British Science Festival 2025 Community Grant Application Form

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Page 1

The British Science Festival, coordinated by the British Science Association (BSA), is Europe's longest-standing national event which connects people with scientists, engineers, technologists and social scientists. Thousands of people come together to celebrate the latest developments in science and to engage in open discussion about issues that affect our culture and society.

This year the Festival will take place in Liverpool from 10th-14th September, hosted by the University of Liverpool and Liverpool John Moores University.

The BSA wants to support, grow and diversify the community of people who are interested and involved in science. We are therefore providing grants of up to £1000 to community groups/organisations in the Liverpool City Region that work directly with audiences who are traditionally underrepresented and currently not engaged in science activity. We want to empower and support community groups to run their own science activities as part of the British Science Festival, enabling new local audiences to engage with science.

Funded events can take place anytime from August to the end of November.

Please ensure that you've read the grant guidelines before completing your application. If you haven't accessed these, please get in touch with the British Science Festival team for a copy at: festival@britishscienceassociation.org

Please ensure you press 'submit' and 'confirm' at the end of your application. You will receive a confirmation email with a copy of your application.

If you have any questions or concerns, please get in touch with the British Science Festival team at: festival@britishscienceassociation.org

Page 2

Contact Information

First Name

Last Name

Job title or role

Pronouns

Email Information

Preferred Email

Personal Email

Work Email

Phone Information

Preferred Phone Number

Work Phone

Home Phone

Mobile Phone

Page 3

Organisation Information

Organisation Name

Address 1

Address 2

City

Postcode

Region

Description of your organisation (200 words maximum)

Briefly describe your organisation, including the audiences/users you work with.

Would your organisation like to join the British Science Association’s Community Engagement Network? Please see the website for more information (right click to open in a new tab).

Page 4

Your event

Is your event occurring at the same address you've provided for your organisation?

YesNo

Event location (address and postcode)
Example: Wellcome Wolfson Building, 165 Queen's Gate, London, SW7 5HD

Event location (same as organisation address)

Date and time
Example: Thursday 11 September, 5-7pm

Funded events can take place anytime from August to the end of November 2025. The date and time do not yet need to be finalised and can be changed later if necessary.

Which underrepresented audience(s) will your event target? (select all that apply)
Please note: You can select multiple users/audiences by holding ctrl and selecting each option from the list. You can select more than one group using ctrl + clicking the relevant groups, but please only select groups that your organisation proactively engages.

Please Note

By selecting none of the above, you are not eligible for this grant scheme

Page 5

Your event (continued)

General description of event (300 words max)
Provide a short description of the activities you would like to run.

Event objectives (300 words max)
Please provide a description of your event/project objectives including the audiences you will target, how you are meeting their needs and how you will ensure their engagement.

Longer term objectives or goals (300 words max)
Please provide information on how this grant could contribute to longer standing objectives or goals of your community group.

Conflicts of interest (100 words max)
If there are any potential conflicts of interest, for example if you are already contributing to the British Science Festival or are connected with the British Science Association, the University of Liverpool or Liverpool John Moores University, please outline them here.

Page 6

Budget Information

Funding request
Grants of any size are available up to £1000. Please provide the total amount of funding you will be applying for.

Budget breakdown (200 words max)
Grants of any size are available up to £1000. Please provide a rough budget outline (ideally in bullet points) of costs associated with the event/project and how the grant funding will be used.

Page 7

We ask for your financial details to pay the grant into your organisation's bank account if you are successful. If you are unsuccessful we will delete financial data after a year. Please read our privacy policy for more details.

Does your community group have a Bank Account or Building Society that funding can be paid into?

If your answer to the above question is yes, please fill out the information below before moving on with the application.

If your answer to the above question is no, you may still be able to receive funding through setting up an account with The Social Change Nest CIC. Please refer to the Community Grant Guidelines or the linked website for more information. You may now continue with the application on the next page.

Details For Remittance Advice

If yes, is your account part of a Bank or Building Society?

Bank Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Bank.

Account Number

Sort Code

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance team to identify and correctly allocate our payment, this could be an internal reference, the name of an organiser or your organisation.

Building Society Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Building Society.

Account Number

Sort Code

Roll/Reference Number

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you

Details for remittance advice

Contacts for remittance advice

Is your finance contact the same as the primary contact on page 2?

Yes

Finance Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Bursar/Local Authority contact?

Yes

Bursar/Local Authority Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Building Society contact?

Yes

Building Society Contact

First Name

Last Name

Work Email

Work Phone

Page 8

Terms and Conditions

1. By submitting an application to the British Science Association, the organisation named in the application (referred to as ‘you’ in these Terms and Conditions) agrees, if awarded a grant, to:  1.1 hold the grant on trust for the British Science Association (referred to as ‘we’ or ‘us’) and use it only for your event/activity as described in your application or otherwise agreed with us, and only for expenditure incurred after the date of the grant award;   1.2 hold your event/activity within between August and end of November 2025. If for whatever reason you are not able to run your events/activities during this time, the grant money will have to be returned to the British Science Association. For these reasons, you will have contingency plans in case of illness or unforeseen circumstances;  1.3 complete an organiser feedback survey (provided by the British Science Association) after the British Science Festival 2025;  1.4 distribute a short feedback form (provided by the British Science Association) to your event/activity participants and return the completed forms to the British Science Association head office after the event/activity;  1.5 act lawfully in carrying out your event/activity, in accordance with best practice and guidance from your regulators, and follow any guidelines issued by us about the event/activity or use of the grant;   1.6 correctly acknowledge the British Science Association, the British Science Festival and the University of Liverpool and Liverpool John Moores University in any press releases or marketing material. Please contact the British Science Association for additional information.    1.7 use the British Science Festival logo on any marketing materials produced, either in print or online. Downloadable logos can be found on the British Science Festival website;  1.8 hold the grant in a UK based bank or building society account which has the same name as that of your organisation;  1.9 immediately return any part of the grant that is not used for your event/activity or constitutes unlawful state aid;   1.10 where your event/activity involves working with children, young people or vulnerable adults, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law;   1.11 comply with data protection laws and obtain the consent of your beneficiaries for us and you to receive and process their personal information and contact them;   1.12 keep accurate and comprehensive records about your event/activity both during the event/activity and for seven years afterwards and provide us on request with copies of those records and evidence of expenditure of the grant, such as original receipts and bank statements;   1.13 allow us reasonable access to your premises and systems to inspect event/activity and grant records;  1.14 the British Science Association publicising and sharing information about you and your event/activity including your name and images of event/activities. You hereby grant us a royalty free licence to reproduce and publish any event/activity information you give us. You will let us know when you provide the information if you don’t have permission for us to use it in this way.   1.15 you, or someone from your organisation, will inform us immediately of any safeguarding incident or allegation involving a member of your organisation, project staff, volunteers or agents which occurs within the grant funded project. You, or someone from your organisation, will inform us immediately in the event of an investigation against your organisation or a staff member or volunteer by the police or a regulatory body which relates to the grant funded project. 2. You acknowledge that we are entitled to suspend or terminate the grant and/or require you to repay all or any of the grant in any of the following situations. You must let us know if any of these situations have occurred or are likely to occur:  2.1 you use the grant in any way other than as approved by us or fail to comply with any of these Terms and Conditions.   2.2 you fail to complete the feedback forms or your activity/event differs greatly to that outlined in your application.  2.3 you have match funding for the project withdrawn or receive duplicate funding for the same project costs as funded by the grant.   2.4 you provide us with false or misleading information either on application or after award of the grant. In relation to the grant funded project, you or your organisation act dishonestly or are under investigation by us, a regulatory body or the police, fail to inform us about a relevant safeguarding incident or external investigation, or if we consider for any other reason that public funds are at risk or you do anything to bring the British Science Association, the British Science Festival or the host universities into disrepute. 2.5 you enter into, or in our view are likely to enter into, administration, liquidation, receivership or dissolution. 3. You acknowledge that:  3.1 the grant is for your use only and we may require you to pay us a share of any proceeds from disposal of assets purchased or enhanced with the grant;   3.2 we will not increase the grant if you spend more than the agreed budget;   3.3 if the provided bank account details including account name, account number and sort code, are incorrect, your grant payment may be significantly delayed or your grant offer may be withdrawn;  3.4 the grant is not consideration for any taxable supply for VAT purposes;   3.5 we have no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the project, nor from nonpayment or withdrawal of the grant, save to the extent required by law;   3.6 the British Science Association will not be held responsible or liable for any consequences, whether direct or indirect to any loss or damage, personal or otherwise, injury or death however arising in grant-funded events and activities. Grant recipients are responsible for taking out any public liability or other insurance necessary to cover the activities.  3.7 these Terms and Conditions will continue to apply for one year after the grant is paid or until the project has been completed, whichever is later. Clauses 1.6, 1.7, 1.9, 1.12, 1.13, 1.14, 3.5 and 3.6 shall survive expiry of these Terms and Conditions; and   3.8 if the application and grant award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement. 

I agree to the terms and conditions

Yes

Grant round

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