already secured some elements of this?

Additional documents

If you are applying to us for the first time using this form, you need to attach all of the following documents. If you have applied to us using this form within the last 12 months, you only need to attach a recent bank statement.

Heart of England Community Foundation Declaration

By ticking the box below:

  • The grant will be used only for the exact purpose specified in the approved application, and no other purpose.  The offer letter, which confirms the award, will also explain if Heart of England Community Foundation (HoECF) wants us to alter any part of this application.
  • No major change can be made to the project without the express written approval of HoECF.
  • We will not sell or otherwise dispose of any equipment or other assets purchased with the grant without the express written approval of HoECF.  If we sell any equipment or assets, we may have to repay a part of any money so received.  The amount which we repay will be in direct proportion to the share of the project costs which came from HoECF.  The decision taken by HoECF on the amount to be repaid will be final, except in the case of a clear error.
  • No purchase or order of any goods or services specified by this approved application has been made before we received the offer letter confirming the grant.
  • If a pilot project is funded by this grant, we understand that HoECF will not automatically fund any later project.
  • We will not change the sections of our Constitution which relate to purposes, paying members of the governing body, distribution of assets, or admitting members without first receiving the express written permission of HoECF.
  • We will inform HoECF of any changes to our bank or building society accounts.
  • We will comply with any relevant legislation affecting the operations of the project.
  • We will acknowledge HoECF and the funder in our Annual Report.  Our Chair or Secretary’s report at the AGM, the accounts covering the grant period, and in any publicity material we produce about the project.  We will supply copies of all these documents if requested.
  • We agree that HoECF and the funder can use our name and the name of our project in its own publicity materials, and we will inform them of any situation where confidentiality is a particular issue.
  • We will spend the grant within the timescale specified within our application.
  • If we do not spend the entire grant, we will promptly return any unspent balance to HoECF.
  • We will monitor the project, and complete and return all required Monitoring Reports to the schedules provided.
  • We understand that HoECF will not increase the amount of the grant if we overspend.
  • We will keep all financial records and accounts, including receipts for items bought with the grant, for at least two years from receipt of the grant.  Receipts for items of expenditure over £200 should be retained and copies submitted with monitoring forms.  These records will be made available to HoECF on request.  We understand that this does not release us from our legal responsibility to keep records for a longer period.
  • HOECF may withhold the grant, or ask us to repay the grant, in whole or part, in the following circumstances;
  • If we fail to keep this contract in any way.
  • If the application form was completed dishonestly or the supporting documentation gave false or misleading information.
  • If we do not follow equal opportunities practice in employing people, recruiting new members and providing our services.
  • If we do not implement and follow our Child Protection Policy/Vulnerable Adult Policy (if appropriate) in all aspects of our activities.
  • If any member of our governing body, staff or volunteers acts dishonestly or negligently in their work on behalf of the group at any time during the project.
  • If we fail to complete the project within one year.
  • If we close down, become insolvent, go into administration, receivership or liquidation (sequestration), or make arrangement with our creditors.
  • If our group closes down, we will not sell or otherwise dispose of any equipment and assets without first receiving the specific written agreement of HoECF.
  • These terms and conditions will apply until we have spent the entire grant and HoECF has received and approved our Monitoring Report.  If we bought any equipment or assets with the grant, these terms and conditions will apply until the end of the working life of the assets.
  • HoECF reserves the right to impose further terms and conditions on the grant in the following circumstances;
  • If we are in breach of the Grant Agreement.
  • If any part of the other sources of funding for the project referred to in our application to HoECF is withdrawn.
  • If HoECF becomes aware of any actions on the part of the members of the governing body, volunteers or staff of our organisation or any person or organisation substantially involved in the delivery of the Project which may have a detrimental effect on the Project.
  • If in the reasonable opinion of HoECF such conditions are necessary or desirable to ensure delivery of the Project in the manner anticipated in our grant application; or following an agreed change to the Project.
  • We may not assign, change, subcontract or novate this Grant Agreement or the Project without the prior written consent of HoECF.
  • This Grant Agreement shall as regard this Project supersede all prior understandings between you and us and shall constitute the whole agreement between us and shall not be modified or varied without the prior written consent of HoECF.
  • These conditions shall be governed by and construed in accordance with the law of England and the parties hereby choose and submit to the exclusive jurisdiction of the English courts.
  • No provision of this Grant Agreement is intended to or create any right or benefit enforceable against the parties to this Grant Agreement under the contracts (Rights of Third Parties Act 1999).
  • We also give permission for HoECF to record the information given in this form electronically and understand that personal information will be treated confidentially. All information will be held in line with the Data Protection Act 1998 and other relevant legislation. The only purposes the information will be used for is deciding whether or not a grant can be awarded to your group, for customer care, for publicity and for monitoring. The information will be used anonymously for monitoring purposes and will not affect the outcome of your application. By providing us with accurate information you are enabling us to improve the support we can give to voluntary and community groups across the county.
  • We agree that my organisation will help with and be involved in publicity about the grant if we are successful and I agree to being contacted by HoECF.