British Science Festival 2024 Community Grant Application Form

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The British Science Festival, coordinated by the British Science Association (BSA), is Europe's longest-standing national event which connects people with scientists, engineers, technologists and social scientists. Thousands of people come together to celebrate the latest developments in science and to engage in open discussion about issues that affect our culture and society.

This year the Festival will take place in East London from 11th-15th September, hosted by the University of East London.

The BSA wants to support, grow and diversify the community of people who are interested and involved in science. We are therefore providing grants of up to £1000 to community groups/organisations in and around Stratford, Docklands and Newham that work directly with audiences who are traditionally underrepresented and currently not engaged in science activity. We want to empower and support community groups to run their own science activities as part of the British Science Festival, enabling new local audiences to engage with science.

Please ensure that you've read the grant guidelines before completing your application. If you haven't accessed these, please get in touch with the British Science Festival team for a copy at: festival@britishscienceassociation.org

Please ensure you press 'submit' and 'confirm' at the end of your application. You will receive a confirmation email with a copy of your application.

If you have any questions or concerns, please get in touch with the British Science Festival team at: festival@britishscienceassociation.org

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Contact Information

First Name

Last Name

Job title or role

Pronouns

Email Information

Preferred Email

Personal Email

Work Email

Phone Information

Preferred Phone Number

Work Phone

Home Phone

Mobile Phone

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Organisation Information

Organisation Name

Address 1

Address 2

City

Postcode

Region

Description of your organisation (200 words maximum)

Briefly describe your organisation, including the audiences/users you work with.

Would your organisation like to join the British Science Association’s Community Engagement Network? Please see the website for more information (right click to open in a new tab).

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Your event

Is your event occurring at the same address you've provided for your organisation?

YesNo

Event location (address and postcode)
Example: Wellcome Wolfson Building, 165 Queen's Gate, London, SW7 5HD

Event location (same as organisation address)

Date and time
Example: Thursday 12 September, 5-7pm

All activities must run during the British Science Festival (11-15 September 2024). The date and time do not yet need to be finalised and can be changed later, so long as the event still falls within 11-15 September.

Which underrepresented audience(s) will your event target? (select all that apply)
Please note: You can select multiple users/audiences by holding ctrl and selecting each option from the list. You can select more than one group, but please only select groups that your organisation proactively engages.

Please Note

By selecting none of the above, you are not eligible for this grant scheme

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Your event (continued)

General description of event (300 words max)
Provide a short description of the activities you would like to run.

Event objectives (300 words max)
Please provide a description of your event/project objectives including the audiences you will target, how you are meeting their needs and how you will ensure their engagement.

Longer term objectives or goals (300 words max)
Please provide information on how this grant could contribute to longer standing objectives or goals of your community group.

Conflicts of interest (100 words max)
If there are any potential conflicts of interest, for example if you are already contributing to the British Science Festival or are connected with the British Science Association or the University of East London, please outline them here.

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Budget Information

Funding request
Grants of any size are available up to £1000. Please provide the total amount of funding you will be applying for.

Budget breakdown (200 words max)
Grants of any size are available up to £1000. Please provide a rough budget outline (ideally in bullet points) of costs associated with the event/project and how the grant funding will be used.

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We ask for your financial details to pay the grant into your organisation's bank account if you are successful. If you are unsuccessful we will delete financial data after a year. Please read our privacy policy for more details.

Does your community group have a Bank Account or Building Society that funding can be paid into?

If your answer to the above question is yes, please fill out the information below before moving on with the application.

If your answer to the above question is no, you may still be able to receive funding through setting up an account with The Social Change Nest CIC. Please refer to the Community Grant Guidelines or the linked website for more information. You may now continue with the application on the next page.

Details For Remittance Advice

If yes, is your account part of a Bank or Building Society?

Bank Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Bank.

Account Number

Sort Code

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance team to identify and correctly allocate our payment, this could be an internal reference, the name of an organiser or your organisation.

Building Society Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Building Society.

Account Number

Sort Code

Roll/Reference Number

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you.

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance team to identify and correctly allocate our payment, this could be an internal reference, the name of an organiser or your organisation.

Contacts for remittance advice

Is your finance contact the same as the primary contact on page 2?

Yes

No

Finance Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Bursar/Local Authority contact?

Yes

No

Bursar/Local Authority Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Building Society contact?

Yes

No

Building Society Contact

First Name

Last Name

Work Email

Work Phone

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Terms and Conditions

1. By applying for the grant with the British Science Association, the organisation named in the application (referred to as ‘you’ in these Terms and Conditions) agrees, if awarded a grant, to the following conditions:

Your event must fall within the British Science Festival 2024 (11-15 September 2024). If for whatever reason you are not able to run an event within the British Science Festival, the grant money will have to be returned to the British Science Association. For these reasons, please ensure you have contingency plans in case of illness or unforeseen circumstances.
If you have provided bank account details, including account name, account number and sort code, and they are incorrect, your grant payment will be significantly delayed, or your grant offer may be withdrawn.
You must complete an organiser feedback survey (provided by the British Science Association) after the British Science Festival.
You must distribute a short feedback form (provided by the British Science Association) to your event participants and return completed forms to British Science Association head office after the event.
If the feedback forms are not completed or if your event differs greatly to the event specified in your application, the British Science Association reserves the right to ask for the funding to be returned.
The logos for the British Science Association (provided by the British Science Association) and University of East London (provided by University of East London) must be used on any marketing materials produced, either in print or online.
You must act lawfully in carrying out your project, in accordance with best practice and guidance from your regulators, and follow any guidelines issued by us about the project or use of the grant.
You must immediately return any part of the grant that is not used for your project or constitutes unlawful state aid.
Where your project involves working with children, young people or vulnerable adults, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law.
You must comply with data protection laws and obtain the consent of your beneficiaries for us and you to receive and process their personal information and contact them.
You must keep accurate and comprehensive records about your project both during the project and for seven years afterwards and provide us on request with copies of those records and evidence of expenditure of the grant, such as original receipts and bank statements.
The British Science Association and University of East London may publicise and share information about you and your project including your name and images of project activities. You hereby grant us a royalty free licence to reproduce and publish any project information you give us. You will let us know when you provide the information if you don’t have permission for us to use it in this way.

You acknowledge that we are entitled to suspend or terminate the grant and/or require you to repay all or any of the grant in any of the following situations. You must let us know if any of these situations have occurred or are likely to occur:

You use the grant in any way other than as approved by us or fail to comply with any of these Terms and Conditions.
You fail to make good progress with your project or are unlikely in our view to complete the project or achieve the objectives agreed with us.
You fail to comply with the BSA’s evaluation processes.
You have match funding for the project withdrawn or receive duplicate funding for the same project costs as funded by the grant.
You provide us with false or misleading information either on application or after award of the grant, act dishonestly or are under investigation by us, a regulatory body or the police, or if we consider for any other reason that public funds are at risk or you do anything to bring the British Science Association or into disrepute. University of East London.
You enter into, or in our view are likely to enter into, administration, liquidation, receivership or dissolution.

You acknowledge that:

the grant is for your use only and we may require you to pay us a share of any proceeds from disposal of assets purchased or enhanced with the grant;
we will not increase the grant if you spend more than the agreed budget;

the grant is not consideration for any taxable supply for VAT purposes;
we have no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the project, nor from non-payment or withdrawal of the grant, save to the extent required by law;
the British Science Association and Exeter Science Centre will not be held responsible or liable for any consequences, whether direct or indirect to any loss or damage, personal or otherwise, injury or death however arising in grant-funded events and activities. Grant recipients are responsible for taking out any public liability or other insurance necessary to cover the activities;
these Terms and Conditions will continue to apply for one year after the grant is paid or until the project has been completed, whichever is later. Clauses 1.6, 1.8, 1.11, 1.12, 3.5 and 3.6 shall survive expiry of these Terms and Conditions; and
if the application and grant award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement.

I agree to the terms and conditions

Yes

Grant round