2024 Fantasy Faire Exhibitor Application

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Fantasy Faire Event Web Banner Image, Characters dressed as Kings, Queens, Knights and Nymphs
A Festival of Medieval Arts and Folklife | June 22 & 23, 2024, 10 a.m. to 4 p.m. 
In partnership with Mystic Realms, Ltd. ®, Fantasy Faire at WheatonArts is an annual outdoor event featuring talented performers who bring the "Kingdom of Wheaton" to life by enacting a series of interconnected shows that tell the story of the day. Strolling costumed characters portraying historical and mythical figures interact with each other and WheatonArts visitors throughout the campus during both days of Fantasy Faire. Visitors are welcome to come dressed in their favorite fantasy garb to enjoy retail vendors, family-friendly activities, and performances throughout the day. Refreshments will be available for purchase from local food vendors. The event is included with admission to WheatonArts.

This weekend will be full of magic and fun for everyone, and we hope you will want to be part of it. Merchants and vendors selling medieval, fantasy, and renaissance-related items of all kinds are welcome to apply.
VENDOR INFORMATION AND SHOW RULES

Booth spaces are 10 x 12

  • Commercial & Retail Exhibitors: $75.00 per booth 
  • Non-Profit Exhibitor (With proof of 501c3): No Charge
  • Electric for your booth is available for a $10.00 fee  (Limited spaces available; MUST be indicated on your application.)
  • Tables are available at $12 each (Quantity MUST be indicated on application!)

Application Deadline: May 31, 2024 
Payments must be postmarked by May 31, 2024 

Please complete the application form in its entirety so that we may better serve you and our visitors. WheatonArts reserves the right to accept or decline any application.  Confirmation will be sent upon review.

Please make checks payable to WheatonArts         

Send payment to

Attn: Events, Fantasy Faire
Wheaton Arts and Cultural Center
1501 Glasstown Rd
Millville, NJ 08332

Set-Up:

  • Vendors may set up Friday, June 21, 2024, 1 PM to 7:30 PM or Saturday June 22 beginning at 7:30  AM. 
  • Please enter the WheatonArts grounds through front gate. When you check in, you will be given a map and directed to your exhibit space. 
  • There are many convenient areas within the grounds where you may leave your vehicle during set up. You may drive to your space to unload, but please be considerate of others when parking.
  • All vehicles must be off the grounds and set up must be completed by Saturday at 9:30 AM.

Exhibits:

  • This show is two day event, it is held rain or shine. Please secure your exhibits and provide cover in case of rain.
  • The exhibit areas are located on wooded grounds, so you should be prepared to adjust to any surface.
  • You are responsible for all exhibit materials and supplies. All storage must be out of sight.
  • If you have requested electrical service, bring with you an outdoor extension cord at least 20 ft. long.

Overnight Accommodations:

  • Please visit http://www.towerhospitality.com/hotels/ for information on hotels in our area.
  • Camping area is available on the WheatonArts grounds. Vendors must have RV’s or tents.
  • No bathing facilities are available.
  • No fires or barbecue grills are permitted.
  • No electricity is available in camping area. Lighting is limited - bring a flashlight.


Show Parking: On Saturday and Sunday, please park your vehicle in the designated lot (across from the Administration parking lot) on Glasstown Road. DO NOT PARK in the visitor's lot. Vehicles are NOT PERMITTED on the grounds during the show. 


Taxes: You should have your New Jersey sales tax certificate with you. Sales tax in New Jersey is 6.625%. For more information to obtain an NJ sales tax number, contact the tax office at (609) 645-6673. 


Breakdown Information: Breakdown may not  begin until Sunday after 4 PM. No vehicles will be permitted to return to the grounds until visitors have exited. 


NO PETS: No pet animals are permitted on the grounds or in exhibitor booths. Assistance dogs are welcome.


SMOKING is NOT permitted in any building.


Questions? Call Lori Johns, Events Coordinator, (856) 825-6800 ext. 104

Please enter one name only. For example, do not Jane & John. If ou would like to add a secondary contact you may do so, preferably with an alternate email address.
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Please About Your Exhibit
Images
Provide at least one image that showcases your merchandise/ business.  

REMINDER about overnight accommodations:

Please visit http://www.towerhospitality.com/hotels/ for information on area hotels.

Camping area is available on the WheatonArts grounds. Vendors must have RV’s or tents. 
No bathing facilities are available. 
NO fires or barbecue grills are permitted.
NO electricity is available in camping area. Lighting is limited - bring a flashlight.
Vehicles are NOT Permitted on the grounds during the show hours.
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By submitting this form:

I have read the exhibitor information and agree to comply with all WheatonArts and Mystic Realms rules and regulations.

I assume all responsibility for my products and my display at the Wheaton Arts Fantasy Faire. I agree to hold harmless WheatonArts and Cultural Center for any damage, loss or injury resulting from my participation in this event. I hereby certify that the work I will display and sell at Fantasy Faire will represent my own work and/or the business that I am affiliated with.

I agree to allow images of my work to be used in event-related publicity and/or materials.

I understand that WheatonArts reserves the right to accept or deny any application.  Confirmation will be sent upon review.

I understand that, barring travel restrictions, this is a "rain or shine" event.
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