Creative Learning
                 Expressions of Interest for Touring in 2025
                                   - Stage One -

Two girls smiling holidng 3 balloons


Creative Learning Touring Program 2025

Thanks for taking the time to apply to our program - we love gaining an understanding of your work. This application process is for touring or offering on demand workshops/performances to schools and venues in 2025 through the Creative Learning program.

Creative Learning touring offers high quality and educationally relevant arts experiences to young people across Victoria from Foundation through to VCE. We work to provide accessible arts experiences and encourage students to participate in the arts as both artists and audiences.

Please read the submission guidelines to gain a better understanding of this program and assess whether your work is suitable. Incomplete EOI's are not eligible and will not be assessed.

The Expression of Interest process will be in two stages. This is Stage One.

Stage One shortlisted applicants will be invited to complete Stage Two of the Expression of Interest process and provide detailed information on the educational links of the work. Shortlisted applicants will be notified by Thursday 6 June and invited to participate in Stage Two of the Expression of Interest.


Equity and diversity across our touring programs is a priority of Regional Arts Victoria. Eligible Expressions of Interest from First Nations, CALD and/or regionally based artists/companies will be prioritised.

Expressions of Interest open 9am Monday 29 April and close 9am Monday 27 May 2024 for touring in 2025.


As part of your application, you are required to provide a link to a shared drive from a file sharing platform such as Google Drive or Dropbox. Please create a folder to share with us and name it "SHOW TITLE by PRODUCER/ARTIST". In this folder you can place all of your application material, including:

  • Hero images
  • Other images
  • Videos
  • Logos
  • Other support materials

If a file sharing platform is not possible for you, please get in touch to discuss alternative file sharing arrangements.


Please note: If you feel like your project is relevant to the Connecting Places program as well as Creative Learning, please only submit one application to Creative Learning and indicate in your form that you would like to be considered for both programs. 

Please contact Regional Arts Victoria to discuss your project before submitting your application:

Pippin Remi

Senior Manager, Creative Learning

premi@rav.net.au | 0427 211 123

Bindi Green  Manager, Touring  bgreen@rav.net.au | 0466 280 385

If you would like to discuss access options for your application submission, please contact Pippin Remi, Senior Manager Creative Learning 0427 211 123.

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About You







Please enter in following format 03 1234 5678 or 0412 345 678

Please indicate if you don’t have an existing ABN or plan to work with an auspice body.






Whilst interstate companies are eligible to apply, costs to travel to Victoria are not covered by this program.

1000 characters max


Equity & Diversity
Regional Arts Victoria is committed to equity and diversity. Capturing data on the diversity of our EOI's is one of the ways we can measure our progress and set goals for continual improvement. The below section is optional, however we would appreciate your assistance by providing the following information.

3. How do the production team and touring party identify?
Person 1 Person 2 Person 3
Aboriginal and/or Torres Strait Islander:
Culturally and/or Linguistically Diverse:
Deaf and/or Disabled:
LGBTQI:
Women:
Men:
Other gender/s:
Prefer not to say:
Access Requirements

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About the Project






Page 4

Marketing Link to Shared Drive

Marketing Copy

Describing your project

This section offers you an opportunity to explain the benefits of your work/project, how it can connect with students and why your project would benefit the school’s curriculum. You can outline how your project will run by including timelines and specific contact points with students that will help educators envision your work in their school.

Regional Arts Victoria staff will use this description as marketing copy to sell your project to schools and educators across Victoria. The explanation of your project is one of the most powerful things you can create when pitching your work to schools.

If your work is selected to be part of the 2025 program you will be required to create a short video of yourself describing your work, the artform, the themes and your intention behind the work. This will be used to assist teachers and presenters to gain an understanding of what to expect and plan for your program.


Tips for creating your description:

  • Convey a clear message by keeping it simple
  • Never assume the audience knows anything you don’t explicitly explain to them
  • Watch your grammar!
  • Ensure your description leaves a clear impression on what the reader can expect to see, hear and feel when they experience your project.

Check out marketing descriptions from projects in our 2024 program for inspiration.







Images


Images speak a thousand words; one of the strongest tools available for any kind of promotion is dynamic, clear and strong images. Think outside the box! Where you can, include “behind the scenes” photos or design sketches. Presenters and audience love to understand the artistic process, as well as seeing the final work! These kinds of images personalise your project.

Please provide images as high resolution (300 dpi) .jpeg or .png files in both portrait and landscape versions. Files should use the following naming convention:
PROJECTNAME_Hero Image 1_Portrait_Image credit PHOTOGRAPHER NAME.png 


All images provided to us must already have the proper permissions and copyright required so that we can use them for marketing materials and activities.


·         Hero image clearly labelled– in both landscape and portrait

·         Production images

·         Cast headshots

·         Behind the scenes images (optional) for social media

 

Image Credit

Please list any photographer credits where applicable in your file name ie: SHOWNAME_Hero Image 1_Portrait_Image by PHOTOGRAPHER NAME.png

                                                                                                                                                                            By providing these images, you are giving Regional Arts Victoria permission to use them to promote your show and our activities.


Videos


Programmers and panel assessors use video to gain an understanding of your work. Short, high-quality videos of your project are essential for pitching your work to both programmers and audiences. In particular, regional programmers rely on videos to form a major part of their decision making and marketing campaigns.


The best way to present this footage is with a 30-60 second promo video and a longer 1-4 minute showreel.


If you don’t have any video footage or promotional videos now is the time to make some! As part of this application process, it is essential you provide high-quality video materials. If you’re unsure of where to start and need some guidance contact our Marketing and Development Coordinator, Claire Miovich to discuss cmiovich@rav.net.au


Here are some examples of great promo videos:





18. Reviews and Audience Quotes
Please provide up to 3 audience or review quotes, including attribution:
19. Logos and Acknowledgements (Required on all Promotional Materials)
Please upload your company logo any other logos such as collaborators, funders or co-producers that you require to appear on all promotional materials. Please ensure they are hi-res logos.


Provide a URL to the Dropbox folder for logos here:
20. Social Media

List your social media address links:

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21. Touring Party
Please provide details below for each member of your touring party (performers and crew):
Person 1 Person 2 Person 3
Name:
Role:
Mobile:
Address:
State:
Full Driver's Licence?
Preferred Pronouns:
Access requirements? (if yes please provide details, otherwise state N/A)





25. Can we view your production/engagement live before mid-June 2024? If so, please list:


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Technical Specifications

27. Duration and capacity of main offering (please fill in approx. number of minutes):


28. Duration and capacity of additional offering (please fill in approx. number of minutes):



Venue requirements
Creative Learning programming generally should be adaptable to a wide variety of spaces, as not all venues will have theatres.


29. Minimum performance/workshop space required (in metres):






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Fees


Please note The Creative Learning program does not cover remount fees, as we expect our touring shows and workshops to be ready to go. Do not include vehicle hire, petrol, accommodation, meals and incidentals or LAHA in your fees, these costs are covered by Regional Arts Victoria when you are on the road.


Please outline your weekly fee which includes total touring party fees, material costs, equipment, hire costs if relevant, and any miscellaneous costs for one week. Note - five day school week is standard (you would be sent home on the weekend).

How much does your company expect to be paid for one off workshops/performances?
Please outline your one off workshops/performance fee which includes total touring party fees, material costs, equipment, hire costs if relevant, and any miscellaneous costs.


Keep in mind the On Call program passes touring costs on to the hirer (school/venue). The once-off fee is applicable to the On Call part of the program.
Support Materials


The following documents are to be supplied to Regional Arts Victoria if your program is successful in the 2025 Creative Learning program. Please go through the list carefully, and by ticking each box you agree that these documents will be supplied if your application is successful.




Short video
If successful you will be asked to create a short video where you speak to the camera about the educational benefits of your project. This doesn't need to be fancy, just a short talk (no more than 3 minutes) to camera which will help our assessors gain a deeper understanding about you and your intentions behind the work.
Support Material 
Any additional historical/ideological background information or research that fleshes out the content of the performance/workshop. Include relevant images that inform the work and ensure to credit all images.
Thank you for your Expression of Interest for Regional Arts Victoria's Creative Learning touring program.

Questions regarding the Creative Learning program should be directed to:

Pippin Remi
Senior Manager, Creative Learning
premi@rav.net.au
0427 211 123

TIMELINE:
Monday 29 April 9am - Expressions of Interest Open
Monday 27 May 9am - Expressions of Interest Close
Thursday 6 June - Applicants notified and Stage Two Expression of Interest Open
Monday 17 June - Stage Two Expression of Interest Close
Thursday 22 August - 2025 Creative Learning program launched

Contact Information